{"id":3265047,"url":"https://alion.io/job/jensen-hughes-human-resources-administrator","title":"Human Resources Administrator","company":{"id":46221,"name":"Jensen Hughes","domain":"jensenhughes.com","url":"https://alion.io/company/jensen-hughes","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":86,"open_postings":102,"ghost_share":0,"stale_share":0.353,"repost_share":0,"time_to_fill_p50_days":80,"computed_at":"2026-10-27T05:46:45Z"}},"role":"HR","role_family":"HR","seniority":"junior","employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Sydney, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":80000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2951},"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":true},{"name":"GDPR","optional":true},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-26T04:46:20Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-10-27T12:26:25Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"We are seeking a proactive, organized and people-focused HR Administrator to join our Pacific HR team, supporting employees and leaders across Australia and New Zealand. Reporting to the Regional HR Business Partner, you will play a key role in coordinating and delivering day to day HR administration, maintain accurate employee information, support onboarding and employee lifecycle activities along with other people initiatives that contribute to a positive and consistent employee experience and support business growth.\nThis is an excellent opportunity for an early-career HR professional looking to broaden their experience across the full employee lifecycle while contributing to meaningful HR initiatives, acquisitions integration activities and regional projects.\nKey Responsibilities\nProvide day-to-day administrative support to the HR team across Australia and New Zealand.\nServe as initiation point of contact for routine HR enquiries, providing timely information on established processes and escalating sensitive complex or unfamiliar matters to the Regional HRBP. and support managers on people-related processes.\nMaintain accurate and up to date employee records, HR systems, personnel files, and documentation. Handle personal information confidentially and in accordance with company and legal requirements.\nCoordinate onboarding, inductions, employment documentation and contracts, and offboarding activities. Work with managers and relevant teams to complete requires actions on time\nTrack and coordinate probation reviews and employee lifecycle processes. Issue reminders, prepare documentation and follow up on outstanding actions.\nAssist with performance review cycles, employee engagement initiatives, and reward and recognition programs.\nPrepare employment contracts, letters and other HR correspondence such as reports, organisational charts, and employee communications. Use approved templates and obtain required reviews and approvals before issue.\nSupport learning and development activities, HR events, wellbeing initiatives, and compliance requirements.\nAssist with integration activities for acquisitions and broader HR projects at both local and global levels.\nSupport compliance with applicable employment requirements and company policies by following established procedures, maintaining documentation and escalating potential issues to the Regional HR Business Partner.\nIdentify opportunities to simplify administrative processes, improve data quality and strengthen the employee experience; assist with implementing agreed improvements.\nRequirements And Qualifications\nDesirable to have one year of experience in Human Resources.\nRelevant study or qualifications in Human Resources, Business Administration or a related discipline are desirable.\nStrong administration and organisational skills, with the ability prioritize tasks, track deadlines and manage competing requests.\nClear verbal and written communication skills including the ability to prepare accurate correspondence and explain processes\nHigh attention to detail and commitment to confidentiality.\nStrong stakeholder management skills and a collaborative approach.\nPersonal drive, results-orientated with a friendly, can-do attitude and a high level of honesty, integrity, commitment and responsibility.\nConfidence using HR systems and Microsoft Office applications, particularly Excel, Word, and PowerPoint.\nBasic knowledge of employment requirements across Australia and New Zealand.\nWillingness to learn and follow the Work Health and Safety requirements for the office and onsite environments\nBehavioural Attributes\nResponds to employees and managers respectfully and promptly, clarifies their needs and provides clear next steps.\nFollows through on commitments, tracks outstanding actions and escalates matters when needed.\nHandles sensitive information carefully, shares it only with authorised parties and exercises sound judgement about when to seek guidance.\nChecks work before completion, identifies inconsistencies and promptly flags and corrects errors through appropriate processes.\nResponds constructively to changing priorities, seeks feedback and applies learning to improve their work.\nListens carefully, communicates with patience and professionalism, and treats people consistently and respectfully.\nCompany Overview\nThroughout our worldwide network of experts, clients and communities, we are renowned for our leadership in fire protection engineering - a legacy of responsibility we have proudly upheld since 1939. Today, our expertise extends broadly across closely related security and risk-based fields - from accessibility consulting and risk analysis to process safety, forensic investigations, security risk consulting, emergency management, digital innovation and more.\nOur engineers and consultants collaborate to solve complex safety and security challenges, ensuring our clients can protect what matters most. For over 80 years, we have helped mitigate risks that threaten lives, property and reputations. Through technology, expertise and industry-leading research, we remain dedicated to our purpose of making our world safe, secure and resilient.\nAt Jensen Hughes, we believe that creating and sustaining a culture of trust, integrity and professional growth starts with putting our people first. Our employees are our greatest strength, and we value the unique perspectives and talents they bring to our organization. \nOur wide range of Global Employee Networks connect people from across the organization, supporting career development and providing forums for individuals to share experiences on topics they're passionate about. Together, we are cultivating a connected culture where everyone has the opportunity to learn, grow and succeed together.\nWhy you should grow your career at Jensen Hughes\nYou will work with market-leading clients and have the backing of a leading international firm.\nYou'll have support from the leadership team and given flexibility to work where and when you want.\nFlexible working arrangements and Casual Friday.\nRegular monthly social activities and other celebratory occasions.\nFive weeks annual leave and Company paid parental leave.\nCareer development and ongoing internal and external learning opportunities.\nPerks, benefits and reward platform - Perkbox.\nGreat company culture and benefits.\n Jensen Hughes is an Equal Opportunity Employer. Qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.\nAt Jensen Hughes, we embrace innovation and understand that people are increasingly using artificial intelligence (AI) tools like ChatGPT and other generative platforms to learn, prepare and communicate. We have provided some guidelines regarding the responsible use of AI in the recruitment process. Please click here to review.\nThe security of your personal data is important to us. Jensen Hughes has implemented reasonable physical, technical, and administrative security standards to protect personal data from loss, misuse, alteration, or destruction. We protect your personal data against unauthorized access, use, or disclosure, using security technologies and procedures, such as encryption and limited access. Only authorized individuals may access your personal data for the purpose for which it was collected, and these individuals receive training about the importance of protecting personal data. Jensen Hughes is committed to compliance with all relevant data privacy laws in all areas where we do business, including, but not limited to, the GDPR and the CCPA. Additionally, our service providers are contractually bound to maintain the confidentiality of personal data and may not use the information for any unauthorized purpose.\n*Policy on use of 3rd party recruiting agency for direct placements\nJensen Hughes will occasionally augment a recruiting search through agencies for certain positions when business conditions warrant. Jensen Hughes will not accept resumes, inquiries or proposals from recruiting agencies as an acceptable method to consider a candidate. 3rd party recruiting agencies must sign a standard Jensen Hughes agreement after being evaluated and accepted by a Human Resources or Talent Acquisition manager, or member of the talent acquisition team. Hiring managers and employees of Jensen Hughes are not authorized to accept resumes, engage in fee-based searches through recruiting firms or sign a search agreement. Please note this policy does not apply to “staffing firms” or firms that are involved with hiring temporary staff. Any recruiting agency interested in being considered may contact our recruiting team at jensenhughesrecruiting.com.","description_format":"text","description_chars":8804,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Annual leave","Flexible schedule","Parental leave"],"hiring_locations":[{"name":"Australia","iso":"AU","kind":"country"},{"name":"New Zealand","iso":"NZ","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Engineering Services","Testing, Inspection & Certification"],"lifecycle":[{"event":"open","at":"2026-10-26T08:42:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":1,"expected_fill_days":80,"reasons":["conf:1","win:early","comp:junior,brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":null,"html_url":"https://alion.io/job/jensen-hughes-human-resources-administrator","json_url":"https://alion.io/job/jensen-hughes-human-resources-administrator.json","meta":{"generated_at":"2026-10-27T12:39:15Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":405,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":46221},"rest":"https://alion.io/mcp/rest/get_company?id=46221"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjensen-hughes-human-resources-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjensen-hughes-human-resources-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjensen-hughes-human-resources-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jensen-hughes-human-resources-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjensen-hughes-human-resources-administrator"}]}