{"id":1584204,"url":"https://alion.io/job/jetbrains-office-administration-team-lead","title":"Office Administration Team Lead","company":{"id":58,"name":"JetBrains","domain":"jetbrains.com","url":"https://alion.io/company/jetbrains","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Greenhouse","truth_index":{"grade":"A","score":93,"open_postings":41,"ghost_share":0,"stale_share":0.073,"repost_share":0,"time_to_fill_p50_days":87,"computed_at":"2026-10-20T05:45:00Z"}},"role":"Management","role_family":"Management","seniority":"lead","employment_type":null,"work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Belgrade, Serbia"],"countries":["RS"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-01T07:36:10Z","employer_posted_date":"2026-10-01","last_verified_at":"2026-10-20T14:51:41Z","board_verified":true,"closed_at":null,"days_open":19,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":19},"description":"Are you an operational lead who loves creating order out of chaos and making an office feel like a place people actually want to be? Do you know that a great workplace doesn't happen by accident, but is built through clear ownership, sharp attention to detail, and a focus on keeping people unblocked?\nAbout JetBrains\n We create intelligent software development tools for developers and teams. More than 15 million users, over 300,000 companies, and 88 of the Fortune Global Top 100 rely on our products to solve real, complex problems. Our mission is simple: make development teams more productive and AI adoptable at scale.\nWhat you'll do\n Our Belgrade office is growing, and we need someone to take ownership of its day-to-day operations. This role exists to keep the local office running seamlessly so our teams can focus on what they do best without operational friction.\nYou'll lead the local Office Administration team, set operational standards, and handle everything from landlord and contractor relationships to health and safety compliance and budget tracking. You'll also work with government agencies and local authorities when needed, and keep the Country Manager and wider stakeholders updated on how the office is running. Working closely with the Country Manager and cross-functional partners, you'll ensure our local space reflects our company culture, supports our growth, and remains a comfortable, welcoming environment for everyone.\nDay to day, you will:\nLead and coordinate the day-to-day operations of the Belgrade office and ensure a smooth, comfortable workplace experience for employees.\nLead the local Office Administration team, coordinating workloads and allocating tasks and responsibilities effectively.\nSupport team onboarding and professional development, provide regular feedback, and manage team performance.\nManage relationships with the landlord, building management, office suppliers, contractors, and other external service providers.\nOversee office maintenance, repairs, workplace improvements, supplies, and inventory.\nOversee office-related expenses, invoices, and budget tracking, and support budget planning and forecasting.\nIdentify operational risks and improvement opportunities, and proactively propose solutions.\nCoordinate office events and local employee initiatives together with relevant internal teams.\nEnsure local office processes, including health, safety, and fire, comply with company policies and applicable local requirements.\nWhat you'll bring\nComfort taking full ownership of operational areas and figuring things out independently.\nA practical, hands-on, and proactive approach to problem-solving and space management.\nA strong focus on clarity, order, and helping others do their best work.\nThe ability to lead with empathy, delegate effectively, and support team development.\nConfidence managing changing priorities and keeping projects moving forward.\nA thoughtful approach to building a welcoming, productive workplace culture.\nStrong communication skills and the ability to work effectively with different internal and external stakeholders.\nWhat you'll need\nSolid experience in office management, workplace operations, or administration.\nExperience leading or coordinating a team.\nThe proven capability to handle office budgets, invoices, and supplier contracts.\nExperience managing external vendors, landlords, and service providers.\nGood organizational and project management skills, with strong attention to detail.\nThe ability to manage workplace projects, space changes, and operational initiatives.\nThe ability to ensure compliance with local health, safety, and administrative requirements.\nFluency in English and Serbian.\nWhat success looks like\n In this role, success means running an office where operations are predictable, vendors are managed effectively, and compliance is always up to standard. Your team feels supported, local leadership has full visibility into workplace operations and budgets, and employees have a well-maintained, comfortable space where they enjoy working.\n\nWhy join JetBrains? \nStrong base salary. We offer competitive pay that reflects your skills and experience.\nFlexible work location. Enjoy the freedom to work from home or from the office.\nRemote work. Spend up to 30 days per year working remotely from abroad.\nExtra time off. More days to relax, recharge, and do the things you love.\nMedical insurance allowance. Enjoy peace of mind for you and your family\nLearning and development opportunities. Access to conferences, courses, and language classes.\nLanguage classes. Pick up the local language or sharpen your English skills.\nFuel your day. Enjoy a hot meal or receive a lunch allowance on workdays.\nMental health support. To help you feel your best, we provide easy access to professional mental health services.\nSports benefit. Enjoy an on-site gym or sports club stipend.\nInternal events. Join company-wide celebrations and team gatherings.\n*Some benefits may vary depending on location.\nWe are an equal opportunity employer\nWe know great ideas can come from anyone, anywhere. That’s why we do our best to create an open and inclusive workplace - one that welcomes everyone regardless of their background, identity, religion, age, accessibility needs, or orientation.\nWe process the data provided in your job application in accordance with the Recruitment Privacy Policy.","description_format":"text","description_chars":5392,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Serbian","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":["Flexible schedule","Health insurance","Professional development"],"hiring_locations":[{"name":"Serbia","iso":"RS","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Project & Work Management Software","Developer Tools"],"lifecycle":[{"event":"open","at":"2026-10-01T13:53:46Z"}],"visa":[],"liveness":{"score":90,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.903,"p_room":1,"age_days":18,"expected_fill_days":87,"reasons":["conf:0","velocity","win:early"],"computed_at":"2026-10-20T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/jetbrains-office-administration-team-lead","json_url":"https://alion.io/job/jetbrains-office-administration-team-lead.json","meta":{"generated_at":"2026-10-20T17:01:24Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19391,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-21T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":58},"rest":"https://alion.io/mcp/rest/get_company?id=58"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjetbrains-office-administration-team-lead"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjetbrains-office-administration-team-lead"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjetbrains-office-administration-team-lead"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jetbrains-office-administration-team-lead\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjetbrains-office-administration-team-lead"}]}