{"id":3754318,"url":"https://alion.io/job/jhpiego-administrative-assistant","title":"Administrative Assistant","company":{"id":1761604,"name":"Jhpiego","domain":"jhpiego.org","url":"https://alion.io/company/jhpiego","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Eswatini"],"countries":["SZ"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-11-04T16:26:19Z","employer_posted_date":"2026-11-04","last_verified_at":"2026-11-08T19:38:00Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Overview\nJhpiego is an international, non-profit health organization affiliated with The Johns Hopkins University. For more than 50 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego provides technical support to Ministries of Health across the globe in areas including HIV/AIDS, maternal and newborn health, family planning, health workforce development, cervical cancer prevention, malaria, and IPC/WASH. In Eswatini, Jhpiego is implementing the Reaching Impact Saturation and Epidemic Control (RISE) project. RISE is a multi-country project funded by the U.S. Government to save lives and improve health through integrated, evidence-based approaches to address urgent gaps in lifesaving services. RISE works across all levels of the health system to strengthen the HIV/TB epidemic response, to limit the spread of deadly disease outbreaks through Global Health Security (GHS) programming, and to reduce preventable morbidity and mortality through integrated maternal, newborn, and child health (MNCH), nutrition, tuberculosis (TB), and malaria services. Since 2019, RISE has supported programs in more than 25 countries across Africa, Asia, and Latin America.\nResponsibilities\nJhpiego Eswatini is looking to hire Administrative Assistants, who will play a key role in ensuring the efficient and smooth day to day operation of the Jhpiego Offices in Manzini and Lubombo region. This positions will serve as the first point of contact for visitors and callers, while also supporting administrative, logistical and operational functions. The Administrative Assistants will assist with scheduling, travel coordination, event logistics, office management and documentation to facilitate the smooth implementation of project activities.\nKey Respnsibilities:\nFront Desk and Administrative Support\nServe as the primary point of contact for visitors and callers to the office, providing professional and courteous reception services.\nManage incoming and outgoing correspondence, including mail and packages. \nMaintain a clean, organized and welcoming front office and reception area.\nAssist in organizing and maintaining both electronic and physical filing systems for project documentation and administrative records.\nManage office petty-cash disbursement receipts and reconciliations and assume the role of cash custodian.\nEnsure that the petty cash replenishment is prepared the moment the disbursement is 75% of the cash float and submitted to Finance Officer for review\nProvide administrative support during internal and external staff meetings, including setting up venues and preparing materials.\nMake travel arrangements for staff and visitors including booking transport and accommodation and preparing related documentation.\nOffice Supplies and Inventory Management\nMonitor and manage inventory of office supplies for stationery and kitchen supplies.\nConduct regular stock checks to ensure adequate supply levels and prevent stock outs.\nMaintain and update inventory records and trackers for all consumables.\nInitiate timely procurement requests for office supplies in compliance with Jhpiego policies.\nEnsure proper storage, organization, and cleanliness of supply areas including stationery cupboards and kitchen supply cabinets.\nMaintain registers for goods received and record all relevant information on intellitrack system.\nExtract accurate inventory management report from intellitrack system.\nConduct physical stock checks in the storeroom for goods received, ensuring it tallies with all system records.\nEnsure all organisation assets have Jhpiego tags for ease of record and tracking.\nTransport Management\nAssist the Transport Manager to oversee the team of Drivers in the Shiselweni Office.\nKeep in a safe place all keys for vehicles assigned to Shiselweni Office.\nAssist in receiving fuel receipts, car wash logs and invoices and submission of same to the Transport Manager.\nReview vehicle inspection reports and submit them to the Transport Manager on a weekly basis.\nOther Duties\nProvide general administrative support to project teams and Jhpiego office as needed.\nUndertake any additional tasks assigned by the HR Manager to ensure effective office operations.\nRequired Qualifications\nDiploma in Office Administration, Business Administration, Office Management, Public Administration or a related field.\nMinimum of 3 - 4 years of relevant administrative and reception experience, preferably with an international NGO or donor funded project.\nStrong interpersonal, communication, and organizational skills.\nHigh level of professionalism, discretion, and customer service orientation.\nProficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).\nFluency in English and Siswati.\nAbility to work independently and as part of a team in a fast paced, multicultural environment.\nDemonstrated attention to detail, accuracy and commitment to administrative compliance.\nPreferred Qualifications\nJhpiego offers competitive salaries and a comprehensive employee benefits package.\nPlease apply at www.jhpiego.org/careers\nApplicants must submit a single document for upload to include: cover letter, resume, and references. \nApplications will be reviewed on a rolling basis.\nFor further information about Jhpiego, visit our website at www.jhpiego.org\nNote: The successful candidate selected for this position will be subject to a pre-employment background investigation.\nJhpiego is an Affirmative Action/Equal Opportunity Employer\nJhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.\nEEO is the Law\nRECRUITMENT SCAMS & FRAUD WARNING\nJhpiego has become aware of scams involving false job offers. Please be advised:\nRecruiters will never ask for a fee during any stage of the recruitment process.\nAll active jobs are advertised directly on our careers page.\nOfficial Jhpiego emails will always arrive from a @Jhpiego.org email address.\nPlease report any suspicious communications to ","description_format":"text","description_chars":6423,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"Advanced (C1)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Public Health & Prevention"],"lifecycle":[{"event":"open","at":"2026-11-04T16:26:19Z"}],"visa":[],"liveness":{"score":81,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":0.945,"age_days":3,"expected_fill_days":9,"reasons":["conf:2","win:mid"],"computed_at":"2026-11-08T05:47:12Z"},"pay":null,"html_url":"https://alion.io/job/jhpiego-administrative-assistant","json_url":"https://alion.io/job/jhpiego-administrative-assistant.json","meta":{"generated_at":"2026-11-08T20:40:57Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":43214,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-09T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761604},"rest":"https://alion.io/mcp/rest/get_company?id=1761604"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjhpiego-administrative-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjhpiego-administrative-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjhpiego-administrative-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jhpiego-administrative-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjhpiego-administrative-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3754318}},{"tool":"search_jobs","arguments":{"company":"jhpiego.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3754318},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}