{"id":3460563,"url":"https://alion.io/job/jhpiego-operations-assistant","title":"Operations Assistant","company":{"id":1761604,"name":"Jhpiego","domain":"jhpiego.org","url":"https://alion.io/company/jhpiego","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Lilongwe, Malawi"],"countries":["MW"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":6500,"max_usd":14000,"period":"year","method":null,"sample_n":15479},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-29T13:43:06Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-05T22:41:10Z","board_verified":true,"closed_at":null,"days_open":7,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":7},"description":"Overview\nJhpiego is an international, non-profit health organization affiliated with the Johns Hopkins University. Jhpiego develops innovations to enhance the capacity of health care workers, strengthening health systems and improve delivery of care towards improving the health and well-being. Jhpiego has been collaborating with the Government of Malawi and various partners in implementing a wide-range of interventions in maternal, newborn and child health, family planning, HIV/AIDS prevention and care and treatment, since 1999.\nJhpiego, is seeking a qualified Operations Assistant to provide basic administrative and records management support to the Operations function, particularly Finance, Human Resources and Procurement. The position ensures that documents are properly filed, maintained, retrieved, and securely stored to support efficient departmental operations.\nResponsibilities\nRecords and Document Management\nMaintain organised physical filing systems for Finance and HR records.\nEnsure documents are properly labelled, classified, and filed in the appropriate locations.\nRetrieve documents promptly when requested by authorised staff.\nReport missing, misplaced, or damaged records to the relevant supervisor.\nHuman Resources Support\nAssist in maintaining and updating employee personnel files.\nFile employment contracts, job descriptions, recruitment documents, and other HR records.\nFollow up on missing documentation as directed by the HR team.\nEnsure personnel records are handled confidentially and securely.\nFinance Support\nFile and organise all financial supporting documents.\nMaintain financial records according to established filing systems and procedures.\nReport missing or incomplete supporting documents to the relevant Finance personnel.\nAssist with the secure storage and archiving of financial records.\nProcurement Support\nRetrieve procurement documents from archives upon request\nMaintain and organise procurement files, ensuring all procurement documents are properly labelled, filed, and stored for easy retrieval.\nAssist in sorting, indexing, and archiving completed procurement files in accordance with established record-keeping procedures.\nEnsure the safe custody and confidentiality of procurement records and promptly report any missing, misplaced, or damaged documents.\nConfidentiality and Compliance\nMaintain confidentiality when handling employee records, financial information, and other sensitive documents.\nEnsure documents are only shared with authorised personnel.\nComply with organisational policies and procedures on records management, confidentiality, and information security.\nRequired Qualifications\nMalawi Junior Certificate of Education (JCE) or equivalent. \nPrevious experience in filing, records management, or general administrative support is desirable.\nGood organisational and filing skills.\nAbility to work cooperatively with different departments. \nThe employee may be assigned other reasonable duties related to the position, as required by the supervisor and in line with organisational needs.\nPreferred Qualifications\nAll staff irrespective of their position are expected to comply with and follow Jhpiego operational procedures and policies, and codes of conduct.\n Jhpiego offers competitive salaries and a comprehensive employee benefits package.\n Please apply at www.jhpiego.org/careers\nApplicants must submit a single document for upload, including a cover letter, resume, and references 11th November 2026.\n For further information about Jhpiego, visit our website at www.jhpiego.org\nNote: The successful candidate selected for this position will be subject to a pre-employment background investigation.\nJhpiego is an Affirmative Action/Equal Opportunity Employer and is committed to tough international child safeguarding standards.\nJhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.\nRECRUITMENT SCAMS & FRAUD WARNING\nJhpiego has become aware of scams involving false job offers. Please be advised:\nRecruiters will never ask for a fee during any stage of the recruitment process.\nAll active jobs are advertised directly on our careers page.\nOfficial Jhpiego emails will always arrive from a @Jhpiego.org email address.\nPlease report any suspicious communications to ","description_format":"text","description_chars":4691,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Nonprofits & Foundations","Public Health & Prevention"],"lifecycle":[{"event":"open","at":"2026-10-29T13:43:06Z"}],"visa":[],"liveness":{"score":61,"band":"ok","label":"Likely open","p_open":1,"p_active":0.774,"p_room":0.788,"age_days":6,"expected_fill_days":9,"reasons":["conf:3","win:late"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/jhpiego-operations-assistant","json_url":"https://alion.io/job/jhpiego-operations-assistant.json","meta":{"generated_at":"2026-11-06T00:13:26Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":440,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":1761604},"rest":"https://alion.io/mcp/rest/get_company?id=1761604"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjhpiego-operations-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjhpiego-operations-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjhpiego-operations-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jhpiego-operations-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjhpiego-operations-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3460563}},{"tool":"search_jobs","arguments":{"company":"jhpiego.org","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3460563},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}