Commercial and Legal Coordinator

Role Overview:

Jerusalem News Syndicate (JNS), the fastest growing news agency covering Israel and the Jewish world.

JNS is seeking an organized, commercially minded Commercial & Legal Coordinator to work closely with our Israel-based CFO to provide support across contracts, purchasing, vendor management, legal administration, insurance, and corporate matters, primarily in Israel and the U.S.

This is a varied, hands-on role for a competent self-starter and a great opportunity for someone looking to develop broader commercial, legal, and business experience.

The successful candidate will help review contracts and commercial proposals, compare costs and vendor quotes, maintain records and spreadsheets, coordinate documentation, and ensure matters are followed through to completion.

We are looking for someone with good common sense, can take the initiative to move work forward, strong attention to detail, and an interest in business and commercial deals. You do not need to be a qualified lawyer, and we do not expect you to know everything from day one. Legal studies or some experience in a legal, commercial, finance, procurement, or business environment would be an advantage.

Key Responsibilities

Commercial & Contract Support

• Review commercial proposals, partnerships, and business opportunities. Highlight key terms, deadlines, obligations, and potential issues for management.
• Compare pricing, payment terms, commitments, and other commercial terms.
• Prepare clear summaries of contracts and proposals.
• Work with the CFO on contract negotiations
• Coordinate contract signatures, renewals, amendments, and terminations.
• Follow up and respond to questions, track progress and maintain records.
• Liaise with external attorneys when required.
• Support routine legal, regulatory, and compliance administration.
• Assist with drafting and updating agreements, amendments, letters, and other business documentation including employment and consulting contracts.

Purchasing & Vendor Support

• Assist with purchasing and vendor management, obtain quotes, identify and compare potential vendors, negotiate pricing and terms.
• Review existing costs and help identify potential savings or better commercial arrangements.
• Communicate with Israeli and international vendors and service providers.
• Coordinate purchasing approvals and maintain appropriate records.

Budgets & Spreadsheets

• Maintain and analyze spreadsheets containing financial, purchasing, and commercial information.
• Help compare vendor costs, pricing proposals, payment schedules, and annual costs.
• Perform basic commercial calculations and cost comparisons.
• Present information clearly so that the CFO and management can make informed decisions.
• Work with Finance to ensure contractual and purchasing commitments are properly recorded.
• Support Finance with budget reviews, tracking, and cost analysis.

Corporate, Insurance & Administration

• Assist with corporate and company secretarial administration and maintain appropriate company records.
• Help to administer JNS's U.S. and Israeli business insurance policies and renewals.
• Liaise with insurance brokers, attorneys, vendors, and other professional advisors.
• Maintain organized and up to date Company files take responsibility for deadlines and outstanding actions
• Provide general business and administrative support to the CFO and management.
• Assist with ad hoc projects as required.

Skills & Experience

• Fluent written and spoken English.
• Fluent spoken Hebrew and able to read Hebrew sufficiently to understand business documents and communicate confidently with Israeli vendors.
• Some experience of working with commercial documentation including legal and commercial contracts, procurement, finance, operations, or business administration.
• A high level of common sense and an ability to recognize when something requires further review or advice.
• Good understanding of budgets and costs and confident using Excel and/or Google Sheets.
• Highly organized, well thought through individual with excellent attention to detail.
• Able to communicate clearly with colleagues, vendors, and external advisors.
• Proactive and willing to follow up and ensure tasks are completed.
• Interested in developing commercial, legal, and business skills.

Advantageous but Not Essential

• Legal studies, a law degree, paralegal experience, or some exposure to commercial contracts.
• Experience in purchasing, procurement, or vendor management.
• Experience supporting a Finance team, CFO, or senior management.
• Experience with corporate administration or business insurance.
• Experience working with Israeli and U.S. businesses.

Above all, we are looking for a smart, practical and organized individual who is eager to learn, and has sound judgment, can ask the right questions and can get things done.