{"id":4052813,"url":"https://alion.io/job/job-duck-v101-virtual-assistant-documentation-coordinator","title":"V101- Virtual Assistant & Documentation Coordinator","company":{"id":20241,"name":"Job Duck","domain":"jobduck.com","url":"https://alion.io/company/job-duck","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"staffing","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":89,"open_postings":9,"ghost_share":0,"stale_share":0.444,"repost_share":0,"time_to_fill_p50_days":26,"computed_at":"2026-11-11T05:49:22Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":null,"work_mode":"remote","remote_scope":"stated_countries","remote_scope_basis":"board_field","remote_working_hours":{"label":"MST","utc_offset_min":-7,"utc_offset_max":-7},"hiring_geo_confidence":"structured","locations":["United States","Brazil","South Africa"],"countries":["US","BR","ZA"],"hiring_countries":["US"],"hiring_countries_total":1,"salary":null,"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Microsoft Teams","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"WhatsApp","optional":false}],"status":"live","first_seen_at":"2026-11-10T00:00:00Z","employer_posted_date":"2026-11-10","last_verified_at":"2026-11-11T08:06:02Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.\nAs a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!\nJob Description:\nJoin Job Duck as an Executive Assistant & Documentation Coordinator and become a trusted partner to senior leadership in a dynamic, fast-paced environment. In this role, you will provide essential support to the Chief Financial Officer and Chief Legal Officer, ensuring their calendars run smoothly and critical tasks are handled with precision. You will thrive if you are organized, proactive, and detail-oriented, with a natural ability to communicate clearly and manage multiple priorities. This position offers the opportunity to make a meaningful impact by streamlining operations and enabling executives to focus on strategic initiatives.\n-Monthly Compensation: from $1,060 USD to$1,150 USD.\nResponsibilities include, but are not limited to:\nCoordinate with the sales department on document handling\n\nFull ownership of calendaring for the Chief Financial Officer and Chief Legal Officer\n\nCommunicate travel needs to Bridger’s travel coordinator\n\nSending calendar invites\n\nUpload, organize, and send legal contracts for execution\n\nResolving conflicts and coordinating events\n\nTravel coordination support\n\nInitiate travel arrangements\n\nDocument and contract management\n\nLead implementation of DocuSign-based management system\n\nRequirements:\nAdditional Job Description:\n-Requirements:\nBilingual/English (Only English required for daily tasks)\nComfortable working remotely with reliable internet and hardware\nExperience supporting senior executives preferred\n-Timezone and Schedule: Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible)\n-Software and Tools\nMicrosoft Office Suite (Word, Excel, Outlook, PowerPoint)\nMicrosoft Teams for communication and meetings\nSharePoint for file sharing and collaboration\nZoho CRM for customer relationship management\nRippling for financial and HR functions\nDocuSign Intelligent Agreement Management for contract lifecycle\nReliable laptop or desktop with webcam and microphone\nRequired Skills:\n1 year of experience supporting executive-level scheduling and document workflows.\nAbility to manage multiple priorities with precision\nComfortable working independently and remotely\nExcellent written and verbal communication skills • Attention to detail • Time management • Proactive and self-starter mindset • Tech-savvy and quick learner\nWork Shift:\n8:00 AM - 5:00 PM [MST][MDT] (United States of America)Languages:\nEnglishReady to dive in? Apply now and make sure to follow all the instructions!\nOur application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.\nPlease keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. 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