{"id":2969001,"url":"https://alion.io/job/job-mail-administrative-assistant-10","title":"Administrative Assistant","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6896,"ghost_share":0.489,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"contractor","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":15000,"max":15000,"currency":"ZAR","period":"month","gross":null,"usd_annual":10920},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Canva","optional":false},{"name":"Gmail","optional":false},{"name":"Google Calendar","optional":false},{"name":"Google Drive","optional":false},{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-21T01:22:09Z","employer_posted_date":"2026-10-22","last_verified_at":"2026-10-22T23:41:53Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"RequirementsGrade 12.\nExperience in administration, membership management, event coordination, or a similar role.\nStrong organisational and time management skills.\nHigh level of accuracy and attention to detail.\nExcellent written and verbal communication skills, including the ability to prepare basic reports.\nAbility to communicate professionally with members, stakeholders, suppliers, and service providers.\nAbility to manage multiple tasks and prioritise effectively.\nProficient in Microsoft Office (particularly Word) and Google Workspace (Gmail, Google Drive, and Google Calendar).\nBasic financial administration skills, including preparing invoices and reconciliations.\nExperience with membership management systems, event registration platforms, and database management systems will be advantageous.\nExperience using Canva or similar graphic design software will be advantageous.\nBasic knowledge of LinkedIn and other social media platforms will be advantageous.\nAbility to work independently, take initiative, and perform effectively within a small team environment.\nMust be willing to attend regular in-person meetings with the General Manager and other organisational activities as required.\nApplicants should preferably reside in or around Table View, Bloubergstrand, Melkbosstrand, Milnerton or surrounding areas.\nOwn reliable transport.\nResponsibilitiesProvide administrative and operational support to the General Manager.\nRespond to membership enquiries and assist with membership applications, renewals, and onboarding.\nMaintain accurate membership records and databases.\nCoordinate the administrative aspects of events, including registrations, attendee communications, website updates, and event platform management.\nAssist with newsletters, email communications, promotional materials, and social media content.\nSchedule Board and Committee meetings, prepare meeting documentation, attend online meetings, take minutes, and distribute meeting minutes and action lists.\nMaintain accurate organisational records and ensure documentation is appropriately filed within Google Drive.\nCoordinate bookings, obtain quotations, and liaise with suppliers.\nAssist with financial administration, including preparing invoices, event reconciliations, and following up on outstanding invoices and membership renewals.\nProvide general administrative support and assist with additional duties as required.\n To Apply:Submit detailed CV, Matric certificate, a recent head-and-shoulders photograph and contactable references.\nShould you not receive a response within two weeks of applying, please consider your application 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