{"id":2449712,"url":"https://alion.io/job/job-mail-administrative-assistant-8","title":"Administrative Assistant","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6893,"ghost_share":0.489,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Vereeniging, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":8000,"max":13000,"currency":"ZAR","period":"month","gross":null,"usd_annual":9444},"salary_estimate":null,"experience_years_min":1,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T14:22:23Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-13T14:22:23Z","board_verified":false,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"ADMINISTRATIVE ASSISTANT\nReference Number: MID669\nVereeniging, Gauteng\nSalary: R8,000 - R13,000 per month\nMidvaal Recruitment is recruiting on behalf of a well-established and growing company operating within the water treatment, food, and beverage industries. The company supplies specialised products and solutions to industrial and commercial clients across South Africa and is seeking a detail-oriented and customer-focused Administrative Assistant to join their Gauteng Branch in Vereeniging.\nThis is an excellent opportunity for an organised individual who enjoys administration, customer service, stock coordination, and working in a fast-paced operational environment.\nMinimum Requirements\n1-3 years' administrative experience\nComputer literate with proficiency in:Microsoft Word\nMicrosoft Excel\nMicrosoft Outlook\n\nStrong communication skills in both Afrikaans and English\nExcellent attention to detail and accuracy\nStrong organisational and time management skills\nAbility to work independently and as part of a team\nPrevious experience within manufacturing, chemical, industrial, water treatment, food, or beverage sectors will be advantageous but is not essential\nKey ResponsibilitiesCustomer Order Management\nReceive and process customer orders accurately and efficiently\nPrepare warehouse picking slips and supporting order documentation\nProcess invoices and maintain accurate order records\nCommunicate with customers regarding order status and product availability\nResolve customer queries and escalate matters where required\nMaintain accurate customer files and documentation\nWarehouse & Stock Coordination\nLiaise with warehouse personnel regarding stock availability\nAssist in maintaining accurate stock records\nMonitor stock levels and report shortages\nEnsure warehouse documentation is completed and filed correctly\nAssist with stock counts and reconciliations when required\nCollections & Deliveries\nCoordinate customer collections and deliveries\nLiaise with courier companies and transport providers\nPrepare delivery notes, invoices, and waybills\nTrack collections and deliveries to ensure efficient service\nFollow up on outstanding collection and delivery queries\nCustomer Service\nRespond professionally to customer enquiries\nAssist with pricing requests, stock availability checks, and quotations\nBuild and maintain strong customer relationships\nDeliver excellent customer service at all times\nFinancial Administration\nManage branch petty cash and supporting records\nAssist with monthly costing reports and spreadsheets\nProcess and maintain COD customer accounts\nEnsure invoicing is completed accurately and timeously\nGeneral Administration\nMaintain electronic and manual filing systems\nPrepare reports for management\nSupport branch administration and office management functions\nAssist with general administrative duties as required\nPackage\nSalary: R8,000 - R13,000 per month (dependent on experience)\nMedical insurance benefit after successful completion of the 3-month probation period\nWorking Hours\nMonday to Friday\n07:00 - 16:00\nReporting Structure\nReports directly to the Branch Manager and Administrative Manager.\nStart Date\nImmediate / ASAP\nIf you are an organised, customer-focused administrator looking to grow your career within a stable and expanding industrial environment, we would like to hear from you.\nTo apply, email your CV to:\n\nPlease use the reference number MID669 in the subject line of your application.\nOnly shortlisted candidates will be contacted. If you do not hear from us within 14 days of your application, please consider your application unsuccessful.","description_format":"text","description_chars":3631,"description_truncated":false,"requirements":{"experience_years_min":1,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Afrikaans","level":"All levels","optional":false}]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T14:22:23Z"},{"event":"close","at":"2026-10-13T20:08:06Z"},{"event":"restore","at":"2026-10-16T04:48:05Z"}],"visa":[],"liveness":{"score":21,"band":"cold","label":"Long shot","p_open":1,"p_active":0.379,"p_room":0.55,"age_days":8,"expected_fill_days":7,"reasons":["seen:8","agency","wave","velocity","win:tail","comp:junior,brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":{"stated_usd_annual":9444,"is_top_pay":false},"html_url":"https://alion.io/job/job-mail-administrative-assistant-8","json_url":"https://alion.io/job/job-mail-administrative-assistant-8.json","meta":{"generated_at":"2026-10-22T21:12:36Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":5743,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-23T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":701519},"rest":"https://alion.io/mcp/rest/get_company?id=701519"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjob-mail-administrative-assistant-8"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjob-mail-administrative-assistant-8"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjob-mail-administrative-assistant-8"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/job-mail-administrative-assistant-8\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjob-mail-administrative-assistant-8"}]}