Administrative Coordinator
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Salary
≈ $9.5k – $18k per year (Estimated)
Location
In office
Seniority
Junior · 2+ years exp
Employment
Full-Time
Overview
Company
Impact
Profile match
Job Mail is a South African online job board offering a large selection of vacancies across the country and some positions abroad. Job seekers can search and apply for jobs online, upload a CV and receive job alerts, while employers and recruitment agencies can advertise positions to a broad national audience. The brand is one of the longer-established names in South African job advertising and is operated from South Africa.
EXPERIENCE AND QUALIFICATIONS:
- Relevant degree will count in the candidate's favor.
- At least 2 - 3 years of experience in an administrative or financial role.
1. Contracts
- Perform cost calculations on transactions.
- Check that sales contracts are signed.
- Draw up internal sales contracts.
- Invoicing and store necessary documents.
- Email / post invoice to client.
- Make transfers to other marketers.
- Draw up credit notes.
- Create and send pro forma invoices.
- Prepare creditors invoices for payment (POC).
- Load storage invoices on correct contract.
- Load transport invoices on primary cost for loads unloaded in stores.
- Provisions.
- Commissions checked monthly on time.
- Closing of contracts end February and September
- Six (6) Months reconciliations.
- Handle minor inquiries/complaints as soon as possible.
- New debtors and creditors collection of necessary paperwork.
- Complete inventory report.
- Check inventory in stores with GP inventory.
- Complete request for inventory adjustments where necessary.
- Annual inventory confirmation.
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