{"id":3478557,"url":"https://alion.io/job/job-mail-events-coordinator-3","title":"Events Coordinator","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6928,"ghost_share":0.489,"stale_share":0,"repost_share":0.71,"time_to_fill_p50_days":7,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11000,"max_usd":18500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":27},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Sheets","optional":true}],"status":"live","first_seen_at":"2026-10-29T17:50:28Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-10-29T17:50:28Z","board_verified":false,"closed_at":null,"days_open":2,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":2},"description":"Requirements: Tertiary qualification in Business Administration, Events Management, Tourism, Project Management, or field that allows for good interpersonal skills and project management skills like Teaching or Psychology.\nProven experience in event coordination, office administration, or project management.\n2-4 years of relevant experience in administrative, event coordination or project management roles.\nSouth African citizenship or valid work permit\nPreferred Experience:At least a year’s experience with basic bookkeeping and forecasting.\nExperience in leading or heading up projects.\nWorking with suppliers, and travel agents.\nWorking understanding of events managing and costing.\nExperience with travel logistics: booking accommodation, hiring cars and booking flights.\nExperience with visa applications.\nExperience working with multiple teams and concurrent tasks..\n Technical and Personal AttributesHigh proficiency in Excel and Google Sheets (budgeting, timelines, task trackers).\nBasic understanding of bookkeeping and financial documentation processes.\nAbility to source key information quickly is essential.\nAbility to work independently while managing multiple deadlines and stakeholders.\nAbility to chase and manage vendors and suppliers are essential.\nBranding expertise: the ability to apply and evolve a corporate identity across multiple formats and applications\n Excellent communication and interpersonal skills, as well as professional telephone and email etiquette\nFlexibility and adaptability as plans need to be changed from time to time.\nStrong organizational and multitasking abilities with keen attention to detail. \nDuties will include, but not limited to:Event Logistics & Coordination Oversee logistical planning and execution for all trade show events, exhibitions, and hosted functions.\n Secure attendance registrations, exhibition spaces, and booth placements at key industry events.\n Coordinate vendor relations, travel bookings, venue arrangements, catering, and accommodation for team members.\n Liaise with internal teams to ensure all deliverables (branding, merchandise, booth design, content) are completed on time and meet specification.\n\n Cross-Functional Collaboration Work closely with the Marketing & Branding team on booth design, branded materials, press releases, and content creation.\nSupport Sales, Engineering, and Business Development with Visa applications and international travel preparations.\nCommunicate effectively with Accounts, Senior Management, and department leads to ensure budget compliance and approvals.\n\n Administrative & Financial Support Maintain and update the travel and events expenses spreadsheet.\n Track and submit local and international invoices, quotes, and purchase orders.\n Liaise with the finance team regarding wire transfers, reimbursements, and online purchases.\n Ensure all costs are tracked and aligned with approved event budgets.\n\n On-Site Event Support (as needed) Coordinate setup, catering, décor, and staffing for in-house events (e.g., team building, partner collaborations, customer hosting).\n Serve as point-of-contact during events to troubleshoot and ensure smooth 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