{"id":2533951,"url":"https://alion.io/job/job-mail-events-operations-coordinator","title":"Events & Operations Coordinator","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6894,"ghost_share":0.489,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Germiston, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10000,"max_usd":20000,"period":"year","method":"role_country_seniority_unknown","sample_n":83},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-10-14T13:39:04Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-16T04:12:46Z","board_verified":false,"closed_at":null,"days_open":11,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":11},"description":"JOB DESCRIPTION\nPosition: Events & Operations Coordinator\nDepartment: Marketing\nPurpose of the Role\nThe Events & Operations Coordinator is responsible for the planning, coordination and delivery of approved ATT Group and ATT Mining Solutions events, together with the day-to-day administration of marketing operations. The role manages event logistics, suppliers, budgets, materials and on-site readiness, while coordinating procurement, corporate gifts, stock control and stakeholder requests. Working with Marketing, Sales and support departments, the coordinator ensures projects and events are delivered on time, within approved budgets and in line with company standards.\nKey Performance Areas\n1. Financial KPA\nManage approved event and operations budgets, procurement documentation and supplier costs.\n\nReport expenditure, variances and savings.\n\n2. Customer (Stakeholder) KPA\nProvide responsive support and organised, brand-aligned event experiences that meet agreed stakeholder requirements.\n3. Operational KPA\nCoordinate events and marketing operations from brief to completion, with accurate records, reliable logistics and clear accountability.\n4. Learn & Grow KPA\nDevelop event and operations skills, maintain organised resources and improve processes through feedback and review.\nKey Performance Area Responsibilities\nFinancial Responsibilities\nVendor & Supplier Management\nSource and compare quotations; evaluate suppliers on cost, quality, reliability and delivery.\n\nNegotiate pricing and terms within delegated authority.\n\nMaintain supplier documentation in line with company SOPs, procurement and B-BBEE requirements.\n\nCoordinate approved orders, contracts and payment documentation with Finance.\n\nBudget Planning & Cost Management\nPrepare event budgets and cost estimates for approval before committing expenditure.\n\nTrack event, campaign support and operations costs against approved budgets, including committed spend.\n\nIdentify cost savings without compromising delivery; escalate variances and scope changes for approval.\n\nFinancial Reporting & Event Evaluation\nMaintain accurate cost records and report budget versus actual expenditure and savings.\n\nCompile event costs, attendance, lead capture and stakeholder feedback for post-event evaluation.\n\nWork with Sales and Finance to assess event outcomes and ROI where attributable revenue data is available.\n\nProcurement & Approval Compliance\nFollow company procurement and Marketing SOPs for quotations, purchase orders, GRVs and invoices.\n\nObtain required approvals before placing orders or confirming bookings.\n\nKeep complete supporting documents and reconcile supplier invoices against approved orders and received goods or services.\n\nCustomer Responsibilities\nMarketing Material & Corporate Gift Coordination\nManage marketing materials and corporate gifts across the two designated storerooms.\n\nKeep stock clean, organised and accessible; conduct regular checks and audits.\n\nRecord receipts, issues, returns and stock levels; report damaged, missing or outdated items.\n\nCoordinate approved repairs, replacements and replenishment in line with campaign and event needs.\n\nCheck materials for brand and SOP compliance before issuing them to Sales, event teams or other departments.\n\nStakeholder Support & Communication\nAct as the liaison between Marketing, internal customers, Sales and event partners.\n\nConfirm briefs, requirements, deadlines and responsibilities; provide progress updates and escalate risks promptly.\n\nCoordinate event briefings and provide staff with schedules, operational information and relevant event protocols.\n\nEvent Experience & Brand Representation\nCoordinate customer-facing event touchpoints, hospitality and materials to support a professional visitor experience.\n\nEnsure event branding and product literature follow approved brand standards and are current.\n\nTailor event arrangements to the audience and agreed objectives, working with Sales and the creative team.\n\nGather stakeholder and attendee feedback and coordinate agreed improvements.\n\nProject Coordination\nTrack requests, deadlines and deliverables from brief to completion.\n\nPrioritise competing tasks with the Chief Marketing Officer and keep stakeholders informed.\n\nResolve routine issues proactively and recommend practical workflow improvements.\n\nOperational Responsibilities\nDay-to-day Marketing Operations\nHandle stakeholder requests, quotations, orders, deliveries and routine marketing administration.\n\nMaintain project records and coordinate work with the creative and digital teams.\n\nSupport basic artwork adaptations or production tasks within capability and approved templates when required; coordinate creative briefs and approvals.\n\nEvent Planning & Project Management\nCoordinate approved trade shows, conferences, customer events, activations and promotional events from planning through close-out.\n\nConfirm objectives, audience, scope, budget and deliverables with stakeholders.\n\nDevelop event plans, timelines, checklists and resource requirements; monitor progress and dependencies.\n\nCoordinate venues, suppliers, internal teams and external partners to deliver agreed requirements.\n\nLogistics, Setup & Breakdown\nArrange venues, bookings, equipment, transport, deliveries, accommodation and staff travel where required.\n\nCoordinate stand production, branding, promotional stock, catering and hospitality within the approved brief.\n\nManage setup and breakdown schedules, access requirements, supplier deliveries and material returns.\n\nCheck equipment, materials and event tools before departure and record returned, damaged or missing assets.\n\nOn-site Event Coordination & Issue Resolution\nCoordinate on-site operations and stand readiness, including staffing schedules, briefings, hospitality and supplier delivery.\n\nConfirm the nominated event lead and agreed responsibilities with Sales and other stakeholders.\n\nMonitor event requirements and resolve operational issues within authority; escalate concerns promptly.\n\nPrepare contingency arrangements for weather, technical failures, transport delays and last-minute changes.\n\nCoordinate organiser rules and relevant HSE requirements with responsible departments.\n\nLead Capture & Post-event Reporting\nArrange and check approved lead capture tools; brief event staff on use and required information.\n\nMonitor capture during events and flag gaps to the nominated event lead.\n\nConsolidate lead records and coordinate timely handover to Sales and the relevant CRM process.\n\nTrack follow-up status with Sales for reporting; Sales remains responsible for customer contact and conversion.\n\nCompile post-event reports covering costs, attendance, leads, feedback, issues and agreed improvement actions.\n\nAdministration & Supplier Coordination\nSource quotations and raise approved purchase orders; process GRVs and invoice documentation accurately.\n\nCheck and log incoming materials against orders and POs.\n\nLiaise with Finance, Accounts, Procurement and Transport on orders, payments and deliveries.\n\nFollow up outstanding invoices, supplier commitments and delivery timelines.\n\nMaintain procurement records and report supplier performance and cost savings.\n\nInventory & Asset Management\nMaintain registers for marketing materials, event equipment, displays and promotional items.\n\nTrack allocation, issue, return, condition and replenishment of assets.\n\nOptimise reuse across campaigns and events to reduce waste and maximise value.\n\nCoordinate storage, maintenance and availability of resources ahead of planned activities.\n\nSOPs, Collaboration & Continuous Improvement\nDocument and update event and operations procedures, checklists and working records with the Chief Marketing Officer.\n\nSupport stakeholder adherence to approved processes and provide practical guidance.\n\nReview event and operations feedback to improve efficiency, cost control and delivery.\n\nUse approved project and event tools to improve coordination and reporting.\n\nLearn & Grow Responsibilities\nSelf-development\nDevelop skills in event planning, logistics, supplier negotiation, procurement and project coordination.\n\nStay current with relevant event tools and practices through training and hands-on experience.\n\nBuild resilience and manage workload during busy event periods.\n\nHousekeeping\nMaintain clean, organised marketing workspaces, common areas, storerooms and event areas.\n\nKeep materials presentable and ready for use; report maintenance issues promptly.\n\nRepresent ATT culture and values through professional conduct.\n\nGrowth\nMaintain a personal development plan with the Chief Marketing Officer.\n\nAgree measurable development objectives and review progress regularly.\n\nDatabase & Resource Management\nSave event plans, supplier documents, cost records, feedback and reports in approved shared locations.\n\nKeep marketing resources, SharePoint and relevant internal records current and accessible.\n\nMaintain event and lead data in line with company data handling and access procedures.\n\nDecision-Making Criteria\nCost: Source cost-effective, reliable suppliers and work within approved budgets and procurement authority. Escalate additional costs before committing expenditure.\n\nRisk and quality: Check branding, quantities, product information and supplier deliverables before production or use. Escalate safety, delivery and reputational risks to the responsible manager.\n\nEfficiency: Plan events and operations in advance, prioritise agreed deadlines and resolve routine issues promptly. Obtain approval for changes to agreed scope.\n\nResourcing: Plan staff, equipment, materials and logistics early. Confirm availability and responsibilities with relevant stakeholders and prepare contingency arrangements.\n\nTeam Organogram\nReports to: Chief Marketing Officer\n\nRole: Events & Operations Coordinator\n\nDirect reports: None\n\nWorks with: Marketing, Sales, Finance, Procurement, Transport, IT and event suppliers\n\nMinimum Requirements / Qualifications and/or Experience\nDiploma in Marketing, Events Management, Business Administration or a related field, or relevant equivalent experience.\n\nAt least 2--3 years of relevant event coordination, marketing operations or project administration experience, including practical event logistics, budgets and supplier management.\n\nStrong administration, organisation, planning and attention to detail.\n\nExperience with quotations, purchase orders, GRVs, invoices and stock records.\n\nEffective communication and stakeholder coordination skills.\n\nProficiency in Microsoft Office and familiarity with project management tools.\n\nAbility to manage competing deadlines, solve problems and work independently.\n\nWillingness to travel and work outside normal office hours when required for approved events.\n\nA design or production background and tyre industry knowledge are advantageous.\n\nCompetencies Required\nKnowledge\nMarketing operations\n\nEvent planning and logistics\n\nSupplier and cost management\n\nBrand standards and customer experience\n\nStock and asset control\n\nStakeholder management\n\nProcurement and payment processes\n\nLead capture and CRM handover\n\nProject management\n\nCompany SOPs and policies\n\nSkills\nEvent planning and execution\n\nProject coordination and time management\n\nAdministration and record-keeping\n\nCommunication and teamwork\n\nSupplier negotiation\n\nBudget tracking and reporting\n\nStock control and asset tracking\n\nProblem-solving and contingency planning\n\nMicrosoft Office and project tools\n\nBasic artwork or production support (advantageous)\n\nAttitude / Behavioural Requirements (Compulsory)\nBrand focused: Represent ATT Group and ATT Mining Solutions professionally and apply approved brand standards consistently.\n\nPositive: Approach tasks and challenges with enthusiasm and a practical, solutions-focused attitude.\n\nProactive: Identify risks and improvement opportunities early; act within authority and escalate where needed.\n\nAdaptable: Respond constructively to changing priorities and maintain focus during event pressures.\n\nDepen...","description_format":"text","description_chars":13010,"description_truncated":true,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain"],"lifecycle":[{"event":"open","at":"2026-10-14T13:39:04Z"},{"event":"close","at":"2026-10-14T16:59:26Z"},{"event":"reopen","at":"2026-10-16T04:12:46Z"}],"visa":[],"liveness":{"score":16,"band":"cold","label":"Long shot","p_open":1,"p_active":0.348,"p_room":0.45,"age_days":11,"expected_fill_days":7,"reasons":["seen:10","agency","velocity","win:tail","comp:brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/job-mail-events-operations-coordinator","json_url":"https://alion.io/job/job-mail-events-operations-coordinator.json","meta":{"generated_at":"2026-10-26T10:51:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":14647,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-27T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":701519},"rest":"https://alion.io/mcp/rest/get_company?id=701519"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjob-mail-events-operations-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjob-mail-events-operations-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjob-mail-events-operations-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/job-mail-events-operations-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjob-mail-events-operations-coordinator"}]}