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You will manage the office of the Managing Director to ensure daily business operations run smoothly. You will enjoy a supportive environment where your executive support and planning skills are truly valued. This role allows you to use your expertise to keep a dynamic office efficient and organized.\nJob Description\nManage and filter all incoming phone calls, emails, and corporate messages.\nKeep the Managing Director's busy daily calendar perfectly updated and organised.\nPrepare professional business reports, letters, and accurate meeting minutes.\nOrganize and coordinate smooth local and international travel arrangements.\nWelcome visitors and act as the friendly professional gateway to the executive office.\nHelp organize corporate events, board meetings, and client functions.\nTrack important action items from meetings and follow up on them.\nHandle confidential business files and records with great care.\nAssist with basic office expenses and monthly credit card tracking.\n What You Need to ApplyFive or more years of experience supporting top corporate executives.\nA background working within financial services or a professional corporate sector.\nExcellent skills in Microsoft Office tools like Outlook, Word, and Excel.\nClear and professional verbal and written communication skills in English.\nStrong organizational skills and the ability to manage your time well.\nA positive, helpful attitude with a strong respect for business confidentiality.\nAny relevant office administration diploma or business certificate is highly welcome.","description_format":"text","description_chars":1664,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"English","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-08T20:15:41Z"},{"event":"close","at":"2026-10-10T07:11:45Z"},{"event":"reopen","at":"2026-10-10T19:02:45Z"},{"event":"close","at":"2026-10-12T05:13:43Z"},{"event":"reopen","at":"2026-10-12T19:48:23Z"},{"event":"close","at":"2026-10-13T05:20:30Z"},{"event":"reopen","at":"2026-10-13T20:09:35Z"},{"event":"close","at":"2026-10-14T16:59:26Z"},{"event":"reopen","at":"2026-10-15T19:48:26Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.347,"p_room":0.35,"age_days":18,"expected_fill_days":7,"reasons":["seen:3","agency","wave","velocity","win:tail","comp:brand"],"computed_at":"2026-10-27T05:46:45Z"},"pay":{"stated_usd_annual":25488,"is_top_pay":false},"html_url":"https://alion.io/job/job-mail-executive-personal-assistant-9","json_url":"https://alion.io/job/job-mail-executive-personal-assistant-9.json","meta":{"generated_at":"2026-10-27T12:44:01Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":540,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":701519},"rest":"https://alion.io/mcp/rest/get_company?id=701519"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjob-mail-executive-personal-assistant-9"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjob-mail-executive-personal-assistant-9"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjob-mail-executive-personal-assistant-9"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/job-mail-executive-personal-assistant-9\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjob-mail-executive-personal-assistant-9"}]}