Invoicing Clerk

Job summary:

The Invoicing Clerk is responsible for managing invoicing and administrative tasks related to brokerage, transport, and intercompany expenses. This role requires a high level of attention to detail, excellent organizational skills, and the ability to collaborate effectively with internal and external stakeholders to ensure accurate record-keeping and timely payments

Key Responsibilities:

Invoicing - Brokerage:

Prepare and process invoices related to brokerage services, ensuring accuracy and compliance with agreed-upon rates and terms.

Maintain updated records of all brokerage transactions and communicate with the finance team to resolve any discrepancies. Transporter Goods Receipt Vouchers (GRVs):

Capture and process transporter GRVs, ensuring all entries are complete and correctly allocated.

Collaborate with the logistics and operations teams to ensure timely receipt and verification of transporter documents Sundry Expense Captures:

Capture and process sundry expenses, ensuring all necessary approvals and supporting documents are attached.

Record and track miscellaneous company expenses and ensure timely payment Credit Guarantee Correspondence:

Manage correspondence with credit guarantee providers, ensuring proper documentation and follow-ups.

Monitor the status of credit guarantees and update relevant departments on any changes Payment Packs Processing:

Prepare and process payment packs, ensuring all documentation is accurate and complete.

Collaborate with the finance team to facilitate timely payments to suppliers and service providers Intercompany Invoicing and Expense Capturing:

Prepare and process intercompany invoices and expenses, ensuring compliance with internal policies.

Reconcile intercompany accounts and address any discrepancies in a timely manner

Qualifications and Requirements:

Matric / Grade 12 Essential (non-negotiable)

A qualification in finance, accounting, or a related field is an advantage

2+ years of experience in an invoicing, accounts payable, or related administrative role.

Experience in the transport, logistics, or brokerage industry is preferred

Strong attention to detail and accuracy in data entry and record-keeping.

Proficiency in Microsoft Office (especially Excel) and accounting software.

Excellent communication skills, both verbal and written.

Ability to work under pressure and meet tight deadlines.

Strong organizational and time management skills.

A proactive attitude and the ability to work independently and in a team

To apply, please submit your CV, as well as your latest payslip, to [email protected]