{"id":2950632,"url":"https://alion.io/job/job-mail-junior-procurement-administrator","title":"Junior Procurement Administrator","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6887,"ghost_share":0.488,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-21T05:46:15Z"}},"role":"Operations","role_family":"Operations","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":12000,"max":17000,"currency":"ZAR","period":"month","gross":null,"usd_annual":12600},"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Xero","optional":false}],"status":"live","first_seen_at":"2026-10-20T19:54:36Z","employer_posted_date":"2026-10-20","last_verified_at":"2026-10-20T19:54:36Z","board_verified":false,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"Minimum Requirements:Matric.\n\nAdvanced Excel.\n\nPO, invoice and quotation experience.\n\nOwn vehicle and valid licence.\n\nPretoria East residents only.\n\nProactive, thick-skinned and takes initiative.\n\n2 weeks' notice will be given first preference.\n Duties and Responsibilities:Provide administrative support to the Procurement Manager and assist with the day-to-day coordination of procurement activities.\nReceive and record purchase requisitions, check that requests include the necessary descriptions, quantities, specifications, delivery details, and approvals, and refer incomplete requests for correction.\nRequest quotations from approved or prospective suppliers as instructed and compile quotation comparisons for review by the Procurement Manager or Procurement Officer.\nPrepare purchase orders and related procurement documentation for review or approval in accordance with Company procedures.\nMaintain an accurate procurement tracker showing requisitions, quotations, approvals, purchase orders, expected delivery dates, and outstanding actions.\nCommunicate with suppliers regarding quotations, order acknowledgements, delivery dates, documentation, and routine queries.\nFollow up on outstanding orders and advise the Procurement Manager of delays, shortages, price changes, or other issues requiring attention.\nAssist with maintaining supplier records and obtaining required supplier forms, banking details, tax information, and other supporting documents, subject to Company verification and approval procedures.\nAssist in resolving discrepancies between purchase orders, delivery notes, invoices, and goods received by referring issues to the appropriate person.\nMaintain orderly electronic and physical procurement records, including requisitions, quotations, purchase orders, delivery documentation, supplier correspondence, and approvals.\nCapture and update procurement information accurately on the Company’s systems and spreadsheets, including MS Office and Xero where required and authorised.\nCompile routine procurement reports, order status updates, and administrative summaries for the Procurement Manager.\nHandle confidential supplier, pricing, commercial, and Company information discreetly and only share it with authorised persons.\nCoordinate with requesting departments, site personnel, suppliers, finance, and other relevant stakeholders to support efficient procurement processes.\nMonitor deadlines and ensure that follow-up actions are completed promptly.\nCommunicate professionally in English or Afrikaans and maintain a high standard of accuracy and organisation.\nComply with Company policies, approval limits, document-control requirements, and confidentiality obligations.\nPerform other reasonable procurement administration and personal assistant duties as assigned by the Company.","description_format":"text","description_chars":2813,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"English","level":"All 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