{"id":1077918,"url":"https://alion.io/job/job-mail-maintenance-coordinator-3","title":"Maintenance Coordinator","company":{"id":2680777,"name":"Profile Personnel","domain":"profilepersonnel.co.za","url":"https://alion.io/company/profile-personnel","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":"jobmail.co.za","ats_vendor":null,"truth_index":{"grade":"D","score":40,"open_postings":572,"ghost_share":0.85,"stale_share":0,"repost_share":0.934,"time_to_fill_p50_days":14,"computed_at":"2026-10-26T05:57:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gqeberha, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":8500,"max_usd":14500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":27},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-20T14:31:26Z","employer_posted_date":"2026-10-24","last_verified_at":"2026-10-24T06:39:02Z","board_verified":false,"closed_at":null,"days_open":36,"trust":{"level":"ghost","repost_count":4,"flags":["repost"],"days_open":35},"description":"An established property-focused organisation is seeking a proactive and highly organised Maintenance Coordinator to join its team. This role is responsible for coordinating maintenance activities, managing client and contractor communication, and ensuring all maintenance requests are handled efficiently and professionally.\nThe successful candidate will play a key role in maintaining strong relationships with tenants, landlords, contractors, and internal stakeholders while ensuring service delivery standards and turnaround times are consistently met.\nMinimum Requirements\nSenior Certificate (Matric)\nStrong administrative background\nMinimum 2 years' administrative experience, preferably within a maintenance, property, facilities, or related environment\nValid driver's licence (advantageous)\nMature, professional, and responsible approach to work\nKey Competencies\nExcellent communication and interpersonal skills\nStrong administrative and organisational abilities\nAbility to work effectively under pressure\nStrong problem-solving and analytical skills\nHigh level of confidentiality and discretion\nExcellent time management and prioritisation skills\nComputer literacy, including proficiency in Microsoft Word and Excel\nSelf-disciplined and deadline-driven\nProactive and solutions-focused mindset\nStrong attention to detail\nCommitment to continuous self-development\nKey Responsibilities\nMaintenance Coordination\nServe as the primary liaison between tenants, landlords, agents, and contractors\nLog and manage maintenance requests on the relevant system\nObtain quotations and coordinate maintenance repairs\nMonitor maintenance progress and provide regular updates to clients\nEnsure maintenance queries are addressed within required turnaround times\nSchedule and monitor daily, weekly, and monthly maintenance activities\nFollow up with contractors regarding quotations, bookings, invoices, and completed work\nMonitor client satisfaction and resolve service-related concerns\nInspections Coordination\nCoordinate interim, entry, and exit inspection-related maintenance requirements\nFollow up on inspection schedules and progress\nAssist with inspection comparisons and damage assessments\nFacilitate repairs arising from inspection findings\nCommunicate inspection-related maintenance matters to all relevant parties\nClient and Contractor Management\nProvide ongoing support and feedback to clients\nSource, screen, and onboard contractors as required\nBuild and maintain strong relationships with stakeholders\nConduct follow-up calls and property visits where necessary\nAssist in identifying and implementing value-added service initiatives\nPlease note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.\nYour CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to  or register on our website at https://www.profilepersonnel.co.za/vacancies/ for consideration for future roles.","description_format":"text","description_chars":3089,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-09-20T14:31:26Z"},{"event":"close","at":"2026-09-20T18:11:58Z"},{"event":"reopen","at":"2026-09-23T14:37:51Z"},{"event":"close","at":"2026-09-23T21:59:09Z"},{"event":"reopen","at":"2026-10-06T14:20:43Z"},{"event":"close","at":"2026-10-06T15:12:29Z"},{"event":"reopen","at":"2026-10-09T04:39:55Z"},{"event":"close","at":"2026-10-09T09:12:44Z"},{"event":"reopen","at":"2026-10-24T06:45:26Z"}],"visa":[],"liveness":{"score":2,"band":"cold","label":"Long shot","p_open":1,"p_active":0.073,"p_room":0.28,"age_days":35,"expected_fill_days":14,"reasons":["seen:1","repost:4","agency","stale_co","velocity","ghost","win:tail","crowd:junior,brand"],"computed_at":"2026-10-26T05:57:25Z"},"pay":null,"html_url":"https://alion.io/job/job-mail-maintenance-coordinator-3","json_url":"https://alion.io/job/job-mail-maintenance-coordinator-3.json","meta":{"generated_at":"2026-10-27T00:05:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":109,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-28T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2680777},"rest":"https://alion.io/mcp/rest/get_company?id=2680777"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjob-mail-maintenance-coordinator-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjob-mail-maintenance-coordinator-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjob-mail-maintenance-coordinator-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/job-mail-maintenance-coordinator-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjob-mail-maintenance-coordinator-3"}]}