{"id":1932539,"url":"https://alion.io/job/job-mail-office-manager-6","title":"Office Manager","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6893,"ghost_share":0.489,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-22T06:10:10Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Cape Town, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":11500,"max_usd":22000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":20},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-05T22:19:40Z","employer_posted_date":"2026-10-14","last_verified_at":"2026-10-14T15:20:30Z","board_verified":false,"closed_at":null,"days_open":17,"trust":{"level":"ok","repost_count":1,"flags":[],"days_open":16},"description":"Hire Resolve's client is seeking an Office Manager who will oversee the daily operations of the CapeTownbranch,ensuringsmoothofficefunctioning.Thisrole involveshandlingallcalls,managingend-to-endsupport processes,overseeingadministrativetasks,andliaisingwith support staff in Gauteng. The incumbent will also assist sales managers with various tasks, submit all required documents to Finance for invoicing, and ensure seamless office operations.\nResponsibilities:\nFront Office Management: Expertly handle all incoming calls, direct queries to the appropriate departments, and serve as the first point of contact for visitors, ensuring a professional and welcoming experience.\nOffice Operations & Maintenance: Proactively manage office maintenance, ensuring all equipment is functional and supplies are consistently stocked. Oversee office supplies, including ordering, tracking, and restocking stationery, groceries, and consumables to guarantee smooth daily operations.\nTravel & Meeting Coordination: Seamlessly organize and coordinate all travel arrangements, including booking flights, hotels, and rental cars. Efficiently manage and coordinate meetings, encompassing scheduling, agenda preparation, and meticulous minute-taking.\nDocument & Records Management: Maintain a highly efficient filing system for all documents and records, ensuring easy retrieval and compliance.\nEvent & Facilities Management: Coordinate office events and functions as required, and ensure the office environment remains professional and presentable by managing cleaning services, minor repairs, and facility-related matters.\nInter-office Liaison & Support: Provide comprehensive administrative support to the General Manager and Sales Managers. Liaise effectively with support staff in Gauteng to ensure operational alignment and submit all necessary documents to Finance in Gauteng for invoicing.\nCourier & Deliveries: Manage all incoming and outgoing courier services and deliveries for the Cape Town office.\nPolicy Compliance: Oversee general office administration, ensuring strict compliance with all company policies.\nMinimum Requirements:\nQualifications:\nMatric Senior Certificate (Essential)\nBachelor's degree or diploma in Business Administration or a related field (Highly Desired)\n\nExperience:\nMinimum of 3 years in an office management role, preferably within an ICT company.\nKnowledge of ICT hardware is a significant advantage.\n\nSkills & Competencies:\nExceptional written and verbal communication.\nProficiency in Microsoft Office Suite and strong general computer literacy.\nExcellent time management and organizational abilities.\nMeticulous attention to detail and accuracy.\nProven ability to prioritize, organize, and effectively follow up on tasks.\nHighly deadline-driven and proactive.\n\nBenefits:\nCompetitive salary based on experience.\n IF you meet the above requirements and want to make a career-changing move, apply today by emailing your CV to  can also connect with Daniel on LinkedIn or contact Hire Resolve\nIf you meet the above requirements we will contact you within 3 working days","description_format":"text","description_chars":3120,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":3,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":true},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-05T22:19:40Z"},{"event":"close","at":"2026-10-06T02:56:51Z"},{"event":"reopen","at":"2026-10-14T15:20:30Z"},{"event":"close","at":"2026-10-15T19:42:59Z"},{"event":"restore","at":"2026-10-16T04:58:33Z"}],"visa":[],"liveness":{"score":12,"band":"cold","label":"Long shot","p_open":1,"p_active":0.341,"p_room":0.35,"age_days":16,"expected_fill_days":7,"reasons":["seen:7","agency","wave","velocity","win:tail","comp:brand"],"computed_at":"2026-10-22T06:10:10Z"},"pay":null,"html_url":"https://alion.io/job/job-mail-office-manager-6","json_url":"https://alion.io/job/job-mail-office-manager-6.json","meta":{"generated_at":"2026-10-23T02:07:25Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":3495,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-24T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":701519},"rest":"https://alion.io/mcp/rest/get_company?id=701519"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjob-mail-office-manager-6"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjob-mail-office-manager-6"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjob-mail-office-manager-6"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/job-mail-office-manager-6\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjob-mail-office-manager-6"}]}