{"id":2813401,"url":"https://alion.io/job/job-mail-office-manager-8","title":"Office Manager","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6893,"ghost_share":0.489,"stale_share":0,"repost_share":0.711,"time_to_fill_p50_days":7,"computed_at":"2026-10-24T06:02:35Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Centurion, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":27000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-18T11:06:59Z","employer_posted_date":"2026-10-18","last_verified_at":"2026-10-18T11:06:59Z","board_verified":false,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"Department: HRReports to: Human Resource Manager\n\nJob purpose:\nThe Office Manager is responsible for overseeing the daily administrative and operational functions of the office to ensure a well-organised, efficient, and professional working environment. The role serves as a key coordination point between departments, service providers, and management while ensuring that employees, visitors, and clients experience a well-managed and professional workplace\nKey responsibilities:\nOffice operations management:\nOversee the day-to-day administrative and operational activities of the office.\nEnsure the office environment is professional, organised, and operating efficiently at all times.\nMaintain office systems, procedures, and administrative processes to improve efficiency and service delivery.\nManage the reception function and ensure professional front-office service delivery.\nFacilities and office administration:\nEnsure the office premises are properly maintained and always present a professional image.\nCoordinate office maintenance, cleaning services, security, and general facility management.\nManage procurement of office supplies, stationery, kitchen supplies, and cleaning materials.\nMonitor supplier performance and liaise with vendors and service providers where required.\nPeople and team coordination:\nSupervise reception and office support staff.\nSupport HR and IT with onboarding logistics to ensure new employees are properly welcomed, seated, and equipped.\nAssist in coordinating employee engagement activities and internal office initiatives.\nVisitor and client experience:\nEnsure visitors and clients are welcomed professionally and directed appropriately.\nOversee reception processes including calls, visitors, and general front-office administration.\nEnsure accurate information is provided to visitors and callers regarding company services.\nAdministration and executive support:\nProvide administrative support to Senior Management when required.\nHandle administrative queries and requests from internal stakeholders.\nAssist with travel arrangements, meeting logistics, and executive support coordination.\nMeetings, events and office coordination:\nCoordinate internal meetings, company functions, and events.\nManage meeting rooms, office calendars, and venue arrangements.\nAssist with planning and coordinating internal office activities.\nCompliance and professional conduct:\nMaintain confidentiality and professionalism in all interactions.\nEnsure office policies, procedures, and administrative standards are upheld.\nAddress queries, resolve issues where possible, and escalate matters appropriately.\nRequired qualifications and experience:\nGrade 12 (Matric)\nA tertiary qualification in Business Administration, Office Management, or a related field is advantageous\nMinimum of 8+ years’ experience in an Office Administration, Office Manager, or similar role\nStrong experience managing office operations and administration\nExcellent communication and interpersonal skills\nProficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)\nAbility to manage multiple priorities in a fast-paced environment\nKey competencies and skills:\nStrong administrative and organisational ability\nExcellent communication (written, verbal, and interpersonal)\nStrong leadership and coordination skills\nHigh level of professionalism and confidentiality\nAttention to detail and problem-solving ability\nAbility to manage competing priorities\nStrong stakeholder management skills\nAbility to work independently and take initiative\nAbility to build trust across all levels of the organisation\nEmotional maturity and 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