Payroll Administrator

• Grade 12 / Matric
• Diploma/Degree in Payroll, Accounting, Finance, Human Resources or related field.
• Minimum 3 years experience in payroll administration.
• Proven experience processing payroll for a medium to large workforce.
• Experience with payrolls of approximately 300+ employees (highly advantageous).
• Strong knowledge of South African payroll legislation.
• Practical experience with SARS payroll submissions.
• Strong attention to detail and accuracy.

Payroll Administration

• Process the monthly payroll for all employees.
• Ensure accurate and timely processing of salaries.
• Capture and maintain new employees, terminations, promotions, salary adjustments and other payroll changes.
• Process monthly payroll inputs including:
  • New starters
  • Terminations
  • Salary increases
  • Bonuses
  • Commissions
  • Overtime
  • Allowances
  • Deductions
  • Unpaid leave
  • Sick leave
  • Annual leave
  • Other payroll adjustments.

• Verify payroll information before submission for approval.
• Prepare payroll reports and payroll reconciliations.
• Ensure employees are paid accurately and on time.

• Maintain accurate and up-to-date employee payroll records.
• Ensure all payroll documentation is properly filed and maintained.
• Process changes to employee banking details.
• Maintain employee tax information and statutory details.
• Assist with employee queries relating to salaries, deductions, leave and payroll-related matters.

• Ensure payroll is processed in accordance with South African legislation.
• Prepare and submit statutory payroll requirements, including:
  • PAYE
  • UIF
  • SDL
  • EMP201
  • EMP501
  • IRP5/IT3(a) certificates.
• Maintain accurate records for SARS and other statutory requirements.
• Assist with payroll audits and SARS-related queries when required.
• Keep up to date with changes to South African payroll legislation and regulations.

• Maintain accurate employee leave balances.
• Process annual, sick, family responsibility and other applicable leave.
• Reconcile leave records against payroll.
• Work closely with HR to resolve discrepancies.

• Perform monthly payroll reconciliations.
• Reconcile payroll to the general ledger where required.
• Identify and investigate payroll discrepancies.
• Prepare monthly payroll reports for Finance and management.
• Assist with payroll budgeting and reporting when required.

• Work closely with HR regarding employee movements and payroll changes.
• Liaise with Finance regarding payroll journals and reconciliations.
• Provide payroll information and reports to management as required.
• Assist HR with onboarding and offboarding processes from a payroll perspective.
• Complete all UIF-related documentation.