{"id":3478568,"url":"https://alion.io/job/job-mail-personal-assistant-23","title":"Personal Assistant","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6927,"ghost_share":0.489,"stale_share":0,"repost_share":0.71,"time_to_fill_p50_days":7,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":10500,"max_usd":17500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":27},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Google Workspace","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"Xero","optional":false},{"name":"Wi-Fi","optional":true}],"status":"closed","first_seen_at":"2026-10-29T17:45:21Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T20:16:10Z","board_verified":false,"closed_at":"2026-11-02T20:16:10Z","days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"Personal Assistant (General)\nDepartment: PAAbout the Company\nOur client is an established South African business communications provider serving companies in Gauteng, Durban and Cape Town. They supply and support PABX and telephony systems, business connectivity (fibre, wireless and 5G), network and Wi-Fi solutions, CCTV, office automation and cyber security. They are known for practical, reliable solutions and hands-on service to business clients.Location, salary and working hours: to be confirmed.\nJob Purpose\nProvide efficient administrative and personal support to the Managing Director and management team, keeping the office, diary and day-to-day admin running smoothly in a busy technical services environment.Key Responsibilities\nManage the Managing Director's diary, meetings, appointments and travel arrangements\nScreen and handle phone calls, emails and walk-in enquiries professionally\nDraft, type and format correspondence, quotations, reports and presentations\nCoordinate and schedule technician bookings and installation appointments with clients\nFollow up with clients and suppliers on quotes, orders, deliveries and outstanding items\nAssist with capturing job cards, purchase orders and supplier invoices\nAssist with basic accounts and HR admin (filing, leave records, staff documents) as required\nKeep accurate filing systems, both electronic and paper\nTake minutes at meetings and follow up on action items\nOrder office supplies and coordinate general office administration\nRun personal and business errands for the Managing Director when needed\nHandle confidential information with discretion\nMinimum Requirements\nMatric (Grade 12)\n2-3 years' experience as a PA, secretary or office administrator\nStrong computer skills in MS Office (Outlook, Word, Excel) and Google Workspace\nExcellent written and spoken English\nValid driver's licence and own reliable transport\nAdvantageous\nSecretarial, office administration or business administration qualification\nExperience in an IT, telecoms or technical services company\nExperience with an accounting or job-card system (e.g. Sage, Xero or similar)\nBilingual (English and Afrikaans or another South African language)\nSkills and Attributes\nHighly organised, with strong time management and the ability to prioritise\nProfessional, friendly telephone and client 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