{"id":1077351,"url":"https://alion.io/job/job-mail-procurement-manager-9","title":"Procurement Manager","company":{"id":3880589,"name":"People Dimension","domain":"peopledimension.co.za","url":"https://alion.io/company/people-dimension","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":"jobmail.co.za","ats_vendor":null,"truth_index":{"grade":"E","score":39,"open_postings":139,"ghost_share":0.863,"stale_share":0,"repost_share":0.914,"time_to_fill_p50_days":3,"computed_at":"2026-10-19T05:45:15Z"}},"role":"Operations","role_family":"Operations","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Centurion, South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":{"min":null,"max":40000,"currency":"ZAR","period":"month","gross":null,"usd_annual":29064},"salary_estimate":null,"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-09-20T14:28:27Z","employer_posted_date":"2026-10-16","last_verified_at":"2026-10-16T14:26:41Z","board_verified":false,"closed_at":null,"days_open":29,"trust":{"level":"ghost","repost_count":4,"flags":["repost"],"days_open":28},"description":"Duties & Responsibilities\nStrategic Sourcing:\nIdentify, evaluate, and onboard potential suppliers to ensure best value for the organisation in terms of cost, quality, compliance, lead time, and service delivery.\nDevelop and implement procurement strategies to optimise cost savings, supply continuity, and operational efficiency.\nSource local and international suppliers for raw materials, packaging, components, instruments, implants, medical devices, consumables, and services.\nNegotiate and establish favourable pricing, commercial terms, delivery schedules, and service agreements with suppliers.\nMonitor supply risks and ensure continuity of critical materials and services.\nSupport the addition of approved suppliers in line with company procedures and quality management system requirements.\nCommunicate with Quality and Regulatory regarding new suppliers, supplier changes, or supplier documentation requirements.\nManage procurement planning in support of operational demand, new launches, and sales requirements.\nInventory Management:\nMonitor inventory levels and adjust procurement strategies as needed.\nForecast raw materials, packaging, and stock items.\nMinimize excess inventory and ensure on-time delivery of goods and services.\nEstablish reliable lead-times for deliverables based on operational requirements.\nIdentify operational priorities by evaluating lead-times and critical path items.\nProvide regular updates on deliverable progress and deadlines.\nMonitor raw material usage and execute ordering of raw material as required.\nProcess stock orders placed by accurately accounting for Bill of Materials needed.\nMonitor raw material, packaging, component, and finished goods stock levels and proactively inform relevant departments when stock is low or at risk.\nManage forecasting and communication between departments regarding delayed purchased items or items low on stock that may affect final goods inventory and sales.\nCommunicate to Production which items and quantities must go into production in order to fulfil demand, support new launches, and meet open sales orders.\nAssist in inventory counts and stock take activities as required.\nEnsure correct movement of raw materials on the ERP system and that stock transfers, adjustments, and usage-related transactions are accurately recorded.\nManage expired raw materials in accordance with internal procedures, including segregation, review, communication, and ERP adjustments.\nEnsure appropriate stock-related transactions and corrections are accurately processed on the ERP system.\nSupport or execute creation of certain item codes on the ERP system where required for procurement and operational support.\nVendor Management:\nNegotiate and establish favourable terms and contracts with suppliers (local and international).\nMonitor and evaluate vendor performance to ensure quality, reliability, responsiveness, and cost effectiveness.\nResolve supplier-related issues, disputes, delays, documentation gaps, and quality concerns.\nEnsure supplier performance is reviewed against operational and quality requirements.\nMaintain effective working relationships with suppliers and service providers.\nCoordinate supplier communication relating to lead times, delivery issues, quality concerns, and documentation requirements.\nEnsure supplier records and supporting approval documentation are maintained and updated appropriately.\nCost Control:\nImplement cost-saving measures and sourcing strategies without compromising quality, compliance, or operational continuity.\nEnsure compliance with budgetary constraints while maintaining required quality standards.\nExecute payment requests for local and international suppliers.\nEnsure payment request process is followed, including quotes, purchase orders, invoices, shipping documentation, and supporting approvals.\nMonitor pricing trends, supplier cost increases, and budget impact on procurement decisions.\nBalance cost control with delivery urgency, supply risk, quality requirements, and operational priorities.\nCompliance and Regulations:\nStay informed about relevant laws, regulations, and internal requirements affecting procurement and ensure compliance.\nDevelop, maintain, and enforce procurement policies and procedures.\nEnsure procurement and receiving activities align with company quality management system requirements.\nMaintain accurate records and documentation for auditing purposes.\nEnsure procurement documents are complete, current, traceable, and properly filed, including purchase orders, quotes, invoices, payment requests, COAs, material certificates, and related supplier documents.\nEnsure purchased items are received according to predefined specifications, COAs, and CRA specifications where applicable.\nEnsure incoming goods are checked against purchase orders, specifications, quantities, lot numbers, batch numbers, expiry dates, and required supporting documentation.\nEnsure the correct lot and batch numbers received per COA are recorded accurately on the ERP system during receiving.\nEnsure correct expiration dates of raw materials, packaging, and medical devices are recorded on the ERP system during receiving. Procurement Manager - Revised Job Description\nEnsure discrepancies, damaged goods, non-conforming products, incorrect deliveries, documentation mismatches, and traceability issues are identified, escalated, and resolved appropriately.\nSupport internal and external audits by ensuring procurement, supplier, receiving, and inventory-related documentation is controlled and audit-ready.\nTeam Leadership:\nSupervise and lead a team of procurement professionals, procurement officers, and receiving officers.\nProvide guidance, support, training, and performance management to team members.\nFoster a collaborative, disciplined, and efficient work environment.\nEnsure clear delegation of responsibilities across procurement and receiving functions.\nDrive accountability for purchasing accuracy, receiving controls, ERP transactions, stock movement accuracy, and document management.\nDevelop team capability in procurement processes, receiving requirements, supplier coordination, forecasting support, and system usage.\nAdditional Roles:\nManage the receiving function to ensure all purchased goods are received, inspected, recorded, and communicated correctly.\nOversee the department responsible for receiving purchased items in accordance with company requirements.\nEnsure correct lot, batch, and expiry data are captured during receiving and accurately reflected on the ERP system.\nEnsure correct movement and traceability of raw materials on the ERP system.\nAssist with inventory counts and support inventory accuracy across raw materials, packaging, components, and finished goods.\nLiaise with Production, R&D, Quality, Regulatory, Finance, Sales, Planning, Stores, and other internal departments regarding procurement priorities, shortages, deliveries, supplier issues, and material readiness.\nEnsure departments are informed of supply risks, delayed deliveries, low stock, or material issues that may impact operations, final goods inventory, and sales.\nManage communication between departments regarding delayed purchased items or low-stock items that may affect production output or customer demand.\nCommunicate to Production which items and quantities are required to go into production in order to fulfil demand, support new product launches, and meet open sales orders.\nSupport operational continuity by aligning procurement activity with production planning, sales demand, and development requirements.\nEnsure procurement records and supporting documents are maintained in a complete and controlled manner.\nEnsure ERP procurement, receiving, and inventory data is accurate, current, and aligned with physical transactions.\nContribute to ongoing improvement of procurement, receiving, supplier control, forecasting, and material management processes.\nDesired Experience & Qualification\nRequired minimum education:\nBachelor’s degree in supply chain management, Procurement, Operations, or Engineering.\nRequired minimum competencies:\nNegotiation and contract management skills.\nStrong supplier management and vendor performance evaluation capability.\nStrong analytical and data-driven approach.\nProblem-solving and decision-making abilities.\nEffective communication and interpersonal skills.\nLeadership and people management capability.\nAttention to detail and high level of accuracy.\nStrong administrative and document control skills.\nKnowledge of ERP systems and procurement-related transactions.\nUnderstanding of manufacturing processes, bill of materials, inventory movement, lot traceability, batch control, and stock forecasting.\nUnderstanding of supplier quality requirements within a quality management system.\nAbility to work cross-functionally with Production, R&D, Quality, Regulatory, Finance, Sales, Planning, and Stores.\nAbility to identify procurement, stock, and supply risks proactively.\nRequired minimum experience:\nMinimum 3-5 years relevant experience in procurement, supply chain, or operational purchasing within a manufacturing environment.\nExperience managing procurement teams and/or receiving teams.\nExperience working with ERP systems.\nExperience with supplier approval, procurement documentation, and inventory or material control processes.\nExperience in a regulated manufacturing environment will be advantageous.\nPackage & Remuneration\nMarket Related","description_format":"text","description_chars":9442,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Supply Chain","Natural 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