{"id":3478540,"url":"https://alion.io/job/job-mail-receptionist-admin-clerk-2","title":"Receptionist / Admin Clerk","company":{"id":701519,"name":"Job Mail","domain":"jobmail.co.za","url":"https://alion.io/company/job-mail","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":true,"listed_via":"jobmail.co.za","ats_vendor":"Schema","truth_index":{"grade":"C","score":65,"open_postings":6927,"ghost_share":0.489,"stale_share":0,"repost_share":0.71,"time_to_fill_p50_days":7,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["South Africa"],"countries":["ZA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":14000,"max_usd":27000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":18},"experience_years_min":5,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"closed","first_seen_at":"2026-10-29T18:00:43Z","employer_posted_date":"2026-10-29","last_verified_at":"2026-11-02T20:16:10Z","board_verified":false,"closed_at":"2026-11-02T20:16:10Z","days_open":4,"trust":{"level":"not_scored","repost_count":null,"flags":[],"days_open":4},"description":"The successful candidate will be responsible for professional front-desk management and a broad range of administrative duties supporting HR, procurement and senior management.The role includes visitor and telephone management, meeting coordination, ordering office and operational supplies, maintaining procurement records and supporting HR processes.\nCandidates must have at least five years’ relevant experience, strong MS Office skills, fluency in English and Afrikaans and a valid driver’s licence.\nKey Responsibilities\nFront Desk & Visitor Management\nWelcome and assist visitors and contractors professionally.\nManage visitor sign-in procedures.\nCoordinate site access requirements.\nCoordinate deliveries and couriers.\nEnsure reception and office areas remain neat and professional.\nCommunication & Telephone Management\nAnswer and direct incoming calls.\nTake and relay accurate messages.\nMaintain internal contact directories.\nMaintain telephone records.\nMeeting & Hospitality Coordination\nArrange meetings for the HR Manager.\nCoordinate internal and external meetings.\nManage the HR Manager’s meeting schedule.\nPrepare meeting rooms.\nArrange refreshments for meetings and guests.\nProcurement & Inventory Administration\nSource and order office supplies.\nOrder PPE.\nOrder cleaning products and consumables.\nMonitor stock levels.\nMonitor supplier performance.\nVerify invoices.\nMaintain procurement records.\nAdministrative & HR Support\nProvide front-desk support to HR processes.\nWelcome candidates and new starters.\nCollect and hand over documents.\nBook rooms for interviews and training.\nProvide administrative support to the Managing Director.\nHandle confidential information with discretion.\nMinimum Requirements\nMatric / Grade 12.\nMinimum 5 years’ Reception and/or Administration experience.\nStrong proficiency in Microsoft Outlook, Word and Excel.\nFluent in English and Afrikaans, written and spoken.\nValid driver’s licence.\nStrong organisational skills.\nStrong communication skills.\nProfessional presentation.\nExcellent attention to detail.\nHigh level of confidentiality.\nCompetencies\nReception, Front Desk, Administration, Visitor Management, Telephone Management, Diary Management, Meeting Coordination, Procurement Administration, Inventory Administration, Supplier Liaison, Invoice Verification, HR Administration, Microsoft Office, English, Afrikaans, Confidentiality.Only shortlisted candidates will be contacted.","description_format":"text","description_chars":2429,"description_truncated":false,"requirements":{"experience_years_min":5,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"bachelor","optional":false},"security_clearance":false,"languages":[{"language":"Afrikaans","level":"Advanced (C1)","optional":false},{"language":"English","level":"Advanced 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