Shipping Controller

Key Responsibilities

• Coordinate and monitor international shipments, container bookings and air freight deliveries.
• Verify commercial invoices, packing lists, detailed packing lists and bills of lading.
• Track vessel movements and monitor estimated times of departure (ETDs) and arrival (ETAs).
• Liaise with overseas suppliers and freight forwarders regarding shipping schedules, bookings and documentation.
• Monitor outstanding purchase orders and follow up on delayed shipments.
• Communicate shipment delays, fabric shortages, overshipments and discrepancies to the Merchandising and Production teams.
• Ensure shipping documentation and shipment statuses are accurately updated on the relevant systems.
• Coordinate telex releases, shipping letters and supplier payment documentation.

• Verify air freight documentation, including SAD 500 documents, customs worksheets, EDI notices and airway bills.
• Ensure that shipment quantities, tariff codes, company details and customs reference numbers are accurate.
• Assist with customs clearance documentation and respond to SARS queries and customs stop notices.
• Verify freight and courier invoices to ensure charges and tariff codes are correct.
• Resolve documentation discrepancies and customs-related delays with suppliers and freight forwarders.

• Reconcile incoming fabric against goods received, supplier invoices and shipping documentation.
• Verify fabric roll numbers, meter quantities, commercial invoice values and landed costs.
• Ensure invoice values and pricing information are accurately recorded on the relevant systems.
• Follow up on supplier claims relating to fabric shortages and CMT discrepancies.
• Obtain outstanding supplier credit notes and submit them to the relevant finance personnel.
• Investigate and resolve discrepancies between received stock, invoices and system records.

• Maintain accurate fabric stock cards, swatch cards and War Room records.
• Reconcile fabric meterage and stock balances against system reports.
• Compare daily trims stock reports against system records and resolve discrepancies.
• Monitor stock availability and communicate updates to Merchandising and Production.
• Assist with fabric swatches, surplus stock sales and stock pricing coordination.
• Ensure all stock records and relevant system workflows are accurately maintained.

• Maintain professional relationships with suppliers, freight forwarders and internal departments.
• Provide timely updates on shipment schedules, stock availability, outstanding claims and documentation.
• Maintain accurate records and ensure all shipping and stock documentation is properly filed.
• Follow up proactively on outstanding purchase orders, shipments, invoices and claims.
• Ensure compliance with company procedures, customs requirements and internal financial controls.

Minimum Requirements

• Previous experience in shipping, import coordination, logistics or stock control.
• Experience dealing with international suppliers and freight forwarders.
• Knowledge of import documentation and customs clearance procedures.
• Experience with invoice verification, stock reconciliation and supplier claims.
• Strong numerical, administrative and organisational skills.
• Excellent communication, problem-solving and follow-up skills.
• Proficiency in computerised stock management systems.
• Experience in the clothing, textile or fabric manufacturing industry will be advantageous.
• Experience with Sync, Navis or shipping-tracking platforms will be an advantage.

Skills and Competencies

• Excellent attention to detail and accuracy.
• Strong planning and organisational abilities.
• Good numerical and analytical skills.
• Ability to identify discrepancies and resolve issues proactively.
• Effective communication and stakeholder management.
• Ability to manage multiple tasks and meet deadlines.

Application Process

Email: [email protected]

Subject Line: Shipping Controller - Pinetown