Administrative Assistant

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Administrative Assistant based in United States.

This fully remote role provides essential administrative and operational support to a growing, fast-paced team.

You will help keep schedules, communications, records, systems, and priorities organized while ensuring important details never fall through the cracks.

The position offers broad exposure to scheduling, CRM and ATS management, research, partner coordination, and business operations.

You will work closely with leadership and experienced professionals in a collaborative environment where initiative and ownership are highly valued.

The role is designed for someone who can work independently, manage competing priorities, and proactively identify ways to improve how work gets done.

As the team grows, you will have opportunities to expand your responsibilities, develop new skills, and take on more advanced administrative and operational work.

This is an excellent opportunity for a dependable, tech-savvy professional who enjoys organization, problem-solving, and making a meaningful contribution behind the scenes.

Accountabilities:

• Provide day-to-day administrative and operational support to leadership and the wider team, including participating in meetings, tracking priorities, monitoring action items, and following up on outstanding tasks.
• Manage calendars, scheduling, calls, appointments, and travel arrangements while ensuring commitments and priorities are coordinated effectively.
• Monitor and organize leadership inboxes, prioritize communications, and help ensure messages and requests receive timely follow-up.
• Maintain accurate and organized client records, digital folders, Google Drive files, and other business documentation.
• Perform data entry and maintain accurate information across CRM, Applicant Tracking Systems, and task management platforms.
• Support affiliate and partner communications, relationship tracking, and related administrative coordination.
• Conduct online research, gather and organize information, and assist with special projects and broader business initiatives.
• Take ownership of additional administrative needs, proactively identify process improvements, and solve operational issues as they arise.
• Help maintain a positive, organized, and efficient working environment by anticipating needs and supporting the team with a high level of reliability and attention to detail.

Requirements:

• Bring at least 1 year of experience in an Administrative Assistant, Executive Assistant, or comparable administrative role, preferably within a remote environment.
• Be available to work 40 hours per week with significant overlap with U.S. Central Time business hours, generally within the 8:00 AM-5:00 PM CT / 9:00 AM-6:00 PM CT window.
• Demonstrate excellent organizational and time-management skills, with the ability to manage multiple priorities while maintaining accuracy, consistency, and strong follow-through.
• Have strong written and verbal English communication skills and the ability to interact professionally with colleagues, partners, and other stakeholders.
• Be proficient with Google Drive and Google Workspace, including cloud-based file storage and digital documentation.
• Have strong calendar management, scheduling, online research, and information-gathering capabilities.
• Be comfortable working with digital systems and learning new technology, with CRM experience and familiarity with Applicant Tracking Systems considered a strong advantage.
• Experience with GoHighLevel (GHL) is preferred.
• Have reliable internet access and a dependable computer and home-office setup suitable for full-time remote work.
• Be capable of working independently and staying productive without constant supervision, while remaining collaborative and communicative with the broader team.
• Bring a professional, dependable, positive, proactive, and solutions-oriented approach to your work.
• Thrive in an environment that values ownership, attention to detail, continuous learning, flexibility, and a willingness to take on increasing responsibility.

Benefits:

• Monthly base compensation: $800-$1,000 USD.
• Bonus potential based on performance and contribution.
• Opportunities for compensation increases as responsibilities, performance, and impact grow.
• Full-time, fully remote work arrangement.
• Flexibility and autonomy in managing day-to-day responsibilities.
• Family-first culture that supports personal and family priorities.
• Mentorship, coaching, and opportunities for professional development.
• A trust-based environment with minimal micromanagement and significant ownership.
• Opportunities to expand the role and take on higher-level responsibilities over time.
• Exposure to a broad range of administrative, operational, technology, and business activities.
• Opportunity to contribute directly to team and client success within a growing organization.