Talent Operations Associate

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Talent Operations Associate based in the United States.

This role is central to creating a fast, organized, and high-quality recruiting experience from interview scheduling through preboarding.

You’ll own key recruiting operations while partnering closely with recruiters, hiring managers, interviewers, and business leaders.

The position combines hands-on coordination with opportunities to expand into sourcing, candidate assessment, analytics, and recruiting programs.

You’ll help maintain efficient ATS workflows and ensure candidates move through the hiring process with clarity and momentum.

The role also offers the opportunity to experiment with AI, automation, and improved workflows that make recruiting more scalable.

Success requires strong ownership, excellent judgment, proactive communication, and a natural instinct for identifying and fixing process friction.

It’s an opportunity to grow your recruiting expertise while helping shape how a fast-moving talent organization operates.

Accountabilities

• Own end-to-end interview coordination, including complex interview panels, cross-time-zone scheduling, rescheduling, preparation, and follow-up, while keeping candidates moving efficiently through the process.
• Manage candidate communications throughout the interview lifecycle, ensuring candidates receive timely, clear, and thoughtful updates at every stage.
• Partner proactively with recruiters, hiring managers, and interviewers to secure availability, resolve scheduling constraints, and prevent unnecessary delays.
• Maintain accurate and actionable recruiting workflows in Greenhouse, including candidate records, interview plans, scorecards, approvals, stage movements, and reporting.
• Support sourcing for priority roles by translating hiring criteria into target candidate profiles, building searches, identifying qualified talent, and developing thoughtful outreach.
• Develop familiarity with the cybersecurity industry, business functions, and talent expectations to assess candidate quality beyond resume keywords.
• Progressively support initial candidate qualification and selected recruiter screens, providing evidence-based recommendations to hiring teams.
• Coordinate offers, background checks, pre-employment requirements, and handoffs into onboarding, working closely with relevant internal teams.
• Identify friction and repetitive work across recruiting operations and contribute to better templates, workflows, automation, AI-assisted tools, interviewer resources, and scalable programs.
• Help evolve the broader Talent Acquisition operating model by contributing ideas, analyzing processes, and implementing improvements that increase speed, quality, and candidate experience.

Requirements

• 2+ years of experience in recruiting coordination, recruiting operations, talent acquisition, sourcing, or a similarly fast-paced people or customer operations environment.
• Demonstrated experience managing complex interview scheduling and candidate communication while keeping multiple priorities and details organized.
• Strong ownership mentality, with the ability to anticipate next steps, take initiative, and solve problems without waiting for detailed instructions.
• Excellent candidate and customer-service instincts, with proactive communication and a strong focus on delivering a positive experience.
• Confidence to respectfully push for decisions, feedback, or interviewer availability when a process risks stalling.
• Experience with Greenhouse ATS or comparable applicant tracking systems and recruiting workflows.
• Interest in sourcing and the ability to translate role requirements into a clear target candidate profile; experience with LinkedIn Recruiter, Boolean search, referrals, or other sourcing methods is strongly preferred.
• Builder mindset with a natural tendency to identify broken or repetitive processes and look for ways to simplify, automate, or eliminate them.
• Comfort experimenting with AI and automation tools while applying sound judgment and validating outputs.
• Strong written and verbal communication skills, with the ability to build productive relationships across candidates, recruiters, hiring managers, interviewers, and leadership.
• Ability to operate effectively in ambiguity, adapt to changing priorities, and maintain momentum without relying on a perfectly defined playbook.
• Experience extending beyond traditional recruiting coordination into sourcing, recruiting programs, analytics, ATS/process ownership, interviewer enablement, or onboarding is a strong plus.
• A degree is welcome but not required; demonstrated capability, relevant experience, learning agility, and results are valued highly.
• Must be authorized to work in the United States; immigration sponsorship is not currently available.

Benefits

• Base salary range of $65,300-$94,700 USD annually.
• Targeted compensation range of approximately $71,000-$83,000, depending on experience, skills, and market data.
• Eligibility for bonus compensation and equity.
• Unlimited paid time off, with a culture that encourages employees to use it.
• Flexible remote work environment.
• Up to 24 weeks of parental leave.
• Comprehensive health benefits.
• Opportunity to work across technical, go-to-market, and corporate recruiting in a cybersecurity environment.
• Meaningful opportunities for professional growth across sourcing, recruiting operations, candidate assessment, analytics, automation, and talent programs.
• Exposure to AI and emerging recruiting technologies, with encouragement to experiment and improve workflows.
• High-ownership environment where employees are encouraged to challenge inefficient processes and build better ways of working.
• Opportunity to help shape scalable Talent Acquisition practices as hiring needs evolve.