Marketing Events Coordinator

About MasterControl

MasterControl Inc. is a leading provider of cloud-based quality and compliance software for life sciences and other regulated industries. Our mission is the same as that of our customers to bring life-changing products to more people sooner. The MasterControl Platform helps organizations digitize, automate and connect quality and compliance processes across the regulated product development life cycle. Over 1,000 companies worldwide rely on MasterControl solutions to achieve new levels of operational excellence across product development, clinical trials, regulatory affairs, quality management, supply chain, manufacturing and postmarket surveillance. For more information, visit www.mastercontrol.com.

SUMMARY

The Marketing Events Coordinator provides essential logistical and administrative support to the Marketing Events Managers for company events and tradeshows. This detail-oriented team member will handle data entry, event logistics coordination, and administrative processes that enable successful event execution. Working under the direction of the Director of Events + Field Marketing, this coordinator will assist with day-to-day operational tasks including registration management, vendor coordination, and documentation to support MasterControl's marketing events that drive customer engagement and lead generation.

This position serves as an administrative backbone for the events team, efficiently managing event logistics and supporting the Marketing Event Managers with budget tracking, timeline maintenance, and project management tasks as assigned.

RESPONSIBILITIES

• Provide administrative support for event logistics including registration processing and data entry
• Assist Event Managers with document preparation, scheduling, and correspondence
• Maintain accurate records in event management systems and databases
• Process and organize event materials, shipping logistics, and inventory
• Support event registration management and respond to attendee inquiries
• Coordinate with vendors and internal teams under manager supervision
• Assist in tracking event budgets and processing invoices
• Compile data and assist with post-event reporting on KPIs and metrics
• Handle routine email communications and inquiries through the events inbox
• Create and organize event folders, documentation, and checklists
• Support the team with calendar management and meeting coordination
• Maintain organized filing systems for event assets and materials
• Stays on top of industry trends
• Stays on top of Marketing technology tools

ABOUT YOU

• 1+ years’ experience in event coordination, preferably in marketing, hospitality, or B2B events
• Detail-oriented with strong data entry accuracy and follow-through
• Experience with organizing information and managing administrative processes
• Proficient with business software including Microsoft Office suite
• Familiarity with B2B industry tools a plus (Salesforce, Qualtrics, ClickUp, Cvent, Dropbox, Coupa, DocuSign, DOMO, Marketo, etc.)
• Excellent organizational abilities and attention to detail
• Strong communication skills for internal coordination
• Ability to prioritize tasks and meet deadlines in a fast-paced environment
• Team player comfortable taking direction and working collaboratively
• Adaptable to changing priorities and responsive to requests
• Efficient worker who thrives in a structured support role
• Resourceful and able to take initiative on new or unpredictable situations

Why Work Here?

#WhyWorkAnywhereElse?

MasterControl is a place where Exceptional Teams come together to do their best work. In fact, hiring Exceptional Teams is a core value of ours. MasterControl employees are surrounded by intelligent, motivated, and collaborative individuals. We like to call it #TheBestTeamOnThePlanet.

We work hard to develop and challenge our employees' skillsets, recognize their contributions, encourage professional development, and offer a one-of-a-kind culture. This is why we say #WhyWorkAnywhereElse?

MasterControl could be your next (and last) career move!

Here are some of the benefits MasterControl employees enjoy:

• Competitive compensation
• 401(k) plan with company match
• Schedule flexibility
• Company parties and employee recognition programs
• Onsite massage therapist
• Dental/vision plans
• Employer paid life insurance policy
• Much, much more!

Applicants must be currently authorized to work in the United States on a full-time basis.

MasterControl is an Equal Opportunity Employer. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact [email protected] or call (801) 942-4000 and ask to speak with a member of Human Resources.

Equal Opportunity Employer, including disability and protected veteran status