{"id":3982909,"url":"https://alion.io/job/jobmatchingpartner-administrative-assistant","title":"Administrative Assistant","company":{"id":678212,"name":"JobMatchingPartner","domain":"jobmatchingpartner.com","url":"https://alion.io/company/jobmatchingpartner-2","size_band":null,"is_staffing_agency":true,"employer_type":"agency","is_intermediary":false,"listed_via":null,"ats_vendor":"Teamtailor","truth_index":{"grade":"A","score":87,"open_postings":30,"ghost_share":0,"stale_share":0.333,"repost_share":0,"time_to_fill_p50_days":83,"computed_at":"2026-11-09T06:03:00Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Birkirkara, Malta"],"countries":["MT"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-11-09T08:25:07Z","employer_posted_date":"2026-11-09","last_verified_at":"2026-11-10T02:48:24Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Our client, a CSP based in Birkirkara, is looking for an Administrative Assistant to join their team. Reporting to the Senior Executive - Corporate Services, the selected candidate will provide first-line and back-office support, delivering a high-quality service to clients in a challenging, fast-paced environment.\nThis is an office-based role offering a salary ofup to €30K.\nRole & Responsibilities\nAct as first point of support for the Corporate Services team\n\nDeliver back-office support to clients\n\nManage incoming and outgoing post, and coordinate with couriers so documents arrive on time\n\nKeep client files, digital and physical, well organised and easy to access\n\nPrepare corporate documents for company incorporations and annual maintenance\n\nRespond to queries and requests from clients, managers, and other internal departments\n\nLiaise with the Malta Business Registry, banks, the International Tax Unit, and the VAT Department\n\nEducation, Skills & Experience\nA-level standard of education\n\nPrevious experience working in corporate services is a plus\n\nExcellent communication skills in English, both written and spoken\n\nProficient in MS Office applications\n\nAble to work under pressure and to tight deadlines\n\nAble to work on own initiative, anticipate needs, and deliver work with a high level of accuracy\n\nAbout the Role\nSalary of up to €30K\n\nOffice-based in Birkirkara\n\nFlexible hours\n\nHealth insurance\n\nTraining and development opportunities\n\nTeam-building activities\n\nNote: Only candidates who are already based in Malta can be considered for this role.\nKindly apply with your detailed CV in English.\n*JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. 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