Logistics & Event Coordinator

Kristies Lab is a dynamic and growing regional creative agency operating in Lebanon, Qatar, Saudi Arabia and the UAE. We are dedicated to pushing the boundaries of creativity and delivering innovative marketing solutions to our diverse client base.

Job Description: Event & Logistics Coordinator

Position Overview:

We are seeking a proactive and detail-oriented Event & Logistics Coordinator to join our team. This role is perfect for someone who thrives in dynamic environments, has strong problem-solving skills, and is solution-oriented. Working under the Project Manager, the coordinator will play a critical role in event planning, logistics management, and on-ground execution, ensuring seamless operations from start to finish.

Key Responsibilities:

• Collaborate with the Project Manager to plan and execute events and projects effectively.
• Coordinate with suppliers, clients, hostesses, and promoters to ensure smooth operations.
• Handle supplier negotiations to secure favorable terms and maintain strong professional relationships.
• Supervise event setup mantling and dismantling, ensuring timelines and quality standards are met.
• Provide on-ground supervision during events, addressing challenges promptly with creative solutions.
• Monitor and analyze market trends to keep the company competitive and innovative.
• Assist in business development efforts by identifying new opportunities and partnerships.
• Prepare and manage event documentation, including schedules, contracts, and supplier agreements.
• Troubleshoot and resolve logistical challenges in real time during events.

Requirements:

• Proactive, solution-oriented mindset with excellent problem-solving skills.
• Proven experience in coordinating events, particularly on-site with suppliers, clients, and event staff.
• Strong negotiation skills with a track record of managing supplier relationships effectively.
• Hands-on experience with event setup and dismantling processes.
• Knowledge of market trends and current practices in the events and logistics industry.
• Ability to work flexible hours, including nights, weekends, and holidays during high seasons.
• Excellent communication, multitasking, and organizational skills.

Preferred Qualifications:

• Background in event management, logistics, or a related field.
• Experience managing hostesses and promoters during events.
• Familiarity with budgeting and cost control practices.

If you are passionate about events, thrive under pressure, and excel in problem-solving, we’d love to hear from you!

All your information will be kept confidential according to EEO guidelines.