{"id":2474467,"url":"https://alion.io/job/john-holland-personal-assistant","title":"Personal Assistant","company":{"id":2005741,"name":"John Holland","domain":"johnholland.com.au","url":"https://alion.io/company/johnholland-com-au","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"SuccessFactors","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Brisbane, Australia"],"countries":["AU"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":72000,"period":"year","method":"role_country_seniority_unknown","sample_n":116},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-13T20:54:10Z","employer_posted_date":"2026-10-13","last_verified_at":"2026-10-14T12:39:16Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"About the Role\nWe have an exciting opportunity for a Personal Assistant to support the Head of Training Academy, as well as the General Manager of Industrial Relations and General Manager of Quality. This position can be based out of either our Brisbane or Sydney office.\nIn this role you will provide administrative support, inclusive of diary management/scheduling, communications, reporting, records management, procurement, accounts/invoices, travel & logistics, and purchasing.\nWhat you will do\nManage the day-to-day activities of the above roles\nOversee and coordinate management of diaries, which will include scheduling and calendar planning.\nProvide administrative support, such as preparation of correspondence, presentations, marketing material and reports for current and potential customers.\nManage financial records such as expenses, invoices and purchase requisitions.\nCoordinate all aspects of internal and client meetings, preparing agendas, typing minutes, and distributing to the relevant stakeholders.\nCoordinate travel (including international) and accommodation arrangements.\nAssist other team members with JH systems and programs.\nTreat sensitive information with a high level of confidentiality.\nSupport the three leaders with event planning and coordination, ensuring events remain within budget.\nWhat we are looking for\nPrevious experience as a Personal Assistant or similar role\nExperience providing support at a senior level\nAdvanced knowledge of Microsoft Office - Word, Excel, Power Point, Outlook\nStrong knowledge of administrative practices and document/records management\nExceptional organisational skills and ability to juggle competing priorities\nConfidence in working directly with executive level stakeholders and EA’s\nWhat we offer\nCompetitive salary and benefits, including salary continuance and salary sacrifice options\nFlexible work arrangements and generous leave, including 18 weeks paid parental leave\nCareer development through technical, leadership and emerging talent programs\nOpportunities to work on some of Australia's most iconic projects\nA diverse and inclusive culture where everyone feels they belong\nWellbeing support and benefits designed to help you thrive\nAt John Holland, our purpose is simple: we transform lives with everything we do.\nWe know infrastructure is about people - our customers, our employees and the communities we work in every day. That's what sets us apart: deep expertise, proven capability and a genuine commitment to creating better outcomes for people along the way.\nWith expertise spanning engineering, construction and operations, we're delivering the projects and services that keep communities moving. From rail, roads and bridges to hospitals and stadiums, we've helped shape Australia through iconic projects. You'll even see us operating buses, trains and trams.\nBe part of a team that's up for the challenge of transforming lives.\nJohn Holland does not accept any speculative or unsolicited CVs from agencies that have been sent to our internal recruitment team or hiring managers.","description_format":"text","description_chars":3071,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Flexible schedule","Parental leave"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":[],"lifecycle":[{"event":"open","at":"2026-10-13T20:54:10Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":6,"reasons":["conf:5","win:early"],"computed_at":"2026-10-14T06:34:16Z"},"pay":null,"html_url":"https://alion.io/job/john-holland-personal-assistant","json_url":"https://alion.io/job/john-holland-personal-assistant.json","meta":{"generated_at":"2026-10-14T16:44:34Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":21285,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-15T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2005741},"rest":"https://alion.io/mcp/rest/get_company?id=2005741"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjohn-holland-personal-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjohn-holland-personal-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjohn-holland-personal-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/john-holland-personal-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjohn-holland-personal-assistant"}]}