Sample Coordinator

At Johnny Was, our mission is to inspire free-spirited optimism through beauty, authenticity, comfort and artistic expression. California Dreaming - the ultimate destination for those who love California and the relaxed modern bohemian lifestyle it embodies.

The Sample Coordinator is responsible for managing the flow of product samples across cross-functional teams to ensure clear visibility and efficient coordination from design development through production, merchandising, and marketing needs.

This role plays a critical part in maintaining sample organization and ensuring that all teams have timely access to the samples needed for product development reviews, merchandising meetings, photoshoots, marketing initiatives, and other key business functions.

The Sample Coordinator works closely with Design, Production, Merchandising, Marketing, and E-commerce teams to track, organize, and distribute samples while maintaining clear communication on sample status and availability.

Position Overview:

Key Responsibilities

Sample Tracking & Organization

• Manage the intake, organization, and tracking of product samples throughout the development lifecycle.
• Maintain accurate records of sample status, location, and availability.
• Ensure samples are properly labeled, organized, and accessible to relevant teams.

Cross-Functional Coordination

• Coordinate sample needs across Design, Production, Merchandising, Marketing, and E-commerce teams.
• Ensure sample availability for key meetings, product reviews, photoshoots, and marketing initiatives.
• Communicate sample timelines and status updates to cross-functional partners.

Sample Flow Management

• Track sample progress from design development through production and final merchandising needs.
• Coordinate the movement of samples between teams to support product development and marketing timelines.
• Ensure samples are returned, archived, or stored appropriately after use.

Sample Calendar & Photoshoot Readiness

• Maintain a sample calendar to support product development milestones, marketing shoots, and merchandising reviews.
• Coordinate with Marketing and E-commerce teams to ensure samples required for photoshoots, campaigns, and digital product launches are prepared and available on schedule.
• Ensure samples are photo-ready, properly styled, and organized prior to scheduled shoots.

Process Support

• Assist in maintaining efficient sample management processes and workflows.
• Identify opportunities to improve sample tracking, organization, and communication across teams.

Qualifications

• 2-4 years of experience in fashion, product development, merchandising support, or sample coordination
• Strong organizational and project coordination skills
• Excellent communication and cross-functional collaboration abilities
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Excel and sample tracking tools

Pay is based on multiple factors, such as qualifications/skills/experience, geography, and state and local wage laws. In addition, bonuses and benefits including healthcare, retirement savings, paid time off/vacation, and product discounts may be offered.

Position starts at $21/hour

All qualified applicants with criminal histories will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Change Act. This position requires customer interaction and access to funds, merchandise, and private information. The Company reserves the right to withdraw contingent offers of employment on the basis of criminal convictions that may have a direct, adverse, and negative bearing on the ability to perform these job duties.

What happens next?

If you are interested in this opportunity, please apply! You will receive an email confirming we received your application. We will review your application as soon as possible. You can update your resume or information at any time by accessing your candidate profile.

This Company is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, any other characteristic protected by law, or any combination of two or more of the characteristics listed here. If you need an accommodation to complete an online application, please contact the location you are applying to or contact us at 1-888-725-1899.

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