{"id":1898929,"url":"https://alion.io/job/johnson-controls-projects-documentation-coordinator","title":"Projects & Documentation Coordinator","company":{"id":448321,"name":"Johnson Controls","domain":"johnsoncontrols.com","url":"https://alion.io/company/johnsoncontrols-3","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":87,"open_postings":701,"ghost_share":0.001,"stale_share":0.499,"repost_share":0.01,"time_to_fill_p50_days":23,"computed_at":"2026-10-05T05:45:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Pune, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-05T09:47:03Z","employer_posted_date":"2026-10-05","last_verified_at":"2026-10-05T23:39:49Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Who we are :\nJohnson Controls, a global leader in thermal management, mission-critical building systems, energy efficiency, and decarbonization, helps customers use energy more productively, reduce carbon emissions, and operate with the precision and resilience required in rapidly expanding industries such as data centers, healthcare, pharmaceuticals, advanced manufacturing, and higher education.\nFor more than 140 years, Johnson Controls has delivered performance where it really matters. Backed by advanced technology, lifecycle services and an industry-leading field organization, we elevate customer performance, turn goals into real-world results and help move society forward.\nWhat will you do?\nThe Project & Documentation Coordinator will play a vital role in supporting the Contracts Manager and project teams by ensuring the efficient coordination and management of project documentation, schedules, logistics, purchasing, expediting and administrative tasks. This role requires a detail-oriented professional who can manage multiple priorities, maintain accurate records, and facilitate communication across project stakeholders. The ideal candidate will contribute to the smooth execution of engineering projects while adhering to company standards and processes.\nDocumentation Management:\nOrganize, maintain, and update project documentation, ensuring accuracy and completeness. \nManage document control processes, including version control and archiving. \nPrepare and distribute project reports, drawings, and other documents to relevant stakeholders. \nEnsure compliance with documentation standards and procedures. \nProject Coordination:\nAssist in planning and tracking project schedules, milestones, and deliverables. \nCoordinate meetings, prepare agendas, and record minutes for project-related discussions. \nSupport project teams in monitoring progress and identifying potential risks or delays. \nCommunicate with subcontractors, suppliers, and internal teams to ensure alignment on project objectives. \nAdministrative Support:\nHandle administrative tasks related to contracts, procurement, and project approvals. \nManage correspondence, ensuring timely responses to inquiries from internal and external stakeholders. \nAssist in onboarding new team members and ensuring they have access to required project tools and information. \nProvide support to Contracts Manager on various administrative and reporting tasks required. \nCompliance and Reporting:\nSupport compliance with company policies, industry standards, and contractual requirements. \nPrepare and submit project-related reports, ensuring accuracy and timeliness. \nWork closely with the Contracts Manager to identify and resolve discrepancies or issues. \nPurchasing and Expediting:\nCollaborate with procurement teams to ensure timely purchasing of materials, equipment, and services required for projects. \nMonitor purchase orders to ensure delivery schedules are met and proactively address issues or delays with suppliers. \nTrack and expedite orders to ensure critical components are available on time, minimizing any project delays. \nLiaise with suppliers and subcontractors to resolve discrepancies in orders, invoices, or delivery schedules. \nMaintain accurate records of purchasing activities, including supplier contracts and delivery receipts. \nLogistics Coordination:\nCoordinate shipping and transportation of materials, components, and equipment across global locations. \nWork closely with logistics providers to ensure compliance with customs and import/export regulations. \nTrack shipments to identify and resolve delays or issues, ensuring all project deadlines are met. \nPrepare shipping documentation (e.g., packing lists, bills of lading, and customs forms) accurately and on time. \nOptimize logistics processes to reduce costs and improve efficiency while maintaining delivery quality. \nContinuous Improvement:\nIdentify opportunities for process improvements and implement best practices in project management. \nContribute to the development and enhancement of project management methodologies within the organization. \nProject Management Support:\nAssist project managers in preparing schedules, tracking milestones, and monitoring progress against project timelines. \nCoordinate project meetings, including scheduling, agenda preparation, and minute-taking to ensure follow-up actions are carried out. \nSupport risk management activities by identifying potential delays or challenges and providing actionable solutions. \nHelp prepare financial and progress reports for internal management and clients. \nProvide administrative support for project approvals, change orders, and other project-related documentation. \nCommunication and Stakeholder Management:\nServe as a central point of contact for project-related inquiries, ensuring timely and accurate responses. \nFacilitate clear communication between internal teams, subcontractors, suppliers, and clients to ensure alignment on project goals and updates. \nManage correspondence, including drafting emails, letters, and memos related to project activities. \nWork closely with the Contracts Manager & Project Managers to escalate and resolve issues effectively. \nMaintain professionalism and confidentiality in all communications, fostering positive relationships with all stakeholders.\nWhat we look for ?\nExcellent Communication: Strong verbal and written communication skills, capable of conveying complex information clearly to diverse audiences. \nProblem-Solving & Decision Making: Ability to effectively analyse problems and develop creative solutions in a fast-paced environment. \nTime Management: Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously. \nAnalytical Thinking: Capacity to assess risks, evaluate project performance, and make data-driven decisions. \nEmotional Intelligence: Ability to understand and manage interpersonal relationships judiciously and empathetically. \nAdaptability: Flexibility to adapt to changing project requirements and organizational priorities. \nAttention to Detail: Keen eye for detail to ensure high-quality deliverables and compliance with standards. \nTeam Player: Actively collaborates with colleagues and stakeholders to achieve project goals. \nProactive: Identifies and addresses issues independently, ensuring smooth project execution. \nDetail-Oriented: Demonstrates precision and thoroughness in documentation, purchasing, and logistics activities. \nAdaptable: Responds effectively to changing priorities, unforeseen challenges, and evolving project needs. \nDependable: Consistently meets deadlines and delivers high-quality work. \nProfessional: Maintains a high level of integrity, confidentiality, and professionalism in all interactions\nWhat we offer:\nWe offer an exciting and challenging position. Joining us you will become part of a leading global multi-industrial corporation defined by its stimulating work environment and job satisfaction. In addition, we offer outstanding career development opportunities which will stretch your abilities and channel your talents","description_format":"text","description_chars":7132,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Energy & Utilities","Government","Energy Efficiency","Smart City"],"lifecycle":[{"event":"open","at":"2026-10-05T09:47:03Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":23,"reasons":["conf:0","win:early","comp:brand"],"computed_at":"2026-10-06T00:35:21Z"},"pay":null,"html_url":"https://alion.io/job/johnson-controls-projects-documentation-coordinator","json_url":"https://alion.io/job/johnson-controls-projects-documentation-coordinator.json","meta":{"generated_at":"2026-10-06T00:35:21Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler","counted_by":"address","units_charged":1,"used_today":701,"day_limit":5000,"remaining_today":4299,"minute_limit":60,"resets_at":"2026-10-07T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":448321},"rest":"https://alion.io/mcp/rest/get_company?id=448321"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjohnson-controls-projects-documentation-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjohnson-controls-projects-documentation-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjohnson-controls-projects-documentation-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/johnson-controls-projects-documentation-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjohnson-controls-projects-documentation-coordinator"}]}