{"id":4151752,"url":"https://alion.io/job/johnson-johnson-executive-administrative-assistant-3","title":"Executive Administrative Assistant","company":{"id":14152,"name":"Johnson & Johnson","domain":"jnj.com","url":"https://alion.io/company/jnj","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":92,"open_postings":271,"ghost_share":0,"stale_share":0.535,"repost_share":0.004,"time_to_fill_p50_days":11,"computed_at":"2026-11-12T10:38:37Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["West Chester, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":6,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"ChatGPT","optional":false},{"name":"Copilot","optional":false},{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false}],"status":"live","first_seen_at":"2026-11-11T00:00:00Z","employer_posted_date":"2026-11-11","last_verified_at":"2026-11-12T09:28:28Z","board_verified":true,"closed_at":null,"days_open":1,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":1},"description":"At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.\nAs guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.\nJob Function:\nBusiness SupportJob Sub Function:\nAdministration & SecretarialJob Category:\nBusiness Enablement/SupportAll Job Posting Locations:\nWest Chester, Pennsylvania, United States of AmericaJob Description:\nWe are searching for the best talent for an Executive Administrative Assistant. This position is in West Chester, PA and will report into the Vice President of Marketing for the Trauma Business Unit.\nJohnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.\nShould you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.\nAbout Orthopaedics\nFueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.\nAre you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery.\nYour unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech\nThe Executive Administrative Assistant, Trauma Marketing provides high-level administrative, coordination, and operational support to the Vice President of Marketing for the Trauma Business Unit and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.\nOperating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability-allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making. The Executive Administrative Assistant acts as a trusted extension of the Vice President of Marketing, balancing operational excellence with sound judgment, discretion, and enterprise awareness.\nKey Responsibilities\nManage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility\nProactively optimize calendars to protect focus time and align time investment with enterprise priorities\nSupporting work to prepare for internal meetings and customer-facing meetings including the Trauma Business Unit Leadership Team meeting, Marketing team meetings, culture/team building activities, customer visits, trade shows, sales meetings\nScheduling and arranging large and small meetings with internal, external and global partners\nTrack and coordinate follow ups, actions and decisions to ensure accountability and momentum\nPreparing domestic and international travel, expense reports, presentations, memos and correspondence\nLeading the planning and coordinating preparation for team meetings, training and off-sites\nAppropriately and confidentially handling documentation in a timely manner\nDeep understanding of and an expert level of proficiency in Microsoft Office programs (Word, Excel, Teams, PowerPoint, ChatGPT, Copilot and Outlook) is required\nSolid computer skills and proficiency with productivity tools and portal technology is preferred\nExcellent verbal and written interpersonal skills, with extraordinary problem solving\nMaintaining current department-wide distribution lists for e-mail, etc.\nProviding support on contracts, purchase orders, and other administrative support\nProviding support for large departmental and group meetings, including logistical support (meeting room space, catering requirements, AV support, agenda support)\nProvide support for onboarding activities for new hires\nAct as department lead overseeing office activities to maintain audit compliance\nPartnering with other Executive Assistants in the organization as needed\nQualifications\nA minimum of a high school diploma is required; a Bachelor’s degree preferred.\nA minimum of 6 years of executive-level administrative experience is required.\nDemonstrated expertise in Microsoft Office programs (Word, Excel, PowerPoint, CoPilot, and Outlook) is required.\nExperience working with systems such as HR systems (such as Workday) on-line travel systems and/or expense reporting system (such as Concur) is required.\nDemonstrated proficiency with productivity tools and portal technologies (i.e. Teams, Zoom, SharePoint sites) is required.\nMust be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment.\nMust be able to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), operate with a high sense of urgency while maintaining a high degree of professionalism.\nAbility to utilize excellent judgment and emotional intelligence and act as trusted advisor for leaders and all departmental team members is required.\nAbility to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required.\nStrong organizational skills and experience supporting and working in a matrix organization is preferred.\nThis position is located in West Chester, PA and may require occasional travel for business meetings.\nThis job posting is anticipated to close on 11/18/2026.\nThis position is overtime eligible.\nJohnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.\nJohnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.\n#LI-Hybrid\nRequired Skills:\nPreferred Skills:\nAdministrative Support, AI Judgement Integration, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing","description_format":"text","description_chars":8186,"description_truncated":false,"requirements":{"experience_years_min":6,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":false},"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Prescription Drugs","Surgical Instruments & Devices","Orthopedic & Spine Implants"],"lifecycle":[{"event":"open","at":"2026-11-12T09:28:28Z"}],"visa":[{"country":"US","licensed_sponsor":true,"adverts_offering_sponsorship_24m":0,"sanctioned_now":false,"evidence":"H-1B filings in 12 months: 66 · green card filings: 18","filings_12m":66,"filings_prev_12m":44,"green_card_filings_12m":18,"median_offered_wage_usd":166964,"route":null,"cap_exempt":false,"checked_at":"2026-11-12T07:36:15+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":60,"band":"ok","label":"Likely open","p_open":1,"p_active":0.602,"p_room":1,"age_days":1,"expected_fill_days":11,"reasons":["conf:1","stale_co","win:early","comp:brand"],"computed_at":"2026-11-12T10:38:37Z"},"pay":null,"html_url":"https://alion.io/job/johnson-johnson-executive-administrative-assistant-3","json_url":"https://alion.io/job/johnson-johnson-executive-administrative-assistant-3.json","meta":{"generated_at":"2026-11-12T12:24:51Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":25621,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-13T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":14152},"rest":"https://alion.io/mcp/rest/get_company?id=14152"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjohnson-johnson-executive-administrative-assistant-3"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":2,"usd":0.2},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjohnson-johnson-executive-administrative-assistant-3"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjohnson-johnson-executive-administrative-assistant-3"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/johnson-johnson-executive-administrative-assistant-3\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjohnson-johnson-executive-administrative-assistant-3"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4151752}},{"tool":"search_jobs","arguments":{"company":"jnj.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4151752},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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