{"id":3320766,"url":"https://alion.io/job/johnson-johnson-sr-administrative-assistant-5","title":"Sr Administrative Assistant","company":{"id":14152,"name":"Johnson & Johnson","domain":"jnj.com","url":"https://alion.io/company/jnj","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":86,"open_postings":185,"ghost_share":0,"stale_share":0.746,"repost_share":0,"time_to_fill_p50_days":10,"computed_at":"2026-11-01T06:10:25Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Titusville, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":62000,"max_usd":124000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":4,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Outlook","optional":false},{"name":"SharePoint","optional":false},{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-26T00:00:00Z","employer_posted_date":"2026-10-26","last_verified_at":"2026-11-01T18:30:51Z","board_verified":true,"closed_at":null,"days_open":6,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":6},"description":"At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com\nAs guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.\nJob Function:\nBusiness SupportJob Sub Function:\nAdministration & SecretarialJob Category:\nBusiness Enablement/SupportAll Job Posting Locations:\nTitusville, New Jersey, United States of AmericaJob Description:\nWe are searching for the best talent for a Senior Administrative Assistant. This hybrid role will be in Titusville, NJ.\nAn internal pre-identified candidate for consideration has been identified. However, all applications will be considered.\nAbout Innovative Medicine\n Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine\nThe Senior Administrative Assistant provides high-level administrative and operational support to Neuroscience Medical Affairs leadership and the broader organization. The role requires a highly organized, proactive, and self-directed professional who can manage competing priorities, coordinate complex activities, maintain confidentiality, and enable efficient team operations.\nKey Responsibilities\nProvide administrative support to Neuroscience Medical Affairs leadership, including complex calendar management, meeting coordination, travel arrangements, and expense processing.\nCoordinate leadership-team meetings, department meetings, town halls, planning sessions, team events, and onsite or offsite activities.\nPrepare agendas, pre-read materials, presentations, meeting documents, and follow-up communications; maintain action-item tracking when requested.\nCoordinate internal and external interview logistics, including scheduling, candidate communications, and virtual or in-person meeting arrangements.\nSupport onboarding and offboarding for employees and contractors in collaboration with appropriate partners.\nMaintain organization charts, distribution lists, shared calendars, departmental files, conference-room information, and SharePoint repositories.\nSupport purchase orders, invoices, contracts, vendor coordination, and other administrative processes in accordance with applicable procedures.\nCollaborate with administrative colleagues and cross-functional partners across Medical Affairs and Neuroscience; provide backup coverage when needed.\nHandle confidential and sensitive information with discretion and sound judgment.\nAnticipate scheduling conflicts, administrative risks, and operational needs, and recommend practical solutions.\nPerform additional administrative and project-coordination responsibilities as assigned.\nRequired Qualifications\nHigh school diploma or equivalent.\nAt least four years of administrative, executive-support, office-management, or comparable experience.\nAdvanced proficiency in Microsoft Outlook, PowerPoint, Excel, Word, Teams, OneNote, and SharePoint.\nExcellent written, verbal, organizational, and interpersonal communication skills.\nDemonstrated ability to manage multiple priorities, meet deadlines, adapt to changing schedules and business needs, and work independently with limited supervision.\nStrong attention to detail, record accuracy, follow-through, professionalism, discretion, urgency, ownership, and reliability.\nAbility to build effective working relationships with senior leaders, employees, contractors, vendors, and cross-functional partners and serve as a dependable coordination point for the organization.\nAbility to learn and use company systems supporting travel, expenses, procurement, human resources, document management, and collaboration.\nAnticipate leadership and team needs across Neuroscience Medical Affairs.\n Experience in Calendar and travel management and Meeting and event coordination\nPreferred Qualifications\nAssociate or bachelor’s degree.\nExperience supporting Medical Affairs, the pharmaceutical industry, healthcare, or another highly regulated environment.\nExperience coordinating large meetings, leadership activities, organizational communications, and cross-functional projects.\nFamiliarity with J&J systems and processes, including Workday, GlobalView, IRIS, AskGS, and eMarketplace.\nThis job posting is anticipated to close on 11/2/2026.\nThis position is overtime eligible.\nJohnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.\nJohnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.\n#LI-Hybrid\nRequired Skills:\nPreferred Skills:\nAccountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, TypingThe anticipated base pay range for this position is :\n$52,500.00 - $84,525.00Additional Description for Pay Transparency:\nSubject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:\nVacation -120 hours per calendar year\nSick time - 40 hours per calendar year; for employees who reside in the State of Colorado -48 hours per calendar year; for employees who reside in the State of Washington -56 hours per calendar year\nHoliday pay, including Floating Holidays -13 days per calendar year\nWork, Personal and Family Time - up to 40 hours per calendar year\nParental Leave - 480 hours within one year of the birth/adoption/foster care of a child\nBereavement Leave - 240 hours for an immediate family member: 40 hours for an extended family member per calendar year\nCaregiver Leave - 80 hours in a 52-week rolling period10 days\nVolunteer Leave - 32 hours per calendar year\nMilitary Spouse Time-Off - 80 hours per calendar 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