{"id":3208639,"url":"https://alion.io/job/johnson-johnson-sr-executive-administrative-assistant","title":"Sr. Executive Administrative Assistant","company":{"id":14152,"name":"Johnson & Johnson","domain":"jnj.com","url":"https://alion.io/company/jnj","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"B","score":82,"open_postings":105,"ghost_share":0,"stale_share":0.905,"repost_share":0,"time_to_fill_p50_days":8,"computed_at":"2026-10-27T05:46:45Z"}},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":"full_time","work_mode":"hybrid","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["New Brunswick, United States","Guaynabo, Puerto Rico","United States"],"countries":["US","PR"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":66000,"max_usd":132000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1815},"experience_years_min":8,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true}],"status":"live","first_seen_at":"2026-10-23T00:00:00Z","employer_posted_date":"2026-10-23","last_verified_at":"2026-10-27T13:07:36Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com\nAs guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.\nJob Function:\nBusiness SupportJob Sub Function:\nAdministration & SecretarialJob Category:\nBusiness Enablement/SupportAll Job Posting Locations:\nGuaynabo, Puerto Rico, United States of America, New Brunswick, New Jersey, United States of America, Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of AmericaJob Description:\nWe are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA, Palm Beach Gardens, FL or Guaynabo, Puerto Rico, and will report into the DePuy Synthes Chief Information Officer.\nAn internal pre-identified candidate for consideration has been identified. However, all applications will be considered.\nJohnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.\nShould you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.\nAbout Orthopaedics\nFueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech\nThe Sr. Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability, allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making.\nThe Sr. Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.\nKey Responsibilities\nStrategic Executive Partnership\nAct as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.\nOperate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.\nExercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.\nProvide stability, clarity, and momentum in complex, fast-moving environments. Executive Time, Calendar & Cadence\nManage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.\nServe as an effective gatekeeper for scheduling and access.\n Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.\nProactively optimize calendars to protect focus time and align time investment with enterprise priorities. R-092969 Sr. Executive Administrative Assistant Senior-Level Meetings & Coordination\nCoordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.\nManage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.\nPartner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi-leader forums.\nTrack and coordinate follow-ups, actions, and decisions to ensure accountability and momentum. Executive Communications & Stakeholder Management\nManage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.\nDraft responses and communications that reflect executive voice, intent, and priorities.\nServe as a primary point of contact for SVP / VPs, tracking action items and follow-ups.\nAct as a professional interface with senior leaders, internal teams, external partners, and vendors. Administrative, Office & Operational Support\nCoordinate internal and external communications and initiatives on behalf of SVP / VPs.\nOversee office operations, including supplies, services, purchasing, and vendor coordination.\nMaintain efficient administrative processes and provide backup support across the administrative team as needed. Project, Program & Enterprise Support\nSupport leadership initiatives and special projects based on priorities and capacity.\nAssist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.\nSupport internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.\nIndependently manage or contribute to operational projects tied to leadership effectiveness or transformation. Information, Travel & Event Management\nMaintain organized electronic and physical filing systems; record and distribute meeting minutes.\nSupport onboarding through coordination of materials, access, and logistics.\nCoordinate travel, lodging, and transportation for Senior Executives. • Process and reconcile expenses in compliance with policy.\nPlan and execute meetings and events, including logistics, A/V, space setup, and catering. Operational Excellence & Confidentiality R-092969 Sr. Executive Administrative Assistant\nAssist with budget tracking as required.\nContinuously improve administrative and departmental workflows.\nHandle sensitive and business-critical information with absolute discretion and professionalism.\nEnsure operational reliability so leaders can operate at full effectiveness without administrative distraction. Cross-Functional Coordination\nLiaise with internal teams, external partners, and vendors to ensure smooth operations.\nEnable strong cross-functional collaboration through clear communication and follow-through.\nQualifications:\nRequired\nAn associate’s degree\nA minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP-level leaders\nExperience leveraging AI tools to enhance productivity and workflow efficiency\nStrong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint\nAdvanced calendar, meeting, and event management experience\nExceptional written and verbal communication skills\nHigh judgment, discretion, and emotional intelligence\nAbility to synthesize information, anticipate needs, and operate independently\nComfort with ambiguity, shifting priorities, and incomplete inputs\nStrong organizational discipline paired with enterprise-level thinking\nThis job posting is anticipated to close on 10/30/2026.\nThis position is overtime eligible.\nJohnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected R-092969 Sr. Executive Administrative Assistant veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.\nJohnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource. #DePuySynthesCareers\nRequired Skills:\nPreferred Skills:\nAdministrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Execution Focus, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Professional Ethics, Travel Planning, TypingThe anticipated base pay range for this position is :\n$78,100.00 - $125,235.00Additional Description for Pay Transparency:\nSubject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:\nVacation -120 hours per calendar year\nSick time - 40 hours per calendar year; 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