Admin Executive
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Admin Executive Job
Admin Executive Roles and Responsibilities
To create the perfect admin executive job description, start by making a detailed list of essential responsibilities, qualifications and all the expectations for a potential candidate. The most common responsibilities of an admin executive position include:
- Providing assistance to the HR team in recruitment and onboarding.
- Providing support in ABS-wide (asset-backed securities) projects.
- Managing calendar as well as associated operations. Other tasks such as booking conference halls as well as audiovisual equipment, preparing documentation, etc.
- Organizing and scheduling complicated monthly and annual operations, such as agendas, meetings, logistics, luncheon arrangements, and travel plans.
- Handling management of major staff meetings and annual events of the organization.
- Providing backup assistance to lead the executive administrative assistant team.
- Serving as a lead administrator for central services.
- Performing clerical and admin tasks such as receiving calls, arranging appointments and ordering workplace supplies.
Admin Executive Job Description Sample
Sample
Our company is successfully growing, and the need for skilled employees has been increasing so far. Currently, we have an open position for an admin executive role. We are searching for a person with some necessary skills who can fit in all the role’s criteria. You can review all the requirements and see whether this role is suitable for you.
Roles and Responsibilities
- Organize team events
- Front Office day to day activity handling
- Visitor management
- Courier management
- Handle the HK 5S Activity, Should have knowledge Factory 5S process
- Chemical & MSDS Awareness
- Detail-oriented and capable to prioritize various assignments
- Should be able to maintain calendars for multiple executives in the organization
- Coordinate with other Executive Assistants when scheduling meetings
- Manage general departmental administrative activities
- Handle printing and collating work
- Support and cross-train other EAs
- Provide leadership support
- Handle phone calls and convey important messages on time, every time.
- Maintain confidentiality with crucial data of the organization
- Provide support to new recruits with facilities and necessary assets
- 2+ years of experience in an admin executive position
- Broad understanding of executive administrative practices and processes
- Independent and able to work with minimal supervision
- Knowledge of HR policies and procedures can be considered as an advantage
- Strong knowledge of MS Office and basic computer skills
- Experience in preparing cash flow statements, budgeting and expense control
- Proficient in health and safety regulations
- Excellent verbal and written communication skills, and the ability to present ideas clearly
- Cafeteria Operation end to end & Billing
- Garden management & activity operation
- Facility Pest control & MSDS awareness
- Stationery, Pantry, HK & Other operation related to IFM Inventory management
- IFM Asset Inventory management
Location:
On-site -Bengaluru, KAScheduled Weekly Hours:
48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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