Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We're looking for a skilled Assistant Facilities Manager to support the delivery of best-in-class facilities services across our portfolio in Warsaw. In this role, you'll work closely with the Senior Facilities Manager and on-site teams to ensure operational excellence, compliance, and exceptional client satisfaction. You'll balance hands-on site visits with key administrative responsibilities including health and safety coordination, contractor management, and client reporting. This is an excellent opportunity to grow your FM career with a global leader while making a tangible impact on workplace environments. Join us and be part of a team that's shaping the future of facilities management.

What You'll Do:

• Support Facilities Managers in delivering high-quality FM services across multiple properties, ensuring compliance, efficiency, and client satisfaction
• Manage Building Management Systems, PPM schedules, task systems, and health & safety compliance to maintain operational standards
• Act as the go-to person for facilities and crisis management activities, providing timely solutions and removing potential roadblocks
• Develop strong relationships with client stakeholders, landlords, managing agents, and FM vendors to ensure seamless service delivery
• Coordinate and supervise contractors during interventions, reviewing health & safety documentation and ensuring safe working practices
• Monitor office housekeeping, cleanliness standards, and support services including events, food & beverage, and concierge operations
• Manage local budgets, process purchase orders and invoices, and proactively control spend in line with JLL and client policies
• Travel regularly to various locations to conduct site visits, support on-site teams, and ensure operational excellence is maintained

What We're Looking For

• Extensive facilities management experience in commercial environments with a proven operational delivery track record
• Fluency in both Polish and English, with excellent communication skills tailored to diverse audiences
• Strong client relationship management skills with the ability to build partnerships and deliver exceptional service
• Solid financial acumen including budget management, invoice processing, and cost control
• Knowledge of building systems, workplace strategies, PPM schedules, and FM technology solutions
• Demonstrated leadership ability to mentor teams, drive engagement, and promote excellence in service delivery
• Strong problem-solving skills with a hands-on approach to addressing technical repairs and building issues
• Proactive mindset focused on adding value through innovation, continuous improvement, and attention to detail

What You Can Expect From Us

• Competitive Rewards & Benefits Permanent contract after probation period, private healthcare, cafeteria system, life insurance, and employee assistance program.
• Career Development & Growth Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training.
• Stability & Recognition 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies.
• Inclusive & Supportive Culture Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives.

• Global Perspective 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities.

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.