Assistant Facilities Manager

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Assistant Facilities Manager must be a team player and work with other members of the team to meet all key performance indicators as set out in the management contract.

• Responsible for site facilities operation.
• Establish Building Employment services Operational procedures and roll out for site staff
• Responsible for delivery of services in accordance with Client Management SLA
• Ensure compliance with all governmental regulations
• To ensure providing comprehensive process management with a focus on continuous improvement and enhancing CPI/KPI deliverable with the application of Best Practices and drive standardization across functional.
• Ensure develop and deliver CCR and DPOR list as per agreed datelines.
• Initiative strategies to reduce the building operation repair cost and improvement plan for further cost reduction.
• Able to manage and run the operation within the allocated budget.
• Manage all in house/contract vendors to carry out the job as per SLA.
• Initiate and maintain Preventive Management Program
• Responsible on the follow up BAC/AR closure as per SLA Operation improvement. (To manage day to day operation and issues arise)
• Execute minor projects and coordinating with contractors/vendors.

Client/Stakeholder Management

• Manage the key client team representatives effectively to ensure that expected service levels are achieved
• Build strong working relationships with key client representatives .
• Coordinate with stakeholders to ensure smooth delivery of programs and procedures

Procurement & Vendor Management

• Review the service practices of in house/contractors to deliver quality work practices and documentation .

Risk Management

• Protect the health and safety of staff and others.
• Ensure compliance with JLL programs and audit programs

Site Operations

• Plan and take responsibility for smooth operations of all Civil works pertaining to the facility
• 24/7 emergency call support and site attendance is required
• Manage building scope and projects to ensure the quality and deliverables within the stipulated time
• Develop and implement innovation programs and processes that reduce costs, increase productivity and savings .
• Achieve Key Performance Indicators and Service Level Agreement targets
• Emergency Call Out
• Stand by 24*7 for all emergency call outs prepare incident reports
• Coordinate appropriate action for rectification including preliminary analysis of fault.

Education and experience

• Min. bachelor’s degree in engineering, facilities management /or 5 years’ experience in facilities, property management, hospitality or related field.
• Experience working in building management will be an added advantage
• Excellence management and organizational skills, and good at meeting deadlines.

Location:

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