Assistant Manager, Project coordination
JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Function: HR - Workplace Experience (WPX)
Location: Gurgaon (Corporate Office)
Reporting To: DGM - Program Management
Purpose of the Role
Support program governance by coordinating enterprise workplace projects through centralized tracking, reporting and stakeholder management. The role will own project coordination through the Workplace Property Tool, ensuring timely updates, governance reporting, documentation and milestone tracking while enabling technical teams to focus on engineering and project delivery.
Education
- Bachelor's Degree in Mechanical Engineering (HVAC Preferred)
- Certification in Project Management (Preferred)
Experience
- 4-5 years of experience in Project Coordination, PMC, Facilities Projects, HVAC or Building Services.
- Experience in managing project MIS and reporting.
- Exposure to commercial office projects or corporate real estate is preferred.
Key Responsibilities
Project Coordination
- Coordinate multiple workplace projects across Corporate and Circle teams.
- Track project progress, dependencies and action items.
- Ensure timely follow-up on pending approvals and deliverables.
- Support governance meetings and project reviews.
Workplace Property Tool Management
- Own project updates on the Workplace Property Tool.
- Ensure data accuracy, completeness and timely reporting.
- Monitor project status and escalate delays.
- Support digitization initiatives and system enhancements.
MIS & Governance
- Prepare weekly, monthly and executive dashboards.
- Maintain project documentation, trackers and governance records.
- Generate analytical reports for leadership reviews.
- Support audit and compliance documentation.
Stakeholder Coordination
- Coordinate with Circle Workplace Leads, Engineering, RE, SCM, Finance and external PMCs.
- Track action closures from governance meetings.
- Ensure timely communication across project stakeholders.
Documentation
- Maintain project repositories.
- Track approvals, drawings, BOQs and change requests.
- Support knowledge management and process documentation.
Key Competencies
Functional
- Project Coordination
- HVAC/Building Services Knowledge
- MIS & Dashboard Management
- PMO Support
- Documentation Control
- MS Excel & Power BI
- Project Tracking Tools
- Data Analysis
Behavioural
- Planning & Organizing
- Attention to Detail
- Communication
- Collaboration
- Ownership
- Analytical Thinking
- Time Management
Success Measures (KPIs)
- Accuracy and timeliness of project MIS.
- Project milestone tracking compliance.
- Timely closure of governance action items.
- Workplace Property Tool data accuracy.
- Dashboard and reporting quality.
- Stakeholder responsiveness.
- Reduction in overdue approvals and pending actions.
Location:
On-site -Gurugram, HRScheduled Weekly Hours:
40If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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