{"id":1392496,"url":"https://alion.io/job/jones-lang-lasalle-facilities-coordinator-65","title":"Facilities Coordinator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":571,"ghost_share":0.004,"stale_share":0.147,"repost_share":0.037,"time_to_fill_p50_days":7,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dublin, Ireland","Ireland"],"countries":["IE"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":36000,"max_usd":51000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":20},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":true},{"name":"Outlook","optional":true}],"status":"live","first_seen_at":"2026-09-28T12:14:14Z","employer_posted_date":"2026-09-28","last_verified_at":"2026-11-03T17:13:00Z","board_verified":true,"closed_at":null,"days_open":36,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":36},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nFacilities Coordinator\nRole Purpose\nThe Facilities Coordinator supports the day-to-day delivery of Integrated Facilities Management services for the US Bank/Elavon account.\nThe role is primarily based at Cherrywood, Dublin, with facilities support also provided to City Quay, Dublin and Arklow, Co. Wicklow as operationally required.\nThe Facilities Coordinator acts as a key point of contact for facilities-related matters and works closely with the Facilities Manager, client stakeholders, contractors, engineers, service providers and the wider JLL account team to ensure a safe, compliant, efficient and well-maintained workplace.\nReporting Line\nThe Facilities Coordinator reports directly to the Facilities Manager based in Cherrywood.\nLocation and Site Coverage\nThe primary place of work is Cherrywood.\nThe Facilities Coordinator may also be required to provide operational facilities support to City Quay and Arklow, as and when required and coordinated through the Facilities Manager.\nWorking Hours\nThe role is based on a 40-hour working week.\nThe position may also require attendance outside normal working hours to facilitate or supervise contractors carrying out planned, reactive or project works.\nOut-of-hours attendance should be arranged in advance where practicable and managed in accordance with the applicable company arrangements.\nKey Responsibilities\nCoordinate the day-to-day delivery of facilities services, including planned preventative maintenance, reactive maintenance and facilities-related requests.\nManage and monitor work orders through Corrigo, ensuring tasks are correctly assigned, progressed, documented and closed within agreed SLA and KPI requirements.\nCoordinate and supervise on-site contractors, subcontractors, service providers and engineers.\nManage contractor inductions, access arrangements, permits to work and relevant health, safety and compliance documentation.\nSupervise contractors carrying out approved out-of-hours works where required.\nMonitor contractor and service-provider performance and escalate overdue works, recurring faults, service failures or operational risks to the Facilities Manager.\nSupport site health, safety and environmental compliance, including site inspections, audits, permits and contractor compliance.\nMaintain accurate records relating to maintenance activities, statutory inspections, service contracts, compliance documentation and completed works.\nLiaise with client stakeholders and site contacts to ensure facilities issues are communicated, recorded and resolved appropriately.\nSupport workplace activities including office moves, additions and changes, meeting-room requirements and facilities setups.\nManage facilities-related purchase orders and support budget tracking, invoice verification and invoice reconciliation.\nAssist with monitoring facilities expenditure and identifying discrepancies or disputed charges.\nEscalate significant operational or commercial issues through the appropriate management structure.\nSupport the onboarding of new vendors and the mobilisation or change of facilities service providers.\nMaintain and contribute to monthly and quarterly reporting, including KPI/SLA performance, outstanding works, incident logs, compliance information and spend tracking.\nSupport the management of building incidents, service interruptions and facilities-related emergencies in accordance with agreed escalation procedures.\nIdentify opportunities to improve service delivery, operational efficiency, compliance and value for money.\nProvide facilities support to City Quay and Arklow where operationally required and agreed with the Facilities Manager.\nKey Requirements\nMinimum of two years’ relevant experience in facilities coordination, facilities management, office management, property operations or a comparable support role.\nExperience with CMMS/CAFM systems, with Corrigo experience desirable.\nGood working knowledge of health and safety requirements relevant to commercial workplace environments.\nExperience coordinating contractors, service providers and multiple competing priorities.\nStrong organisational and administrative skills.\nGood problem-solving ability and the ability to follow operational issues through to resolution.\nCommercial awareness, including experience with purchase orders, invoices, budgets and supplier administration.\nConfident communicator with the ability to work effectively with client stakeholders, contractors, engineers and internal teams.\nProficiency in Microsoft Office, particularly Excel and Outlook.\nAbility to handle confidential, commercially sensitive and client information appropriately.\nDesirable\nExperience working within a Managing Agent or Principal FM delivery model.\nPrevious experience within a regulated, banking or financial-services environment.\nRelevant facilities-management, health-and-safety or technical qualification.\nLocation:\nOn-site -Arklow, IRL, Dublin, IRLIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. 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