{"id":2068330,"url":"https://alion.io/job/jones-lang-lasalle-facilities-coordinator-79","title":"Facilities Coordinator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":594,"ghost_share":0.003,"stale_share":0.152,"repost_share":0.035,"time_to_fill_p50_days":7,"computed_at":"2026-11-05T05:54:30Z"}},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Tokyo, Japan"],"countries":["JP"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":20000,"max_usd":42000,"period":"year","method":"global_role_cell_scaled_by_country","sample_n":2855},"experience_years_min":3,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Service Desk","optional":false}],"status":"live","first_seen_at":"2026-10-08T05:08:43Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-11-05T06:37:48Z","board_verified":true,"closed_at":null,"days_open":28,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":28},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nFacilities Coordinator (FC)\nOverall Role\nThe Facilities Coordinator (FC) will be part of the Facilities Management team and support workplace operations across Shinagawa HQ, Osaka, Sagamihara, Tokyo, and Sapporo offices. This role oversees the Service Desk team and Mail Room operations in Shinagawa HQ, Osaka, and Sagamihara, while also providing remote support to other office locations.\nThis role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate demonstrates a customer-focused mindset, proactive problem-solving ability, hospitality-oriented service, vendor management capability, and operational flexibility.\nDuties & Responsibilities\nWhat this job involves\nSupervise and Support Service Desk Team\nSupport daily Service Desk operations and maintain high service standards \nCoordinate internal requests and ensure timely follow-up and resolution \nProvide operational support and guidance to team members as needed \nAdministrative Support\nRaise POs, manage payment processes and due date tracking, and support budget management in SAP. \nOrder and replenish office supplies and business cards \nConduct daily office inspections \nManage coffee machines and tea dispensers \nSupport receptionist-related services and workplace operations \nSecurity Management\nManage security badges and building access cards \nCoordinate with building management and security teams when necessary \nMail room support\nProvide comprehensive support for Mail Room operations to ensure timely and efficient service \nMaintain shipment and delivery data management records \nCoordinate with courier vendors and manage vendor relationships \nVendor Management\nManage vendor relationships and monitor service quality \nDeliver concierge-style support with local expertise and hospitality \nCoordinate transportation requests for visitors and employees \nWork Order Management (Corrigo)\nReceive and process incoming work order requests \nTrack and follow up on facilities-related tickets \nProcess vendor invoices associated with work orders \nFacilities Management\nManage office assets across supported locations \nParticipate in facilities-related projects, including after-hours or weekend work when required \nServe as primary point of contact for facilities-related inquiries and requests \nSupport to Assistant Facilities Manager\nPerform tasks assigned by the Assistant Facilities Manager \nAct as backup for the Assistant Facilities Manager during absences \nSupport local stakeholders on IFM-related follow-ups \nCandidate Specification\nExperience\nMinimum 3 years of experience in General Affairs (GA) and/or Facilities Management \nDiploma or degree from an accredited institution \nTechnical Skills\nProficiency in Microsoft Word, Excel, and PowerPoint \nExperience with SAP and facilities/work order management systems is preferred \nStrong prioritization and time management skills \nPersonal Skills\nAbility to work under tight schedules while maintaining high-quality output \nStrong communication skills in both Japanese and English \nProfessional, approachable, and service-oriented personality \nStrong teamwork and stakeholder management skills \nFlexible and proactive attitude toward workplace support operations \nReporting Line\nReport to: Assistant Facilities Manager\nLocation\nOn-site - Tokyo, Japan\n[Place of Work]\nLocation: Within Tokyo’s 23 wards\n[Working Hours and Days Off]\nWorking hours are based on the client’s timetable\nGenerally based on working from the office\nDays off: Two days off per week (Saturday and Sunday), public holidays, and the year-end and New Year period\nSalary\nOvertime pay: Available. A fixed overtime allowance is included in the basic annual salary (equivalent to 30 hours per month) *For non-managerial positions\nBonuses: Available (performance-related bonuses)\nProbationary period: Yes\nNumber of Vacancies 1\nSelection Process\n1. Application screening\n2. Interviews (several rounds planned)\n3. Final interview\nLocation:\nOn-site -Tokyo, JapanJob Tags:\nHiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.","description_format":"text","description_chars":6520,"description_truncated":false,"requirements":{"experience_years_min":3,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"Japanese","level":"All levels","optional":false}]},"benefits":[],"hiring_locations":[{"name":"Japan","iso":"JP","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Real Estate Brokerage","Real Estate Appraisal","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-08T05:08:43Z"}],"visa":[],"liveness":{"score":9,"band":"cold","label":"Long shot","p_open":1,"p_active":0.269,"p_room":0.35,"age_days":28,"expected_fill_days":7,"reasons":["conf:5","evergreen","wave","velocity","win:tail","comp:brand"],"computed_at":"2026-11-05T05:54:30Z"},"pay":null,"html_url":"https://alion.io/job/jones-lang-lasalle-facilities-coordinator-79","json_url":"https://alion.io/job/jones-lang-lasalle-facilities-coordinator-79.json","meta":{"generated_at":"2026-11-05T12:19:41Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":15973,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-06T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":616},"rest":"https://alion.io/mcp/rest/get_company?id=616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjones-lang-lasalle-facilities-coordinator-79"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjones-lang-lasalle-facilities-coordinator-79"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjones-lang-lasalle-facilities-coordinator-79"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jones-lang-lasalle-facilities-coordinator-79\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjones-lang-lasalle-facilities-coordinator-79"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2068330}},{"tool":"search_jobs","arguments":{"company":"jll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2068330},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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