Facilities Coordinator for Reactive Maintenance (UNIQLO)

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Function

• Assist Facility Management Team with tactical planning for the team’s goals and objectives
• Provide facility specific assistance to the project management team as needed or requested
• Manage and maintain facility management tasks as assigned
• Coordinate special events in support of client or JLL
• Provide support for meetings and conference room reservations as needed and directed
• Assist with the coordination and scheduling of maintenance activities

• Provide access card based on client procedures
• Manage all the incoming mails and follow client procedures
• Manage and track store maintenance spare parts and report to line manager
• Improve processes, systems and overall client satisfaction where necessary
• Other duties and tasks assigned by client and Account Manager
• Work order system management, open work order and close job
• Report validation
• Coordinate with sourcing and system administration in part of vendor or the cost of contract and FY PO (vendor’s contract)
• Coordinate with vendor in part of reactive maintenance work
• Inspection of traveling in each store across region

Communication and Relationship Coordination

• Provide general overall facility management services including continuous monitoring of office/facility
• Act as an interface with client, visitors and guests
• Ensure appropriate follow up with customers
• Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption

Compliance

• Properly and effectively administer and maintain all security systems
• Assist with analysis and reporting

• Identify and respond to any vendor quotation or budgeting related issues
• Perform operational reports, budget reports, financial systems, and procurements as necessary

Qualification

• Bachelor's degree in engineering, business administration or technical related field
• Minimum of three (3) years of experience in retails and facilities management in a corporate environment
• Must have basic knowledge of construction, electrical, plumbing, mechanical and HVAC.
• Must have basic understanding of facilities maintenance
• Must have strong interpersonal skills and ability to work in a team environment
• Excellent Customer Service and problem-solving skills
• Strong verbal and written communication skills in English
• Must have good computer skills and be able to use Microsoft Office Suite especially in Excel
• After hours “on call” phone rotation required
• Must be flexible to work evenings and weekends on a rotating shift schedule
• Able to work independently with minimal supervision
• Prioritize and manage the completion of projects in an efficient and timely manner
• Ability to quickly learn how to use building systems and any client required software

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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