{"id":2834334,"url":"https://alion.io/job/jones-lang-lasalle-facilities-coordinatoradministration","title":"Facilities Coordinator/Administration","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":457,"ghost_share":0.004,"stale_share":0.079,"repost_share":0.039,"time_to_fill_p50_days":7,"computed_at":"2026-10-23T05:54:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Leeds, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":30000,"max_usd":47000,"period":"year","method":"role_country_seniority_unknown","sample_n":433},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Oracle ERP","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-10-15T00:00:00Z","employer_posted_date":"2026-10-15","last_verified_at":"2026-10-24T00:32:22Z","board_verified":true,"closed_at":null,"days_open":9,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":9},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nJob Description\nFacilities Coordinator\nJob Profile\nAn understanding of facilities administration functions with an ability to take instructions and act on their own initiative. Must have effective communication skills, good telephone manner, general understanding of databases, word processing & the internet. The post holder must be willing to build knowledge of the contract service standards, payment mechanism and familiarity with the client to support the site management teams to manage contractual obligations.\nResponsibilities\nThe post holder will assist in the running of the CAFM system and administrative service to the management teams throughout the site, including support in maintaining contractual compliance and mitigation of service failures.\nFunctions\nTo deputise for Facilities Managers.\nTo support the site by leading on administration aspects of internal and external client audits\nTo complete Site Audits as required\nProcess and control purchase orders, invoices, and work orders.\nSupport the completion of reports and documentation to meet required deadlines.\nSupport the contract team.\nEnsure prompt and accurate management of purchase orders in JDE\nGood’s receipting of third party invoice\nReview of site monthly finance reports with local JLL Team\nLiaise with third party vendors to ensure correct invoice delivery dates and reporting of same\nFollow up and communicate with third party vendors in relation to overdue invoices, credit notes, PO anomalies etc.\nProvide support, training and coaching for new employees\nTo Copy Facilities Admin Duties to here\nOther Responsibilities\nSupport in compliance with the PPM programme\nSupport in compliance with client service level outputs\nSupport in compliance with company Quality Assurance procedures\nSupporting in aspects of Health and Safety standards in the FM operations.\nContinue with self-development to improve service delivery and reduce outsourcing needs.\nJob Measurement Data\nInternal and External KPI Performance\nFinancial Penalties\nInternal and Reporting\nEssential\nFacilities Coordinator in a multi contract/site or large-scale account\nGood understanding of customer service, IFM service delivery, helpdesk processes, workflows with knowledge of HR and QHS&E procedures and legislation\nClear, confident communication skills with the ability to communicate effectively with a wide range of people both written and verbal\nTechnology i.e., Microsoft Word and Excel, Outlook, and good typing skills\nGood understanding of CAFM\nAbility to prioritise workload and tasks\nCan do attitude with a proactive approach\nHave a good awareness of Health & safety working practices\nDesirables\nIOSH (Managing safely)\nPrevious history of working within Facilities Management Services and knowledge of Facilities Management software.\nEmployee Benefits:\nOvertime x1.5 on weekday and x2 on weekends + day in lieu on bank holidays\n24 days holiday plus bank holidays (pro rata into shifts for shift workers)\nCompany funded health cash plan\nAbility to buy and sell holidays - buy 5 days & sell 2 days\nLife assurance\nAuto-enrolment company pension scheme\nEmployee Assistance Program (EAP)\nCycle to work scheme\nPurchase an electric vehicle via salary sacrifice\nEmployee discounts with various brands\nLearning and development programs, training and career opportunities.\nYou also need to be:\nSelf-motivated; confident & energetic\nFlexible - able to adapt to rapidly changing situations\nGoal-oriented - able to focus on meeting all performance targets\nA strong communicator - good presentation skills and possess strong verbal & written communication skills (English & local language)\nCritical Competencies for Success\nAble to cooperate and work well with others to meet targets\nSupport the team effectively as and when needed\nProven ability to commit to flawless execution while complying with firm’s procedures and standards\nDemonstrate and ensure to instil a culture in the team that match our ‘I am JLL’ core behaviours and values\nProven ability to manage multiple and complex operational matters on a daily basis\nLocation:\nOn-site -Leeds, GBRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. 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