{"id":2101846,"url":"https://alion.io/job/jones-lang-lasalle-facilities-workplace-coordinator","title":"Facilities Workplace Coordinator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":563,"ghost_share":0.004,"stale_share":0.135,"repost_share":0.037,"time_to_fill_p50_days":7,"computed_at":"2026-11-02T06:13:15Z"}},"role":"Administrative","role_family":"Administrative","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Philadelphia, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":39000,"max_usd":85000,"period":"year","method":"role_country_seniority_unknown","sample_n":11684},"experience_years_min":null,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-08T18:50:44Z","employer_posted_date":"2026-10-08","last_verified_at":"2026-11-02T11:52:07Z","board_verified":true,"closed_at":null,"days_open":25,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":25},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nFacilities Workplace Coordinator - JLL\nWhat this job involves - The Facilities Coordinator will support the day-to-day delivery of workplace and facilities services for a life sciences client, with a strong emphasis on vendor coordination, work order management, workplace services, purchase order administration, and CMMS utilization. This role helps ensure that soft services are delivered consistently, work orders are managed efficiently, vendors are coordinated effectively, and client-facing service standards are maintained across the site.\nWhat your day-to-day will look like:\nCoordinate daily facilities and workplace services activities across the client site.\nServe as a primary contact for soft services support, including coordination of vendors and routine workplace service needs.\nCreate, assign, and track work orders in the site’s CMMS or other work order platform.\nMonitor open work orders, follow up with vendors, and help drive timely service completion.\nSupport vendor management activities, including scheduling, communication, service coordination, and documentation follow-through.\nCreate and manage purchase orders associated with work orders, vendor services, and operational support needs.\nMaintain accurate records related to work orders, vendor activity, service status, invoices, and supporting documentation.\nSupport invoice and work order closeout processes by helping ensure completed services are properly documented and matched to the correct records.\nEscalate service delays, operational concerns, and vendor performance issues when needed.\nDeliver a responsive, high-quality workplace experience for the client and site occupants. Internal resources describing work order assignment, vendor coordination, invoice review, and work order closure support this scope well.\nCoordinate third-party vendors performing site services.\nEnsure vendors receive clear scope details, access instructions, and service expectations.\nTrack vendor progress and confirm work status updates in the CMMS.\nSupport documentation, invoice readiness, and closeout for completed work.\nHelp maintain service continuity across workplace and soft service functions. Relevant internal materials show that work order records support status tracking, comments, files, labor/material information, vendor acknowledgment, and invoice workflows.\nRequired qualifications\nExperience in facilities coordination, workplace services, property operations, or a related client-facing operations role.\nExperience with vendor management and service coordination.\nHands-on experience using a CMMS or similar work order management platform.\nExperience creating, tracking, or coordinating purchase orders and service-related records.\nStrong administrative, organizational, and follow-up skills.\nStrong communication and customer service skills in a fast-paced site environment.\nPreferred qualifications\nExperience in a life sciences, laboratory, pharmaceutical, healthcare, or regulated operational environment.\nExperience supporting soft services and workplace service delivery.\nFamiliarity with vendor invoice coordination and work order closeout processes.\nExperience working across client stakeholders, vendors, and internal operations teams.\nFamiliarity with facilities platforms used for work orders, asset management, and vendor coordination, such as systems like SAP or comparable CMMS tools.\nCandidate profile\nService-oriented and highly responsive.\nStrong attention to detail and process discipline.\nComfortable managing multiple vendors, requests, and deadlines at once.\nEffective at balancing client experience with operational execution.\nConfident working within systems and maintaining clean documentation.\nLocation: Philadelphia, PA\nThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.\nLocation:\nOn-site -Philadelphia, PAJob Tags:\nLife ScienceIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!\n Personalized benefits that support personal well-being and growth:\nJLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:\n401(k) plan with matching company contributions\nComprehensive Medical, Dental & Vision Care\nPaid parental leave at 100% of salary \nPaid Time Off and Company Holidays\nEarly access to earned wages through Daily Pay\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nFor candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.\nAccepting applications on an ongoing basis until candidate identified.","description_format":"text","description_chars":7062,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Biotechnology","Real Estate","Real Estate Appraisal","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-08T18:50:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 45 · green card filings: 37","filings_12m":45,"filings_prev_12m":71,"green_card_filings_12m":37,"median_offered_wage_usd":127988,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":14,"band":"cold","label":"Long shot","p_open":1,"p_active":0.393,"p_room":0.35,"age_days":24,"expected_fill_days":7,"reasons":["conf:4","velocity","win:tail","comp:brand"],"computed_at":"2026-11-02T06:13:15Z"},"pay":null,"html_url":"https://alion.io/job/jones-lang-lasalle-facilities-workplace-coordinator","json_url":"https://alion.io/job/jones-lang-lasalle-facilities-workplace-coordinator.json","meta":{"generated_at":"2026-11-02T20:31:20Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":28794,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-03T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":616},"rest":"https://alion.io/mcp/rest/get_company?id=616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjones-lang-lasalle-facilities-workplace-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjones-lang-lasalle-facilities-workplace-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjones-lang-lasalle-facilities-workplace-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jones-lang-lasalle-facilities-workplace-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjones-lang-lasalle-facilities-workplace-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":2101846}},{"tool":"search_jobs","arguments":{"company":"jll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":2101846},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}