{"id":1202195,"url":"https://alion.io/job/jones-lang-lasalle-facility-mailroom-coordinator","title":"Facility & Mailroom Coordinator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":571,"ghost_share":0.004,"stale_share":0.147,"repost_share":0.037,"time_to_fill_p50_days":7,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Lexington, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":33000,"max_usd":58000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":4386},"experience_years_min":2,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"Outlook","optional":false}],"status":"live","first_seen_at":"2026-09-24T21:26:44Z","employer_posted_date":"2026-09-24","last_verified_at":"2026-11-03T11:07:14Z","board_verified":true,"closed_at":null,"days_open":39,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":39},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nPosition Overview\nThe Facility Coordinator/Mailroom position provides essential operational support for daily facility functions. This role combines facility coordination duties with hands-on mail services, ensuring smooth operations for both building services and communications logistics.\nEssential Responsibilities\nGeneral Facility Support\nRespond to routine facility service requests from occupants\nCoordinate with building maintenance and engineering teams as needed\nMonitor and order office supplies and facility materials\nAssist with space planning and minor moves when required\nSupport special projects and facility initiatives\nMailroom Operations\nProcess incoming and outgoing mail through United States Postal Service (USPS)\nSort, distribute, and deliver mail to appropriate departments and personnel\nPrepare outgoing mail including metering, weighing, and proper postage application\nCoordinate courier and overnight shipping services as needed\nMaintain accurate records of mail processing and shipping activities\nManage mailroom supplies and equipment maintenance\nFinance Support\nPrint checks for the Finance department according to established procedures and schedules\nPrepare checks for mailing with proper security protocols\nCoordinate check distribution and delivery to appropriate recipients\nMaintain confidentiality and security of all financial documents\nTrack and document all check processing activities\nRecords Management\nProcess requests for files and documents from offsite storage facilities\nCoordinate retrieval and return of archived materials\nTrack all offsite storage requests and maintain accurate logs\nEnsure proper documentation for all file movements\nWork with records management vendors to fulfill requests efficiently\nRequired Qualifications\nExperience\nMinimum 2-3 years of experience in mailroom operations, facility coordination, or administrative support\nDemonstrated experience with USPS regulations and mail processing procedures\nExperience handling confidential financial documents preferred\nSkills and Competencies\nStrong organizational skills with excellent attention to detail\nAbility to manage multiple tasks and priorities simultaneously\nProficient computer skills including Microsoft Office Suite (Word, Excel, Outlook)\nExperience with postage meters and mail processing equipment\nBasic understanding of office equipment setup and operation\nExcellent customer service and interpersonal communication skills\nPersonal Attributes\nHigh degree of integrity and discretion when handling confidential materials\nReliable and punctual with strong work ethic\nProactive problem-solver with ability to work independently\nProfessional demeanor and appearance\nFlexible and adaptable to changing priorities and schedules\nPreferred Qualifications\nExperience in a corporate or professional office environment\nFamiliarity with offsite storage vendor systems and procedures\nKnowledge of audio-visual equipment setup and troubleshooting\nPrevious experience supporting finance or accounting departments\nNotary Public certification\nPhysical Requirements\nAbility to lift and move packages and materials up to 40 pounds\nCapacity to push mail carts and move furniture for meeting setups\nStanding and walking for extended periods throughout the day\nAbility to bend, reach, and work at various heights when setting up meetings\nWork Schedule\nStandard business hours with occasional flexibility required for early morning or after-hours meeting setups\nMay require adjustments to accommodate check printing schedules and urgent mail processing needs\nThis position is ideal for a detail-oriented, service-minded professional who enjoys variety in their daily responsibilities and takes pride in supporting smooth facility operations.\nThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.\nLocation:\nOn-site -Lexington, KYJob Tags:\nHiringIf this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!\n Personalized benefits that support personal well-being and growth:\nJLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:\n401(k) plan with matching company contributions\nComprehensive Medical, Dental & Vision Care\nPaid parental leave at 100% of salary \nPaid Time Off and Company Holidays\nEarly access to earned wages through Daily Pay\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nFor candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.\nAccepting applications on an ongoing basis until candidate identified.","description_format":"text","description_chars":7065,"description_truncated":false,"requirements":{"experience_years_min":2,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":["Parental leave"],"hiring_locations":[{"name":"United States","iso":"US","kind":"country"}],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Real Estate Brokerage","Real Estate Appraisal","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-09-24T21:26:44Z"}],"visa":[{"country":"US","licensed_sponsor":true,"evidence":"H-1B filings in 12 months: 45 · green card filings: 37","filings_12m":45,"filings_prev_12m":71,"green_card_filings_12m":37,"median_offered_wage_usd":127988,"route":null,"cap_exempt":false,"checked_at":"2026-10-29T16:27:21+00:00","sources":["US Department of Labor: LCA disclosure data (H-1B, H-1B1, E-3)","US Department of Labor: PERM disclosure data (green cards)"],"filings_for_role_12m":0}],"liveness":{"score":5,"band":"cold","label":"Long shot","p_open":1,"p_active":0.172,"p_room":0.28,"age_days":39,"expected_fill_days":7,"reasons":["conf:0","velocity","win:tail","crowd:junior,brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/jones-lang-lasalle-facility-mailroom-coordinator","json_url":"https://alion.io/job/jones-lang-lasalle-facility-mailroom-coordinator.json","meta":{"generated_at":"2026-11-03T13:57:46Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":19495,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":616},"rest":"https://alion.io/mcp/rest/get_company?id=616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjones-lang-lasalle-facility-mailroom-coordinator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjones-lang-lasalle-facility-mailroom-coordinator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjones-lang-lasalle-facility-mailroom-coordinator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jones-lang-lasalle-facility-mailroom-coordinator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjones-lang-lasalle-facility-mailroom-coordinator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":1202195}},{"tool":"search_jobs","arguments":{"company":"jll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":1202195},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. Docs: https://alion.io/developers"}}