{"id":3321452,"url":"https://alion.io/job/jones-lang-lasalle-fire-security-administrator","title":"Fire & Security Administrator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":571,"ghost_share":0.004,"stale_share":0.147,"repost_share":0.037,"time_to_fill_p50_days":7,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Operations","role_family":"Operations","seniority":null,"employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Birmingham, United Kingdom"],"countries":["GB"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":35000,"max_usd":78000,"period":"year","method":"role_country_seniority_unknown","sample_n":550},"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false},{"name":"SharePoint","optional":true}],"status":"live","first_seen_at":"2026-10-21T00:00:00Z","employer_posted_date":"2026-10-21","last_verified_at":"2026-11-03T17:13:00Z","board_verified":true,"closed_at":null,"days_open":13,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":13},"description":"The Hall & Kay way… it’s a people thing.\nAt Hall & Kay, we deliver complex fire protection and security solutions to protect what matters most to our clients. As technical experts our focus is on the lifetime value of a project. Meaning we can design, supply, install, test and maintain all types of sprinkler, gas suppression, fire detection, and integrated security systems. With 140+ year trading experience and a strong project delivery culture, we are proud to have built lasting relationships with some of the UK’s most respected companies in all areas of industry and construction.\nAbout the Role\nWe are seeking a highly organised and proactive Administrator to join our Birmingham team. This role provides essential administrative support to ensure smooth daily operations and efficient delivery of services to our clients. The successful candidate will be the first point of contact for visitors and callers, maintaining professional standards while managing multiple administrative tasks.\nKey Responsibilities\nmanage general office administration including correspondence, filing systems, and document preparation.\nYou will manage incoming calls and emails efficiently.\nThe role includes diary management and meeting coordination, scheduling appointments and preparing meeting rooms with necessary materials.\nYou will maintain accurate records and databases, ensuring all information is current and accessible.\nAdditional responsibilities include processing invoices and expenses, ordering office supplies as required, and supporting various departments with ad-hoc administrative projects as required.\nWhat we will need from you\nPrevious experience in a similar administrative role, particularly within the fire and security, property sector, FM or Engineering sector (essential).\nExcellent written and verbal communication abilities are essential.\nYou must communicate clearly and professionally with colleagues, clients, and external stakeholders across all channels including phone, email, and face-to-face interactions (essential).\nEffective interpersonal skills enable you to build positive working relationships and represent Hall and Kay professionally (essential).\nCompetent user of Microsoft Office Suite is required, particularly Word for document creation, Excel for data management and basic reporting, Outlook for email and calendar management, and PowerPoint for presentation support (essential).\nYou should be comfortable learning new software systems and adapting to digital tools quickly (essential).\nExceptional organisational abilities with excellent attention to detail are crucial.\nYou must manage competing priorities effectively, meet deadlines consistently, and maintain accurate records (essential).\nThe ability to work independently while knowing when to seek guidance demonstrates sound judgment (essential).\nA proactive approach to identifying issues and finding practical solutions keeps operations running smoothly. Initiative in anticipating needs and addressing challenges before they escalate adds significant value to the team (essential).\nExperience with database management systems or CRM platforms enhances your ability to maintain client records efficiently (desirable).\nFamiliarity with SharePoint or similar document management systems supports effective information sharing across teams (desirable).\nKnowledge of Adobe Acrobat for PDF editing and document management is advantageous.\nUnderstanding of basic bookkeeping or finance administration assists with invoice processing and budget tracking (desirable).\nAdditional qualifications in Business Administration or Office Management are beneficial but not essential.\nWhat you can expect in return\nSalary Range competitive & negotiable depending on experience \n25 days holiday plus bank holidays and option to buy 5 days\nContributory company pension scheme\nLife Assurance\nPrivate medical scheme\nHours: 36.5 hours per week (Monday to Thursday 8.45 - 16.40, Friday 8.45 - 16:00)\nLocation:\nOn-site -Birmingham, GBRAt Hall & Kay, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nPlease note: You may be required to undertake a DBS check as part of your job role at Hall & Kay.\nHow to apply\nPlease submit a tailored CV detailing your experience relevant to this role.\nAdditional Company information\nWhat sets us apart? Our culture. What we call ‘the Hall & Kay way’.…it’s a people thing. Put simply, we know we can achieve more when we work as a team - with clients, with the communities we serve and in our own business. Our people create safety every single day, using their skills and experience to adapt to changing situations and rise to the challenges presented to them. It’s our people that make us trusted to deliver.\nFind outmore about us and what our people say about us.","description_format":"text","description_chars":5100,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Real Estate Investment","Property Management","Real Estate Brokerage","Facilities Management"],"lifecycle":[{"event":"open","at":"2026-10-27T08:10:45Z"}],"visa":[{"country":"GB","licensed_sponsor":true,"evidence":"Licensed UK visa sponsor (Senior or Specialist Worker, Skilled Worker)","filings_12m":null,"filings_prev_12m":null,"green_card_filings_12m":null,"median_offered_wage_usd":null,"route":"Global Business Mobility: Senior or Specialist Worker; Skilled Worker","cap_exempt":false,"checked_at":"2026-11-03T08:26:00+00:00","sources":["UK Home Office: register of licensed sponsors (workers)"],"filings_for_role_12m":0}],"liveness":{"score":22,"band":"cold","label":"Long shot","p_open":1,"p_active":0.486,"p_room":0.45,"age_days":13,"expected_fill_days":7,"reasons":["conf:0","velocity","win:tail","comp:brand"],"computed_at":"2026-11-03T05:54:40Z"},"pay":null,"html_url":"https://alion.io/job/jones-lang-lasalle-fire-security-administrator","json_url":"https://alion.io/job/jones-lang-lasalle-fire-security-administrator.json","meta":{"generated_at":"2026-11-03T17:15:13Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":23951,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-04T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":616},"rest":"https://alion.io/mcp/rest/get_company?id=616"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjones-lang-lasalle-fire-security-administrator"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjones-lang-lasalle-fire-security-administrator"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjones-lang-lasalle-fire-security-administrator"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jones-lang-lasalle-fire-security-administrator\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjones-lang-lasalle-fire-security-administrator"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":3321452}},{"tool":"search_jobs","arguments":{"company":"jll.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":3321452},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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