Fleet Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Find your next move at JLL and build a fulfilling career

At JLL, we value what makes you unique, and we’re committed to giving you the opportunity, knowledge and tools to own your success. Explore opportunities to advance your career from within, whether you’re looking to move up, broaden your experience or deepen your expertise.

Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity.

Position Summary:

• Coordinate vehicle allocation, maintenance scheduling, contractual management, and driver safety to ensure safe and efficient fleet operations.
• Support compliance, cost control, reporting, and administrative activities related to company fleet management.
• Serve as the primary point of contact for fleet-related inquiries, driver support, and internal coordination.
• Collaborate with internal stakeholders, vendors, and service providers to maintain operational excellence and service quality.

Key Responsibilities:

• Coordinate daily fleet operations, vehicle allocation, and transportation support.
• Manage vehicle maintenance, inspections, registrations, insurance, and service records.
• Coordinate with internal stakeholders, leasing companies, and maintenance providers.
• Monitor fuel usage, mileage, fleet utilization, and operational costs.
• Handle fleet-related service requests, incident reports, and emergency support.
• Maintain accurate fleet inventory and compliance documentation.
• Support budget tracking, invoice processing, and reporting activities.
• Ensure compliance with safety standards and company transportation policies.
• Collaborate with internal stakeholders to support efficient fleet and workplace operations.
• Identify opportunities for service improvement and operational efficiency.

Candidate specification

• Strong communication and coordination skills with drivers, vendors, and internal stakeholders.
• Knowledge of fleet operations including vehicle allocation, maintenance, fuel tracking, registration, and compliance.
• Ability to manage vendors, transportation issues, and operational disruptions efficiently.
• Strong organizational and multitasking skills with accurate record and documentation management.
• Basic understanding of budgeting, invoice processing, and fleet cost control.
• Awareness of transportation safety standards, regulations, and incident management.
• Ability to analyze fleet utilization, fuel usage, and operational performance.
• Proficiency in Microsoft Excel, Word, Outlook, and SharePoint.
• Team-oriented, customer-focused, self-motivated, and adaptable in a fast-paced environment.

Client:

Solventum

Job Profile:

Administrative Assistant -B4

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.