Meetings & Events Assistant

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Key Responsibilities:

Onsite Events Support - Ground Operations

• Provide consistent operations per EMEA M&E Services playbook standards

• Coordinate onsite events with clear, efficient operational processes

• Set up meeting/events spaces (furniture, catering, office supplies)

• Refresh meeting rooms as needed (beverages, clear dishes)

• Check all spaces prior to events

• Check deliveries accuracy and action if needed

• Escort event suppliers (catering, technical, décor)

• Install signage on community boards

• Use operational tools (GCalendar, ticketing system)

Event Administration & Planning

• Ensure all meeting & events requests are answered within SLA timeframe

• Serve as main point of contact for event organizers and suppliers during planning

• Hold meetings as required for planning and provide information to event owners

• Support administration, organization, and planning for REWS-managed meetings

• Liaise with suppliers to provide quotes and ensure interventions execute as planned

• Manage event administration and organization

• Undertake regular stock control audits (furniture, equipment, utensils)

• Place orders and track deliveries in timely manner

Compliance & Safety

• Adhere to SFDC Health & Safety and Security regulations for every event

• Execute SFDC Building fire/emergency evacuation practices

• Escalate issues and challenges to Senior Coordinator in timely manner

Daily Operations

• Participate in daily/weekly/monthly meetings and check-ins with operations stakeholders (GSAs, SIC, Janitorial, Meeting Services)

• Communicate daily with REWS Hospitality & Events team

• Suggest improvements for customer experience

• Provide flexible approach to changing working hours per business needs

• Perform ad hoc duties to meet business needs

Key Relationships:

• Lead Coordinator Hospitality & Events

• Meeting & Events Senior Coordinator

• GSAs, SIC, Janitorial teams

• Event organizers and suppliers

• IT, Corporate Security, Executive Assistants, Marketing

Skills and Experience

Languages:

• Fluent in French and English (written and verbal), with the ability to communicate effectively with internal stakeholders and external partners.

• 1+ years of experience in event coordination, meetings management, or hospitality operations

• Strong planning and coordination skills with ability to manage multiple events and vendor relationships

• Knowledge of Health & Safety regulations and event compliance standards

• Proficient in using booking systems and operational management tools

• Excellent problem-solving abilities with capacity to work under pressure

• Flexible and adaptable with a hands-on approach to event setup and delivery

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.