{"id":2871112,"url":"https://alion.io/job/jones-lang-lasalle-workplace-experience-coordinator-8","title":"Workplace Experience Coordinator","company":{"id":616,"name":"Jones Lang LaSalle","domain":"jll.com","url":"https://alion.io/company/jones-lang-lasalle","size_band":"5000+","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Workday","truth_index":{"grade":"A","score":100,"open_postings":571,"ghost_share":0.004,"stale_share":0.147,"repost_share":0.037,"time_to_fill_p50_days":7,"computed_at":"2026-11-03T05:54:40Z"}},"role":"Administrative","role_family":"Administrative","seniority":"junior","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Gurgaon, India","Bengaluru, India"],"countries":["IN"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":5000,"max_usd":8500,"period":"year","method":"role_seniority_country_remote_cell","sample_n":24},"experience_years_min":2,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Excel","optional":false},{"name":"Power BI","optional":false},{"name":"ServiceNow","optional":false}],"status":"live","first_seen_at":"2026-10-12T00:00:00Z","employer_posted_date":"2026-10-12","last_verified_at":"2026-11-03T08:01:53Z","board_verified":true,"closed_at":null,"days_open":22,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":22},"description":"JLL empowers you to shape a brighter way.\nOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.\nJLL Experience Services team members are \"experts who create value through lasting partnerships.\" At JLL, our goal is to deliver consistent and high-quality workplace experiences for our clients and teams.\nJob Location: Gurugram\nDesignation: Workplace Experience Coordinator\nEducational Qualification: Graduate degree required, preferably in Commerce\nExperience Required: 2-5 years of experience\nShift Timings: General Shift\n8AM to 5PM, 9AM to 6PM , 10AM-7PM , 12PM to 9PM\nWork Schedule: 6 Days/week\nSpecific Skills: Proficient in data analysis with core competencies in vendor management, price comparison analysis, numerical and data analytics, procurement pricing, and creating comparison spreadsheets.\nJob Summary\nThe Procurement Operations Executive will support end-to-end procurement for workplace events, employee engagement programs, leadership visits, and office requirements. The role focuses on requirement validation, vendor coordination, quotation analysis, Purchase Order (PO) tracking, invoice support, budget reporting, and procurement compliance in partnership with the Workplace Experience (WEP), Procurement, and Finance teams.\nJob Responsibilities\nManage procurement requirements for workplace events, engagement programs, leadership visits, and office initiatives.\nCollect clear specifications, quantities, timelines, and budgets from internal stakeholders.\nCoordinate with approved vendors to obtain competitive quotations within defined timelines.\nPrepare commercial comparison statements and support vendor selection based on cost, quality, service, and compliance.\nRaise and track purchase requisitions and coordinate PO creation, approval, amendment, utilization, and closure.\nValidate quotations, POs, Statements of Work (SOWs), invoices, and supporting documents against approved scope and budget.\nMonitor event and operational spend, identify variances, and maintain accurate budget-utilization trackers.\nCoordinate vendor onboarding and ensure required due-diligence and compliance documents are complete.\nFollow up with vendors and internal teams for timely delivery, invoice submission, and payment processing.\nMaintain procurement records, approvals, quotations, POs, invoices, and closure documents for audit readiness.\nPrepare periodic MIS reports covering PO status, spend, savings, procurement turnaround time, and pending actions.\nSupport cost optimization, vendor benchmarking, process standardization, and continuous improvement initiatives.\nEscalate procurement delays, documentation gaps, budget deviations, or policy non-compliance to the relevant stakeholders.\nWorked as back-up for WEP Ambassador for all day to day events and support\nKey Deliverables\nQuotation and commercial comparison tracker\nPurchase requisition and PO status tracker\nBudget utilization and variance report\nProcurement savings and cost benchmark report\nVendor onboarding and compliance tracker\nInvoice and payment follow-up tracker\nVendor performance scorecard\nMonthly procurement MIS and leadership dashboard\nComplete procurement documentation and audit-ready repository\nQualifications\nBachelor's degree in commerce, Business Administration, Supply Chain, Facility Management, or related field.\n2 to 5 years of experience in procurement operations, workplace services, facilities, or event procurement.\nExperience in quotation analysis, vendor coordination, PO management, invoice processing, and budget tracking.\nGood working knowledge of procurement policies, approval of workflows, commercial terms, and financial processes.\nProficiency in Microsoft Excel trackers, MIS reports, cost comparisons, and data analysis; knowledge of Power BI is an advantage.\nExposure to SAP, ServiceNow, or similar procurement/ERP systems is preferred.\nStrong analytical, organizational, communication, stakeholder management, and follow-up skills.\nAbility to manage multiple requirements, meet timelines, and work independently with attention to detail.\nKey Competencies\nProcurement and commercial analysis\nVendor and stakeholder coordination\nPO, invoice, and budget management\nMIS reporting and Excel proficiency\nCompliance and documentation control\nCost optimization and problem-solving\nLocation:\nOn-site -Bengaluru, KA, Gurugram, HRScheduled Weekly Hours:\n48If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!\nAt JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.\nJLL Privacy Notice\nJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.\nFor more information about how JLL processes your personal data, please view our Candidate Privacy Statement.\nFor additional details please see our career site pages for each country.\nJones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may email us at . This email is only to request an accommodation. 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