{"id":2185874,"url":"https://alion.io/job/jorie-ai-office-coordinator-executive-assistant","title":"Office Coordinator / Executive Assistant","company":{"id":2190256,"name":"Jorie AI","domain":"jorie.ai","url":"https://alion.io/company/jorie-ai","size_band":"1001-5000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"BambooHR","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"middle","employment_type":"full_time","work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"explicit","locations":["Oak Brook, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":42000,"max_usd":79000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":1977},"experience_years_min":3,"visa_sponsorship":true,"relocation_package":false,"has_equity":false,"technologies":[],"status":"live","first_seen_at":"2026-10-09T16:21:38Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-21T18:41:27Z","board_verified":true,"closed_at":null,"days_open":12,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":12},"description":"About Jorie:\nJorie AI, occupies a uniquely interconnected position at the center of the healthcare industry. An inseparable part of today's healthcare billing ecosystem, with leading edge technology that is driving transformation with AI infused Robotic Process Automation for end-to-end Revenue Cycle Management, providing practice and financial management services to the healthcare industry. Applied Intelligence, Better Insight, Accelerated Efficiencies with Jorie AI.\nOur work environment:\nGrowth advancement opportunities\nFlexible work environment (Work-life Balance)\nCollaborative and friendly company culture\nGreat Benefits:\n401(k) matching up to 4%\nMedical\nDental\nVision\nLong/Short Term Disability insurance\nLife insurance $25,000 Paid by employer\nPTO 2 weeks\n10 and half Holidays\nAbout the Role\nThe Office Coordinator / Executive Assistant plays a critical role in supporting daily business operations and providing high-level administrative support to company leadership. This position serves as the central point of coordination for office functions, executive scheduling, communications, meetings, and administrative processes. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced environment.\nKey Responsibilities\nExecutive Support\nManage executive calendars, scheduling meetings, appointments, and travel arrangements.\nCoordinate and prepare meeting agendas, presentations, reports, and supporting materials.\nAttend meetings as needed, record notes, and track action items and follow-ups.\nScreen and prioritize communications, including emails, texts, phone calls, and correspondence.\nMaintain confidentiality regarding sensitive business and personnel information.\nAssist executives with special projects, research, and strategic initiatives.\nOffice Administration\nOversee daily office operations to ensure an organized, efficient, and professional work environment.\nCoordinate office supplies, equipment, and vendor relationships.\nManage incoming and outgoing mail, shipments, and deliveries.\nMaintain office records, files, and administrative documentation.\nSupport company events, meetings, training sessions, and employee activities.\nServe as the primary point of contact for office-related inquiries.\nCoordination & Project Support\nAssist with planning and coordinating cross-functional meetings and initiatives.\nTrack deadlines, deliverables, and project milestones.\nPrepare reports, spreadsheets, and presentations for leadership review.\nHelp develop and maintain administrative procedures and best practices.\nRequirements\n 3-5 years experience in admin or EA role\nMust be legally authorized to work in the USA. No Contractors, No C2C, No Visa Sponsorship\nNo recruiting agencies.\nLocation & Hours:\nOak Brook, IL\nHours Monday-Friday 8am-430pm CT\nFlexible working hours may be required based on business\nJorie AI is an equal opportunity employer. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or veteran status. 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