{"id":2179643,"url":"https://alion.io/job/joseph-ribkoff-executive-assistant","title":"Executive Assistant","company":{"id":2354695,"name":"Joseph Ribkoff","domain":"josephribkoff.com","url":"https://alion.io/company/josephribkoff","size_band":"501-1000","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"Dayforce","truth_index":null},"role":"Administrative","role_family":"Administrative","seniority":"senior","employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Dorval, Canada"],"countries":["CA"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":{"min_usd":38000,"max_usd":73000,"period":"year","method":"role_seniority_country_remote_cell","sample_n":115},"experience_years_min":7,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-10-09T04:00:00Z","employer_posted_date":"2026-10-09","last_verified_at":"2026-10-13T19:23:14Z","board_verified":true,"closed_at":null,"days_open":4,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":4},"description":"Objective: \nReporting directly to the CEO, the Executive Assistant - will be responsible for handling a wide range of administrative and executive support-related tasks that vary in complexity and sensitivity. The Executive Assistant will be a highly resourceful team player for the executive team; who will be comfortable working in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, and efficient. The position requires the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. \n\nResponsible for:\nManage complex calendars, meetings, and travel arrangements for the CEO and senior executives. \nAdministrative support tasks to include all aspects of travel, logistics including scheduling and organizing conference calls, on-site/off-site meetings and events, and providing a professional customer service presence\nServe as the liaison between the executive office and board members; prepare board materials, distribute information, and schedule meetings \nScreen and prioritize communications, correspondence, and requests. \nDraft and edit correspondence, speeches, presentations, and announcements\nManage all expense reporting for members of the executive team \nAct as a gatekeeper and manage all communication between executive staff and the public; to include customers, the board of directors and staff members\nTake minutes of all necessary meetings and accurately enter data\nSupport strategic projects and special initiatives by coordinating timelines, resources, and deliverables. \nTrack and follow up on key business priorities and deadlines. \nMaintain confidential records, files, and corporate documentation.\nRequired Qualifications:\n7-10 + years’ experience as an executive assistant supporting C-Suite executives\nBilingual in French and English (spoken and written). - Due to the nature of the position and regular interactions with customers, business partners, and/or colleagues outside of Quebec, fluency in both French and English (spoken and written) is required to ensure effective communication and high-quality service.\nAdvanced skills in Microsoft office suite, and the ability to learn new software \nFamiliarity with online calendars and cloud systems\nProven ability to manage multiple tasks, maintain attention to detail and execute tasks efficiently with minimal supervision \nExcellent verbal and written communication skills, with the ability to effectively convey information \nExperience exercising discretion and confidentiality with sensitive company information \nAbility to exercise judgment to solve complex problems regarding prioritizing and scheduling projects and meetings\nExperience with “Board Vantage”\nExperience with “Concur”\nExcellent organizational skills with an ability to think proactively and prioritize work in a fast-paced environment \nExperience scheduling / coordinating global travel","description_format":"text","description_chars":3040,"description_truncated":false,"requirements":{"experience_years_min":7,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":null,"security_clearance":false,"languages":[{"language":"French","level":"Proficiency (C2)","optional":false},{"language":"English","level":"Proficiency (C2)","optional":false}]},"benefits":[],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Apparel & Fashion Brands"],"lifecycle":[{"event":"open","at":"2026-10-09T14:51:27Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":4,"expected_fill_days":38,"reasons":["conf:1","win:early"],"computed_at":"2026-10-13T05:45:00Z"},"pay":null,"html_url":"https://alion.io/job/joseph-ribkoff-executive-assistant","json_url":"https://alion.io/job/joseph-ribkoff-executive-assistant.json","meta":{"generated_at":"2026-10-13T22:01:09Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":33658,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-10-14T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.02,"usd":0.002,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":2354695},"rest":"https://alion.io/mcp/rest/get_company?id=2354695"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjoseph-ribkoff-executive-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"live","price":{"credits":1,"usd":0.1},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjoseph-ribkoff-executive-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.02,"usd":0.002},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjoseph-ribkoff-executive-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/joseph-ribkoff-executive-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjoseph-ribkoff-executive-assistant"}]}