{"id":4337083,"url":"https://alion.io/job/jp-cullen-project-assistant","title":"Project Assistant","company":{"id":4421598,"name":"JP Cullen","domain":"jpcullen.com","url":"https://alion.io/company/jpcullen","size_band":"201-500","is_staffing_agency":false,"employer_type":"direct","is_intermediary":false,"listed_via":null,"ats_vendor":"iCIMS","truth_index":null},"role":"Management","role_family":"Management","seniority":null,"employment_type":null,"work_mode":"on_site","remote_scope":null,"remote_scope_basis":null,"remote_working_hours":null,"hiring_geo_confidence":"structured","locations":["Madison, United States"],"countries":["US"],"hiring_countries":[],"hiring_countries_total":0,"salary":null,"salary_estimate":null,"experience_years_min":null,"visa_sponsorship":false,"relocation_package":false,"has_equity":false,"technologies":[{"name":"Microsoft Office","optional":false}],"status":"live","first_seen_at":"2026-11-15T15:54:14Z","employer_posted_date":"2026-11-15","last_verified_at":"2026-11-15T15:54:14Z","board_verified":true,"closed_at":null,"days_open":0,"trust":{"level":"ok","repost_count":null,"flags":[],"days_open":0},"description":"Overview\nWe’re a collaborative group of highly motivated professionals seeking a team member to support project teams. This position carries a high level of responsibility in helping JP Cullen execute construction projects and you’ll be an integral part of that process. The ideal candidate has a business acumen and can gather, comprehend, and distribute information to all affected project stakeholders.\nResponsibilities\nSupport the Project Manager, Superintendent, and/or Site Engineer on Accounting and Operations activities and more:Enter and submit time sheets\nVerify time & material (T&M) tickets from field to Payroll\nGather and send new employee information to Payroll\nMaintain and distribute trend charts, Procore reports, Operator Inspection sheets, concrete and soil testing reports, Daily End of Shift reports, etc.\nSchedule Jobsite Visits, Operations Plans, Pre-installs, and various meetings with clients, Architect/Engineer, and Subcontractors\nTake jobsite photos on a weekly basis & distribute accordingly\nCoordinate safety lunches\nPrint job information for field personnel and foremen as needed\nUpdate and post safety signage\nOrder supplies for the field (lumber, hardware, etc.)\nSend Yard Orders and Tool transfers to the Yard\nDraft, send, track, and execute Subcontracts and Agreements\n\nEnsure correct information is gathered and distributed to the project team:Distribute drawings & contract documents when new documents are produced by the design team\nReceive, send & track submittals (e.g., product data, shop drawings, and samples) to and from subcontractors, suppliers & designers.\nAssist in the change management process:\nSubmit/Assist with submitting all Requests for Information (RFIs)Submit/Assist with submitting all Requests for Information (RFI’s)\nTrack responses, update, and send logs to the Architect and Engineers\nPost all paper sets and electronic sets of drawings with RFI’s/CB’s\nSending, receiving, tracking Requests for Quotations (RFQs) from Subcontractors/Vendors\n\nCollaborate across the organization:Distribute varieties of documents (letters, reports, memos, meeting minutes etc.). May entail producing confidential documents.\nEnsure routine work items (daily, weekly, monthly, data reports, and similar items) are received. Follow-up and expedite late items.\nMaintain a clean office environment and buy supplies as needed\nMaintain electronic & physical files & record documents\n\nQualifications\nTwo years associates degree in a Business or Administrative focus OR High school diploma or equivalent with two years of Business or Administrative training or equivalent experience\nBe customer service focused and have excellent communication and interpersonal skills\nProficiency in Microsoft Office programs\nWhy JP Cullen?\nAt JP Cullen, we know our people are our greatest asset. Guided by our mission to identify, hire, train, and retain the best people to serve our customers, we invest in the growth and development of every team member. As a Project Assistant, you’ll play a key role in supporting project teams while gaining valuable experience, mentorship, and career development opportunities. Join a 5th generation family-owned company built on teamwork, integrity, continuous improvement, and a commitment to building both great project and great people.\nCompensation & Benefits\nJP Cullen has a commitment to its community, employees, and employees’ families. We offer outstanding benefits - Health Insurance, Dental, Competitive Bonus Structure, Profit Sharing, PTO, Holiday Pay, Employee Assistance, and Training.\nEEO\nJP Cullen is an Equal Employment Opportunity/Affirmative Action (EEO/AA) Employer. We promote diversity by proactively recruiting, hiring, and promoting women, minorities, disabled individuals, and veterans. JP Cullen provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.\nIn compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.","description_format":"text","description_chars":4231,"description_truncated":false,"requirements":{"experience_years_min":null,"management_years_min":null,"team_size_min":null,"manages_managers":false,"education":{"level":"high_school","optional":true},"security_clearance":false,"languages":[]},"benefits":["Health insurance"],"hiring_locations":[],"hiring_excludes":[],"relocation_offered":false,"industries":["Construction"],"lifecycle":[{"event":"open","at":"2026-11-15T15:54:14Z"}],"visa":[],"liveness":{"score":86,"band":"hot","label":"Hiring now","p_open":1,"p_active":0.86,"p_room":1,"age_days":0,"expected_fill_days":10,"reasons":["conf:3","win:early"],"computed_at":"2026-11-15T19:53:11Z"},"pay":null,"html_url":"https://alion.io/job/jp-cullen-project-assistant","json_url":"https://alion.io/job/jp-cullen-project-assistant.json","meta":{"generated_at":"2026-11-15T19:53:11Z","cache_seconds":300,"methodology":"https://alion.io/methodology","terms":"https://alion.io/terms","contact":"https://alion.io/contact","api":"https://alion.io/developers","about":"Alion is a live layer of people, companies and AI agents: who they are, whether they are real and active right now, what they do and how to work with them, readable by people and by agents and paid per call.","catalog":"https://alion.io/catalog.json","usage":{"tier":"crawler_verified","counted_by":"address","units_charged":1,"used_today":13856,"day_limit":null,"remaining_today":null,"minute_limit":300,"resets_at":"2026-11-16T00:00:00Z"}},"offers":[{"id":"company.slices","title":"One company in depth, by slice","status":"live","price":{"credits":0.1,"usd":0.01,"plus_per_slice":{"credits":0.05,"usd":0.005}},"unit":"per company, plus each slice with data","note":"the employer in depth","call":{"mcp_tool":"get_company","arguments":{"id":4421598},"rest":"https://alion.io/mcp/rest/get_company?id=4421598"},"human":"https://alion.io/catalog?offer=company.slices&for=job%2Fjp-cullen-project-assistant"},{"id":"market.stats","title":"A market slice: pay, demand and time to fill","status":"free","price":{"credits":0,"usd":0},"unit":"per slice","note":"pay, demand and time to fill for this role and place","call":{"mcp_tool":"market_stats"},"human":"https://alion.io/catalog?offer=market.stats&for=job%2Fjp-cullen-project-assistant"},{"id":"job.search","title":"Open jobs by role, technology, place, pay and visa","status":"live","price":{"credits":0.1,"usd":0.01},"unit":"per posting in a list","note":"similar open postings","call":{"mcp_tool":"search_jobs"},"human":"https://alion.io/catalog?offer=job.search&for=job%2Fjp-cullen-project-assistant"},{"id":"company.verify","title":"Is this company real and active right now","status":"pilot","price":null,"unit":"per company","request":{"url":"https://alion.io/catalog/request","method":"POST","body":"{\"offer\": \"company.verify\", \"for\": \"job/jp-cullen-project-assistant\", \"note\": \"what you need it for\"}"},"human":"https://alion.io/catalog?offer=company.verify&for=job%2Fjp-cullen-project-assistant"}],"agent":{"mcp":"https://alion.io/mcp/jobs","mcp_open":"https://alion.io/mcp/open","next":[{"tool":"get_job","arguments":{"id":4337083}},{"tool":"search_jobs","arguments":{"company":"jpcullen.com","detail":"compact"}},{"tool":"match_people","arguments":{"job_id":4337083},"note":"people open to offers who fit this vacancy"}],"note":"The same data through MCP tools: https://alion.io/mcp/open needs no sign-in (compact searches, postings, people); https://alion.io/mcp with an Alion account has everything. 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